HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY
FINANCIAL STATEMENTS FOR THE YEAR ENDED 315" MARCH 2023
REGISTERED CHARITY NUMBER: 204684
HAWLEY ALMSHOUSE AND RELIEF IN
NEED CHARITY
INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 318" MARCH 2023
Page No.:
1 2 5 6 7 8
Trustees and Professional Advisors
Report of the Trustees
Independent Examiner’s Report Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements.
HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY
TRUSTEES AND PROFESSIONAL ADVISORS
Trustee Chairman: Mr. S.J. Twinn Trustees: Mr. J.L.Housden Mrs. A. Thain Mr. A.L. Rose Mrs. J. Reed Ms. H. Bourton Ms. R. Robertson
Charity Number: 204684
Independent Examiner: Lightwater Accountants Limited 2 Quarry Bank Lightwater Surrey GU18 5PE Investment Managers: St. James’s Place Wealth Management St. James’s Place House 1 Tetbury Road Cirencester Gloucestershire GL7 1FP Charity Address: Ratcliffe House Hawley Road Blackwater Camberley Surrey GU17 9DD Principal Banker: Lloyds Bank Ple. 19 Obelisk Way Camberley Surrey GU15 3SE
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HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 315' MARCH 2023
The Trustees present their report and the financial statements for the year ended 31% March 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Organisation
Hawley Almshouse and Relief in Need Charity was established on the 21‘ December 1970 in two branches, the Almshouse Branch and the Relief in Need Branch.
Henry Randell’s Almshouses was established in Schemes of the Charity Commissioners of 24th October 1922, 8" December 1961, 20th July 1977 and 11th February 1998 and its registered number is 236410.
On 27" April 2006, the Charity Commission issued an Order under Section 96(6) of the Charities Act 1993, uniting the registration and reporting of both the charities.
Recruitment and Training of Trustees.
There are no restrictions on persons eligible to act as Trustees, but the policy is to recruit where appropriate, persons who bring an experience in dealing in the areas of social concern and in areas of governance and property.
Trustees are appointed under the governing scheme for a period of 5 years, which is renewable.
When new Trustees are appointed, they are familiarised with the provisions of the schemes, the financial status of the trusts, the minutes of previous meetings, and are encouraged to attend appropriate training courses
Risk Management
The Trustees have engaged in a programme of risk evaluation to ensure principally that the buildings in their care are secure environments for the residents.
OBJECTIVES AND ACTIVITIES
Objectives
The objectives of Hawley Almshouse and Relief in Need Charity are as follows:
Almshouse Branch — The Trustees may provide almshouses for the residence and benefit of Almspeople, who are or have been residents of the old Parish of Hawley, and who are in need. This was extended by a scheme issued by the Charity Commission on 28 November 2006 to residents in the area covered by Hart District Council and Rushmoor Borough Council.
Relief in Need Branch — The Trustees shall apply the income in relieving, either generally or individually, persons resident in the old Parish of Hawley, who are in conditions of need, hardship or distress, subject to the payment of management expenses. This was extended by a scheme issued by the Charity Commission on 28 November 2006 to residents in the area covered by Hart District Council and Rushmoor Borough Council.
The objectives of Henry Randell’s Almshouses are that its property be used for the accommodation of elderly persons of good character who are in need and are members of the Church of England.
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HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY
REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 315 MARCH 2023
Activities
The Trustees are continuously engaged in evaluating the needs of the residents, and meet quarterly, or more often if required, to review the activities of the trusts, its financial status, its budgets, its relationship with the relevant statutory authorities, and the health and wellbeing of the residents. There is a continuous programme of maintenance.
Achievements and Performance
For the year ended 31 March 2023, the charity reported net expenditure from charitable activities of £48,824. A withdrawal of £45,000 was made during the year ended 31 March 2023 from the Relief in Need Permanent Endowment Fund, with the express consent of the Charity Commission. These funds were used exclusively for kitchen refurbishments and to upgrade the telecare alarm system. Net realised gains on investments were £1,606 for the year, with net unrealised losses on investments being £33,918 as at 31 March 2023. The overall decrease in funds was £81,136.
For the year ended 31 March 2022, the charity reported net income of £11,527. Unrealised losses on investments for the year ended 31 March 2022 were £5,659, leading to an overall increase in funds of £5,868.
Other activities have been satisfactory, and the Trustees are continuing to ensure the objects of the Trusts are being complied with.
