HAWLEY ALMSHOUSE AND RELIEF IN NEED CHAIUTY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31- MARCH 2025 REGISTERED CHARITY NUMBER: 204684 HAWLEY ALMSHOUSE AND RELIEF IN IYEED CHARITY INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025 Page No.: Trustees and Professional Advis015 Report of the Trnstees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements. HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY TRUSTEES AND PROFESSIONAL ADVISORS Trustee Chairnian: Mr. S.J. Twinn Trustees: Mr. J.L.Housden Mrs. A. Thain Mr. A.L. Rose Mrs. J. Reed Mrs. R. Robertson Charity Number: 204684 Independ¢nt Examiner: Lightwater Accountants Limited 2 Quarry Bank Lightwater SU￿eY GU18 SPE Investment Managers: St. James's Place Wealth Management St. James's Place House l Tetbury Road Cirencester Gloucestershire GL7 IFP Charity Addr¢ss'. Ratcliffe House Hawley Road Blackwater Camberley Surrey GU17 9DD Principal Banker: Lloyds Bank Plc. 19 Obelisk Way Camb¢rl¢y Surrey GU15 3SE Page I HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31sf MARCH 2025 The Trustees present their report and the fmancial statements for the year ended 31° Ma￿h 2025. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of R¢comm¢nded Practice applicable to chariti¢s pr¢paring their accounts in accordance with the Financial R¢porting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). STRUCTURE, GOVERNANCE AND MANAGEMENT OrganisatlOD Hawley Almshouse and Relief in Need Charity was established on the 2151 D¢cember 1970 in two branches, the Almshouse Brnnch and the Relief in Need Branch. Henry Randell's Almshouses w&s established in Schemes of the Charity Commissioners of 24th October 1922. 8 December 196], 20th July 1977 and I lth Febn5ary 1998 and its registered number is 236410. On 27th April 2006, the Charity Commtssion issued an Order under Section 96(6} of the Charities Act 1993, uniting the registration and ￿porting of both the charities. Recruitment and Training of Truste Th¢re ar¢ no restrirtions on persons eligible to act as Trnstees, but the policy is to recruit where appropriate, persons who bring an experience in dealing in the areas of social concern and in areas of govemance and pmperty. Trnstees are appointed under the governing scheme for a period of 5 years, which is renewable. When new Trustees are appointed, they ar¢ familiarised with the provisions of the sch¢mes. the financial status of th¢ trusts, the minutes of previous meetings, and are encouraged to attend appropriate training courses. Risk Management The Trustees have engaged in a programme of risk evaluation to ensure principally that the buildings in their care are secure environments for the residents. OWECTIVES AND ACTIVITIES Objectives The objectives of Hawley Almshouse and Relief in Need Charity are as follows.. Almshouse Branch - The Trnstees may provide almshous¢s for the residence and benefit of Almspeople, who are or have been residents of the old Parish of Hawley, and who are in need. This was extended by a scheme issued by the Charity Commission on 28 November 2006 to residents in the area covered by Hart District Council and Rushmoor Borough Council. Relief in Need Branch - The Trustees shall apply the income in relieving. either generally or individually, persons resident in the old Parish of Hawley, who are in conditions of need, hardship or distress, subject to the payment of management expenses. This w&s extended by a scheme issued by the Charity Commission on 28 November 2006 to residents in the area covered by Hart District Council and Rushmoor Borough Council. The objectives of Henry Randell's Almshouses are that its prop¢rty be used for the accommodation of elderly persons of go(yd charathr who are in need and are members of the Church of England. Page 2 HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY REPORT OF THE TRUSTEES CONTINUED ST FOR THE YEAR ENDED 31 MARCH 2025 Activitles The Trustees are continuously engaged in evaluating the needs of the residents, and meet quarterly, or more often if required, to review the activities of the trnsts, its financial status, its budgets, its relationship with the relevant statulory authorities, and the health and wellbeing ofthe residents. There is a continuous programme of maintenance. A¢hievements and Performance For the year ended 31 March 2025, the clwity reported net income from clkaritable activities of £4,560. Net