Trustees’ Annual Report for the period
From: 1 October 2020 Period start date To: 30/9/2021 Period end date
Charity name: Village Hall or Room (East Coulston)
Charity registration number: 205081
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Raising funds for the upkeep of Coulston Village Hall |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Running social activities such as suppers, afternoon teas, fairs and quiz nights. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Confirmed. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Para 1.38 | ||
| Policy on grant making | - | |
| Para 1.38 | ||
| Policy on social investment | - | |
| including program related | ||
| investment | ||
| Para 1.38 | ||
| Contribution made by | - | |
| volunteers | ||
| - | ||
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Other than the Church, the village hall is the only community building in our very small village where social events can be held. The number and variety of social events together with regular meetings of village clubs reflects the benefit that the charity can provide to a rather isolated village. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | - |
| Performance of fundraising activities against objectives set |
Para 1.41 | - |
| Investment performance against objectives |
Para 1.41 | - |
| Other | - |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Attached |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Government Covid grants held in building society account prior to major expenditure programme in 2022. Additionally, need to ensure at least two years’ running costs are available. |
| Amount of reserves held | Para 1.22 | £40,793 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Donations: £18562 Event Income: £475 Hall Hire: £682 Gov Covid Grants: £17431 |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Deed of Conveyances dated 21/1/1931 and 5/10/1948 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association, managed by a committee of management who are in law the managing trustees. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Coulston Parish Council and the Parish Church Council are invited to nominate one member to be elected at the AGM. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Village Hall or Room (East Coulston) |
|---|---|
| Other name the charity uses | Coulston Village Hall |
| Registered charity number | 205081 |
| Charity’s principal address | c/e The Stables, Coulston, Wiltshire BA13 4NY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Megan McGlynn | Chair | |||
| RosemaryGrier | Secretary | |||
| Stephen Coe | Treasurer | |||
| LesleyKing | ||||
| Susan Bindon Blood |
||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity - Name and objects of the charity on whose behalf the assets are held and how this - falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets - from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations Thè trts&tèé& dèclare that ihèy havè appravèd thè trsta•S. rapon abova. Signed on ts¢h4if of ¢hprity'g tru¥te¢g Signaturelsl Ftsll fiamS) Ideqan fe':icily McGlynn Posmlon log Sacr•tary.. . Chair
Coulston Village Hall Accounts for y/e 30th September 2021
| Income | 2021 | 2020 | Expenditure | 2021 | 2020 |
|---|---|---|---|---|---|
| Donations | Recurring Costs | ||||
| Donations | 18,562.00 | 42.00 | Electricity | 597.97 | 232.38 |
| Gift Aid | - | 150.00 | Insurance | 425.97 | 414.85 |
| _____ | _____ | Rates | 99.95 | 75.53 | |
| Total gross donations | 18,562.00 | 192.00 | Water Rates | 84.42 | 64.63 |
| Fire Certificate | 66.13 | 66.85 | |||
| Events | WVHA Membrership | 45.00 | 45.00 | ||
| Harvest Supper | - | 745.50 | TEN for 2019 Event | - | 21.00 |
| Christmas Fayre | 474.50 | 849.40 | Repairs & renewals | 1,798.00 | - |
| Burns Breakfast | - | 263.00 | _____ | _____ | |
| Valentine Tea | - | 200.00 | Total recurring costs | 3,117.44 | 920.24 |
| Quiz Night | - | - | |||
| _____ | _____ | Other Costs | |||
| Total event income | 474.50 | 2,057.90 | Coulston Church | - | 357.00 |
| Consumables | - | - | |||
| Other Income | Expenses | - | 138.41 | ||
| Hall Hire | 400.00 | 234.00 | Other payments | - | - |
| Cards/Calendar | 272.00 | - | _____ | _____ | |
| Interest | 10.29 | 6.26 | Total other costs | - | 495.41 |
| _____ | _____ | _____ | _____ | ||
| Total other income | 682.29 | 240.26 | Total non-exceptional costs | 3,117.44 | 1,415.65 |
| Exceptional Income | Exceptional Costs | ||||
| Wilts Council - Covid grants | 17,431.00 | - | Kitchen Refurbishment | ||
| _____ | _____ | Kitchen Units | - | 5,165.03 | |
| Total other income | 17,431.00 | 0.00 | Fitting | - | 670.00 |
| Decoration | - | 225.00 | |||
| Flooring | - | 697.20 | |||
| _____ | _____ | ||||
| Total kitchen refurbishment | - | 6,757.23 | |||
| Pest Control | - | 1,308.60 | |||
| _____ | _____ | ||||
| Total Exceptional Costs | - | 8,065.83 | |||
| ___ | _____ | ___ | _____ | ||
| Total income | 37,149.79 | 2,490.16 | Total expenditure | 3,117.44 | 9,481.48 |
| ___ | _____ | ___ | _____ | ||
| ___ | _____ | ___ | _____ | ||
| Surplus/(deficit) for the year | 34,032.35 | (6,991.32) | |||
| ___ | _____ | ||||
| ___ | _____ | ||||
| Reconcilliation of Reserves | |||||
| Nationwide balance at start of year | 6,711.17 | 10,270.29 | |||
| Float at start of year | 50.00 | 50.00 | |||
| _____ | _____ | ||||
| Total funds available at start of year | 6,761.17 | 10,320.29 | |||
| Surplus/(deficit) for the year | 34,032.35 | (6,991.32) | |||
| _____ | _____ | ||||
| Total funds available at end of year | 40,793.52 | 3,328.97 | |||
| _____ | _____ | ||||
| _____ | _____ | ||||
| Represented by: | |||||
| Nationwide balance at end of | year | 40,743.52 | 5,480.02 | ||
| Float at end of year | 50.00 | 50.00 | |||
| _____ | _____ | ||||
| Total funds available at end of year | 40,793.52 | 5,530.02 | |||
| __ __ |
__ __ |
Reconciles
25/11/2021
L:\Coulston Village Hall[CVH Accounts 2020-21 (v05).xlsx]Accounts
Independent examiner’s report on the accounts of Coulston Village Hall, for the year ended 30“ September 2021
I report to the Trustees on my examination of the accounts for Coulston Village Hall for the year ended 30" September 2021.
Responsibilities and Basis of Report
As trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of The Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out in accordance with the General Directions given by the Charity Commission under section 145 (5) (b) of the Act.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts.
The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.
Independent Examiners Statement
In connection with my examination, I have no concerns and no matters have come to my attention:
-
a) which give me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with s.130 of the 2011 Act; or
-
- to prepare accounts which accord with these accounting records have not been met; or,
-
b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Sosa Dalaran
Mrs Sally Dolman BSc (Hons); FCCA Barrack Farm Cottage Coulston, Nr. Westbury Wiltshire, BA13 4NY
6" June 2022