Plans and Expectations
To continue the provision of sufficient funding to maintain the management of the Charity and thereby provide a satisfactory level of care for the residential community.
Public Benefit
Because of the nature of the trusts, the charity is fulfilling its role in the community in catering for the needs of the vulnerable in society within the geographical areas of Hart District and Rushmoor Borough Councils.
The Trustees have been working to ensure the income of the Relief in Need trust is fully utilised to the benefit of the community.
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HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY
REPORT OF THE TRUSTEES (CONTINUED)
FOR THE YEAR ENDED 315' MARCH 2023
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law.
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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e Select suitable accounting policies and then apply them consistently;
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e® Observe the methods and principles in the Charities SORP;
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e Make judgements and estimates that are reasonable and prudent;
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e State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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e Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Mr. S.J. Twinn — Trustee Chairman
Mr. A.L. Rose - Trustee
On behalf of the Trustees
Date AA Seeprom ber £2023
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES
OF HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY
I report on the financial statements of the Trust for the year ended 31‘ March 2023 which are set out on pages 6 to 10.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination | have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act: or
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the accounts do not accord with those records: or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Katharine Sarah Hardy Lightwater Accountants Limited 2 Quarry Bank Lightwater Surrey GU18 5PE
Date: \S@kuy Sept. oe” 2o23
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HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY
BALANCE SHEET AS AT 3157 MARCH 2023
| NOTES | 2023 | 2022 | |||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| FIXED ASSETS | |||||
| Tangible Assets | 3 | 1,005,168 | 1,002,149 | ||
| Investments | 4 | 650,610 | 728,419 | ||
| 1,655,778 | 1,730,568 | ||||
| CURRENT ASSETS | |||||
| Cash in Bank and inhand | 96,428 | 73,14) | |||
| Debtors | 950 | 2,064 | |||
| Investments | 4 | 77,423 | 81,489 | ||
| 174,801 | 156,694 | ||||
| CREDITORS | |||||
| Amounts falling due within one | |||||
| year | (30,355) | (5,902) | |||
| NETCURRENTASSETS | - | 144,446 | - | 150,792 | |
| NETASSETS | 5 | 1800.224 | 1,881,360 | ||
| FUNDS | 2023 | 2022 | |||
| £ | £ | ||||
| ALMSHOUSEBRANCH | |||||
| PermanentEndowment | 369,251 | 384,791 | |||
| Extraordinary RepairFund | 18,522 | 18,906 | |||
| Unrestricted Funds | 164,909 | 189,195 | |||
| 552,682 | 592,892 | ||||
| RELIEF INNEED BRANCH | |||||
| Permanent Endowment | 801,249 | 845,992 | |||
| Unrestricted Funds | 41,200 | 41,200 | |||
| 842,449 | 887,192 | ||||
| HENRY RANDELL’S | |||||
| PermanentEndowment | 325,345 | 332,079 | |||
| Unrestricted Funds | 79,748 | 69,197 | |||
| 405,093 | 401,276 | ||||
| 1,800,224 | 1,881,360. |
Approved by the Trustees on LAMA OLE.[J][ tee] and signedWu:by: Mr. S.J. Twit Trustee Chairman
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HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY
- ACCOUNTING POLICIES
NOTES TO THE ACCOUNTS
YEAR ENDED 315T MARCH 2023
a) Basis of Accounting
The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)”, Financial Reporting Standard 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
b)
Income
Income is derived from investments, maintenance charges to residents, and donations.
Investments are in shares, securities and bank deposit accounts. Investment income is included in the accounting period in which it is receivable.
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
c)
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
d)
Fixed Assets
Freehold land and buildings are included in the financial statements at cost/valuation less depreciation on the actual/estimated cost of the freehold buildings at 1% or 2% per annum. Land with an estimated cost of £100,000 has not been depreciated.
e)
Investments
Investments are shown at market value at the Balance Sheet date. They are held in accordance with the Trustees’ powers.
f)
Debtors
Debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.
g) Creditors
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.
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HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY
NOTES TO THE ACCOUNTS (CONTINUED)
YEAR ENDED 31ST MARCH 2023
h) Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanations of the nature and purpose of each fund is included in the Report of the Trustees.
2.