realised losses on investments were £1,294 for the year, with net unrealised gains on investments being £28,086 as at 31 March 2025. The overall increase in fLmds was £31,352. For the year ended 31 March 2024. the charity reported net expenditure of £12.952. Net realised gains on investments for the year ended 31 March 2024 were £3,701. with net unrealised gains on investments being £103,324 as at 31 March 2024. The overall incre&se in fimds was £94,073. Other activities have been satisfactory, and the Trustees are continuing to ensure the objects of the Trusts are being complied with. Plans and Expectations To continue the provision of sufficient funding to maintain the management of the Charity and thereby prnvide a satisfactory level of care for the residential community. Public Benefit B¢caus¢ of the nature of the trusts, the charity is fulfilling its role in the community in catering for the needs of the vulnerable in society within the geographiGal areas of Hart District and Rushmoor Borough Councils. Th¢ Tn]ste¢s have been working to ensure the income of the Relief in Need trust is fully utilised to the ben¢fit of the Community. Page 3 HAWLEY ALMSH USE AND RELIEF IN NEED CHARITY REPORT OF THE TRUSTEES CONTINUED FOR THE YEAR ENDED 31ST MARCH 2025 STATEMENT OF TRUSTEES, RESPONSIBILITIES The Trustees are responsibl¢ for preEMring the Trust¢es' Report and the fmancial statements in accordance with applicable law. The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of th¢ state of affairs of the charity and of the incoming resowces and application of resources of the charity for that period. In preparing thes¢ financial statements, the trustees are required to: Select suitable accounting policies and then apply them consistently. Observ¢ the methods and principles in the Charities SORP; Make judgements and estimates that are reasonable and prudent" State whether applicable accounting standards have b¢en followed, subject to any material departures disclosed and explained in the fmancial statements" Pr¢par¢ the fman¢ial statements on the going Concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accurncy at any time the financial position of the charity and enable them to ensure that the financial stat¢m¢nts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. Th¢y also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Mr. J. Housden - Trustee Mr. A.L. Rose- Trustee On behalf of the Trustees Date Page 4 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY I report on the fmancial statements of the Trust for the year ended 31" March 2025 which are set out on pages 6 to 10. Responsibilities and basis of report As the charity trustees of the Trust, you are responsibl¢ for the preparation ofth¢ accounts in accordance with the requirements of the Charities Act 2011 Cthe Act,). I report in respect of my examination of the Trust's accounts caTried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's Statement I have completed my examination. I confjrn) that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the applicable requirements concerning the forn] and content of accounts set out in th¢ Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a tme and fair view which is not a matter considered as part of an independent examination. I conftrn] that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. Katharine Sarah Hardy LightwateT Accountants Limited 2 Quany Bank Lightwater Surrey GU18 SPE Date: 215* T 242S Page 5 88 E TZ7 aQ QQ<*x7 HAWLEY ALMSHOUSE AND RELIEF IN NEED CHAIUTY BALANCE SHEET AS AT 31sf MARCH 2025 NOTES 2025 2024 FIXED ASSETS Tangible Assets Investments 980,728 762 859 992,889 744 681 1,743,587 1,737,570 CURRENT ASSETS Cash in Bank and in hand Debtors Investments 95,665 383 69,402 1,129 88,803 187,439 159,334 CREDITORS Amounts falling due within one year (5,377) (2.607) NET CURREiYf ASSETS 182.062 156,727 NET ASSETS 1925,649 1,894.297 FUNDS 2025 2024 ALMSHOUSE BRAI¥CH Pernianent Endowment Extraordinary Repair Fund Unrestricted Funds 356,706 20.149 200.328 367,179 19,861 168,132 577 183 555,172 RELIEF IN NEED BRANCH Pernianent Endowment Unrestricted Funds 899,008 41200 886,013 41,200 940 208 927213 HENRY RANDELL'S Pennanent Endowment Unrestricted Funds 311,775 318,597 93,315 408.258 411.912 1925 649 1894 297 Approved and signed y th¢ Trustees on . eir Mr. J. Hou en- Trustee Mr. A.L. Page 7 HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY