2021-12-31-accounts - Great Staughton Village Hall

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Trustees’ Annual Report for the period

From 01/01/2021 Period start date To 31/12/2021 Period end date

Charity name: Great Staughton Village Hall

Charity registration number: 204213

Objectives and Activities

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SORP reference
Summary of the Para 1.17 To provide a community space for
purposes of the charity the village of Great Staughton.
as set out in its To allow many community
governing document activities to take place in a safe,
warm, accessible place.
Summary of the main Para 1.17 and Community activities such as
1.19
activities in relation to Badminton, WI, Pilates,
those purposes for the Tabletennis. Educational
public benefit, in activities such as SEN for child,
particular, the activities, Guides.
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The Trustees have had regard to
whether the trustees the Charity Commission guidance
have had regard to the on public benefit.
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
All committee members are
Para 1.38 volunteers and the Hall would not
Contribution made by function without them.
volunteers
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Other

Achievements and Performance

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SORP reference
The Village Hall continues to be
the hub of the community
offering activities for children
Summary of the main through to pensioners.
Para 1.20
achievements of the The Village Hub offers assistance
charity, identifying the to anyone but particularly the
difference the charity’s elderly.
work has made to the The Church offers a coffee
circumstances of its morning for everyone who needs
beneficiaries and any some company.
wider benefits to society It is used by education charities
as a whole. for children unable to attend
mainstream schooling.
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Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 The bank balance was £18,004.83
financial position at the at the beginning of the period.
end of the period The income was £32,588.68. The
expenditure was £20,911.08.
Leaving a closing bank balance of
£29,682.43. The profit for the
year was £11,677.60.
Covid-19 Grants accounted for
£23,731.68 of income and roof
repairs accounted for £14,961.30
of expenditure.
Statement explaining Para 1.22 We hold no Reserves.
the policy for holding
reserves stating why
they are held
Amount of reserves held Para 1.22 £0.00
Reasons for holding zero Para 1.22 The Hall is an asset of the Parish
reserves Council.
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 The Hall is viable going forward.
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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Incomes comes from the
activities paying hourly rates for
The charity’s principal the use of the Hall.
sources of funds Para 1.47
(including any
fundraising)
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Lack of community interest to
continue the activities.
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Charity Commission Governing
document Document
(trust deed, royal
charter)
How is the charity Para 1.25 Trust
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Anyone using the Hall or a
methods including member of the community of
details of any Great Staughton can become a
constitutional provisions Trustee. The posts are elected at
e.g. election to post or the AGM by the rest of the
name of any person or Trustees.
body entitled to appoint
one or more trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Asset of Great Staughton Parish
Council.
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Great Staughton Village Hall
Other name the charity
uses
Registered charity 204213
number
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Charity’s principal 15 The Green
address Great Staughton
St Neots
PE19 5DG
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Phil Yates Chair Great Staughton Village
1
Hall Committee
Helen Glanville Treasurer Great Staughton Village
2
Hall Committee
Lesley Spafford Secretary Great Staughton Village
3
Hall Committee
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

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Director name
n/a
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for
whole year
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nla

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity

Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements n/a for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

n/a

Name of chief executive or names of senior staff members (Optional information)

n/a

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Phil Yates Full name(s) Helen Glanville

Position (eg Treasurer Secretary, Chair, etc)

Date

Great Staughton Village Hall 2021

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Income Total Hire Hire of Interest Misc Total
of hall Equipment
Jan to March 9,731.68 0.00 0.00 0.00 9,731.68 9,731.68
April to June 16,566.00 2,566.00 0.00 0.00 14,000.00 16,566.00
July to Sept 2,676.00 2,676.00 0.00 0.00 0.00 2,676.00
Oct to Dec 3,615.00 3,615.00 0.00 0.00 0.00 3,615.00
Total income 32,588.68 8,857.00 0.00 0.00 23,731.68 32,588.68
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Expenditure Total Caretaker Utilities Oil Insurance Misc Rates
Jan to March 1,455.53 768.60 308.32 0.00 0.00 378.61 0.00
April to June 8,412.38 768.60 274.61 284.17 0.00 0.00 0.00
July to Sept 1,797.72 712.80 202.35 0.00 623.32 55.80 53.45
Oct to Dec 9,245.45 768.60 124.24 402.61 0.00 19.70 54.00
Total expenditure 20,911.08 3,018.60 909.52 686.78 623.32 454.11 107.45
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Bank balance b/f	18,004.83
Plus income	32,588.68
Less expenditure	20,911.08
Bank Balance	29,682.43
Delta	11,677.60