RESOURCES EXPENDED
| Staff | Direct | Support | Depreciation | Total | 2022 | ||
|---|---|---|---|---|---|---|---|
| Costs | Costs | Costs | |||||
| £ | £ | £ | £ | £ | £ | ||
| Property Upkeep and | 40,316 | 126,295 | 2,963 | 19,389 | 188,963 | 148,207 | |
| Support | |||||||
| Grants | - | 10,850 | - | - | 10.850 | 5,400 | |
| InvestmentManagement | - | - | 16,030 | - | 16,030 | 15,692 | |
| Fees | |||||||
| Independent Examiners | - | - | 1,200 | - | 1,200 | 1,200 | |
| Fees | |||||||
| 3. TANGIBLE ASSETS |
|||||||
| HawleyGarden | Garth | Henry | Total | ||||
| Cottages | Cottages | Randell’s | |||||
| £ | £ | £ | £ | ||||
| COST/VALUATION | |||||||
| At 1 April 2022 | 404,030 | 253,854 | 667,806 | 1,325,690 | |||
| Additions | 16,774 | - | 5,634 | 22,408 | |||
| At 31 March 2023 | 420,804 | 253,854 | 673,440 | 1,348,098 | |||
| DEPRECIATION | |||||||
| At 1 April 2022 | 125,657 | 65,433 | 132,451 | 323,541 | |||
| Charge for the Year | 8,416 | 4,239 | 6,734 | 19,389 | |||
| At 31 March 2023 | 134,073 | 69,672 | 139,185 | 342,930 | |||
| NET BOOKVALUE | |||||||
| At 31 March2023 | 286,731 | 184,182 | 534,255 | 1,005,168 | |||
| At31March2022 | __ | 278,373 | 188,421 | 535,355 | 1,002,149 |
3. TANGIBLE ASSETS
Page 9
HAWLEY ALMSHOUSE AND RELIEF IN NEED CHARITY NOTES TO THE ACCOUNTS (CONTINUED) YEAR ENDED 315 MARCH 2023
| 4. INVESTMENTS |
||||||||
|---|---|---|---|---|---|---|---|---|
| MarketValue | At | 1 April | Additions/Disposals/ | Revaluations | At31 March | |||
| 2022 | Transfers | 2023 | ||||||
| £ | £ | £ | £ | |||||
| ALMSHOUSE BRANCH | ||||||||
| Permanent Endowment | 72,401 | (1,156) | (2,454) | 68,791 | ||||
| Unrestricted Funds | - | - | - | - | ||||
| Extraordinary RepairFund | 9,088 | (135) | (321) | 8,632 | ||||
| 81,489 | (1,291) | (2,775) | 77,423 | |||||
| RELIEF IN NEED BRANCH | ||||||||
| Permanent Endowment | 728,419 | (46,666) | (31,143) | 650,610 | ||||
| Unrestricted Funds | - | - | - | - | ||||
| 728,419 | (46,666) | (31,143) | 650,610 | |||||
| TOTAL | ~~ 809,908 |
~——~«(7«957)——(s—~<CS~*é«B, BY) | —~S=~«S 28,0383 | |||||
| 5. ALLOCATION OF NET ASSETS |
||||||||
| Fixed | Asset | Current | Creditors | Inter- | Total | |||
| Property | Investments | Assets | Fund | |||||
| £ | £ | £ | £ | £ | £ | |||
| ALMSHOUSE | ||||||||
| BRANCH | ||||||||
| Permanent Endowment | 286,731 | 68,791 | 13,729 | 369,251 | ||||
| Extraordinary Repair | 8,632 | 9,890 | 18,522 | |||||
| Fund | ||||||||
| UnrestrictedFunds | 184,182 | 97,378 | (30,355) | (86,296) | 164,909 | |||
| RELIEF IN NEED | ||||||||
| BRANCH | ||||||||
| PermanentEndowment | 650,610 | 150,639 | 801,249 | |||||
| Unrestricted Funds | 41,200 | 41,200 | ||||||
| HENRY RANDELL’S | ||||||||
| PermanentEndowment | 534,255 | (208,910) | 325,345 | |||||
| Unrestricted Funds | 79,748 | 79,748 | ||||||
| TOTAL | 1,005,168 | 650,610 | 174,801 | (30,355) | - | 1,800,224 |
- STAFF COSTS
The average number of employees in the year was two, and no employee earned more than £60,000.
- RELATED PARTY TRANSACTIONS
During the year ended 31 March 2023, there were no related party transactions.
- TRUSTEES
A small fee was raised by Mr. A.L. Rose during the year ended 31 March 23 for his assistance with the collation of the charity’s accounting records and budgets during the year. Otherwise, no Trustee received reimbursed expenses during the year, nor remuneration or benefits.
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