NOTES TO THE ACCOUNTS ST YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES Basis of Accounting The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in th¢ UK and Republic of Ireland (FRSI 02) (efferttve l January 2019)", Financial Reporting Standard 102 "The FÉnancial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011. The fmancial statements have been prepared under the historical cost ¢onv¢ntion. b) Income Income is derived from investments, maintenance charges to residents, and donations. Investments are in shares, s¢curiti¢s and bank deposit accounts. Investment income is included in the accounting period in which it is receivable. All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as s(yon as there is a legal or constructive obligation ommitting the charity to that expenditure, it is probable that a transfer of economtc benefits will be required in settlement and the amount of the obligation can be measured r¢liably. Expenditllre is counted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of r¢sources. d) Fixed Assets Freehold land and buildings are included in the financial stat¢m¢nts at costlvaluation less depreciation on the actuallestimated cost of the freehold buildings at 10/0 or 2 % per annum. Land with an estimated cost of £1 00,000 has not been depr¢ciatsd. Investments Investments are shown at market value at the Balance Sheet date. They are held in accordance with the Trustees, powers. Debtors Debtors are recognised at the settlement amount du¢. Prepayments are valued at the amount prepaid. Creditors Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in th¢ transfer of fi￿dS to a third party and the amount due to settle the obllgation can be measured or ¢stimated reliably. Page 8 HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY NOTES TO THE ACCOUNTS coKrINUED YEAR ENDED 31ST MARCH 2025 h) Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted fimds can only b¢ used for particular r¢stricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanations ofthe nature and purpose of each fund is included in the Report of the Trustees. RESOURCES EXPENDED Staff Costs Direct Costs Support Costs Depreciation Total 2024 Property Upkeep and Support Grants Investment Management Fees Independent Examiners 45,857 104,621 4,419 19,595 174,492 193,050 8,560 8,560 17,100 6,512 15.400 17.100 1,200 1,200 1,200 TANGIBLE ASSETS Hawley Garden Cottages Garth Cottages Henry Randell's Total COSTIVALUATION At l April 2024 Additions At 31 March 2025 426,727 253,854 674.759 7,434 682,193 1,355.340 7,434 1,362,774 426,727 253,854 DEPRECIATION At l April 2024 Charge for the Year At 31 March 2025 142,607 8,534 151,141 73,911 4,239 78,150 145,933 6,822 152,755 362,451 19,595 382,046 NET BOOK VALUE At 31 March 2025 275,586 175,704 529,438 980,728 At 31 March 2024 284,120 179,943 528 826 992,889 Page 9 HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY NOTES TO THE ACCOUNTS CONTINUED YEAR ENDED 31ST MARCH 2025 INVESTMENTS Market Value At l April 2024 Addltions/Dtsposalsl Transfers Revaluations At 31 March 2025 ALMSHOUSE BRANCH Pernianent Endowment 78.902 (1.950) 4.250 81,202 Unrestricted Funds Extraordtnary Repair Fund 9.901 {23) 311 10,189 88,803 (1.973) 4.561 91,391 RELIEF IN NEED BRANCH Pemianent Endowment 744,681 (5.347) 23.525 762.859 Unrestricted Funds 744.681 (5,347) 23.525 762,859 TOTAL 833,484 (7,320) 28.086 854.250 ALLOCATION OF NET ASSETS FÈxed Property Asset Investments Current Assets Creditors Inter- Fund Tot41 ALMSHOUSE BRANCH Pemianent Endowment Extraordinary Repair Fund Unrestricted Funds 275,586 81,202 10,189 (82) 9,960 356,706 20.149 175.704 96,048 (5,377) (66,047) 200.328 RELIEF IN NEED BRANCH Pemlanent Endowment Unreslricted Funds 762.859 136,149 41.200 899,008 41.200 HENRY IL4NDELL'S Pernianent End07￿ment Unrestricted Funds 529.438 (217,663) 311,775 TOTAL 980 728 762,859 187,439 5,377 1,925.649 6. STAFF COSTS The average number of employees in the year was two, and no employee earned more than £60,000. 7. RELATED PARTY TRANSACTIONS During the year ended 31 March 2025, there were no related party transactions. 8. TRUSTEES A small fee was raised by Mr. A.L. Rose during the year ended 31 March 25 for his &ssistance with the collation of the charity's accounting records and budgets during the year. Otherwise, no Trustee received reimbursed expenses during the year, nor remuneration or benefits. Page 10