document281614368873037512.xlsxAnnual Sheet 10/03/2022

Refurb/ repair 7,085.00 150.00 7,876.30 15,111.30 20,911.08

document281614368873037512.xlsxAnnual Sheet 10/03/2022

Great Staughton Village Hall 2021 - Jan to March

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Date BACS Income Total Invoice r Hire Hire of Interest Misc Total
Number of hall Equipment
0.00
03/02/21 bacs JRS Grant 147.62 r 147.62 147.62
16/02/21 bacs RHI Grant 7278.00 r 7278.00 7,278.00
05/03/21 bacs JRS Grant 176.00 r 176.00 176.00
16/03/21 bacs RHI Grant 2096.00 r 2096.00 2,096.00
16/03/21 bacs JRS Grant 34.06 r 34.06 34.06
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total income 9,731.68 0.00 0.00 0.00 0.00 9,731.68 9,731.68
9731.68
Date Expenditure Total Cheque r Caretaker Utilities Oil Insurance Misc Rates
Number
05/01/21 NEST 17.60 r 17.60
06/01/21 Total Gas and Power 55.40 r 55.40
17/01/21 Simon Irons - plumb 72.00 r 72.00
25/01/21 Vicky Goldsmith 220.00 r 220.00
26/01/21 Total Gas and Power 65.43 r 65.43
04/02/21 PPL/PRS Music Licen 156.61 r 156.61
04/02/21 Steve Barker - Roof 150.00 r 150.00
05/02/21 NEST 17.60 r 17.60
23/02/21 Vicky Goldsmith 220.00 r 220.00
02/03/21 Anglian Water 67.94 r 67.94
04/03/21 Total Gas and Power 64.32 r 64.32
05/03/21 NEST 17.60 r 17.60
09/03/21 Red Shoes 55.80 r 55.80
23/03/21 Vicky Goldsmith 220.00 r 220.00
30/03/21 Total Gas and Power 55.23 r 55.23
Total expenditure 1455.53 768.60 308.32 0.00 0.00 378.61 0.00
1455.53
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Invoices
Date Number Who Amount Paid
01/01/2021 2021001 NTAS 700.00
04/01/2021 2021001 NTAS 900.00 12/04/21
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Cash book balance Bank balance Bank balance b/f 18,004.83 HSBC 26,280.98 Plus income 9,731.68 Less expenditure 1,455.53 Balance c/f 26,280.98 Total 26,280.98 Plus uncleared payments 0.00 Less uncleared receipts 0.00 Delta 0.00 26,280.98

Great Staughton Village Hall 2021 - Apr to June

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Invoices
Date BACS Income Total Invoice r Hire Hire of Interest Misc Total Date Number Who Amount Paid
Number of hall Equipment 01/01/2021 2021001 NTAS 700.00 17/05/21
0.00 04/01/2021 2021002 NTAS 900.00 12/04/21
04/12/2021 bacs NTAS 900.00 2021002 900.00 900.00 05/01/2021 2021003 NTAS 700.00 17/05/21
05/10/2021 bacs RHI Grant 8000.00 8000 8000.00 05/01/2021 2021004 Hunts DC 200.00 01/06/21
05/17/2021 bacs NTAS 1400.00021001/003 1400.00 1400.00 05/21/2021 2021005 Friendship Club 6000.00 28/05/21
05/28/2021 bacs Friendship Club 6000.00 2021005 6000 6000.00 06/01/2021 2021006 NTAS 850.00
06/01/2021 bacs Hunts DC - Election 200.00 2021004 200.00 200.00 06/01/2021 2021007 Badminton 22.00 02/06/21
06/02/2021 bacs Badminton 22.00 2021007 22.00 22.00 01/06/2021 2021008 Bowls 44.00 04/06/21
06/04/2021 bacs Bowls 44.00 2021008 44.00 44.00 07/01/2021 2021009 NTAS 1100.00
01/07/2021 2021010 Badminton 44.00
01/07/2021 2021011 Bowls 99.00
01/07/2021 2021012 Puppy training 44.00
Total income 16566.00 2566.00 0.00 0.00 14,000.00 16566.00
Date Expenditure Total Cheque r Caretaker Utilities Oil Insurance Repairs Misc Rates Refurb
Number
06/04/21 NEST 17.60 17.60
09/04/21 Hunts DC - bins 10.08 10.08
04/23/2021 V Goldsmith 220.00 220.00
04/27/2021 Total Gas & Power 62.03 62.03
04/27/2021 Certas Energy 284.17 284.17
05/06/2021 NEST 17.60 17.60
05/10/2021 Hunts DC - bins 10.08 10.08
05/24/2021 V Goldsmith 220.00 220.00
05/25/2021 Total Gas & Power 59.00 59.00
05/27/2021 GSPC - Roof repair 999.00 999.00
05/28/2021 GSPC - Roof repair 999.00 999.00
05/31/2021 GSPC - Roof repair 999.00 999.00
06/01/2021 GSPC - Roof repair 999.00 999.00
06/02/2021 GSPC - Roof repair 999.00 999.00
06/02/2021 Wave 84.08 84.08
06/03/2021 GSPC - Roof repair 999.00 999.00
06/04/2021 GSPC - Roof repair 999.00 999.00
06/05/2021 GSPC - Roof repair 2.00 2.00
06/05/2021 Newflame - EL 90.00 90.00
06/05/2021 Redshoes 55.80 55.80
06/07/2021 NEST 17.60 17.60
06/09/2021 Hunts DC - bins 10.08 10.08
06/23/2021 V Goldsmith 220.00 220.00
06/29/2021 Total Gas & Power 39.26 39.26
Total expenditure 8412.38 768.60 274.61 284.17 0.00 7085.00 0.00 0.00 0.00
8412.38
Bank balance b/f 26280.98
Plus income 16566.00 Bank balance
Less expenditure 8412.38
Balance c/f 34434.60 HSBC 34,434.60
Plus uncleared payme 0.00
Less uncleared receipt 0.00 Total 34,434.60
34434.60
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Great Staughton Village Hall 2021 - July to September
Date BACS Income Total Invoice r Hire Hire of Interest Misc Total
Number of hall Equipment
07/08/2021 Bowls 99.00 2021011 99.00 99.00
07/13/2021 Badminton 44.00 2021010 44.00 44.00
07/15/2021 Puppy Training 44.00 2021012 44.00 44.00
07/28/2021 NTAS 1950.002021006 & 009 1950.00 1950.00
08/02/2021 Badminton 44.00 2021014 44.00 44.00
08/03/2021 Bowls 119.00 2021015 119.00 119.00
08/04/2021 Puppy Training 55.00 2021016 55.00 55.00
09/02/2021 Bowls 144.00 2021018 144.00 144.00
09/02/2021 Puppy Training 33.00 2021019 33.00 33.00
09/06/2021 Badminton 44.00 2021017 44.00 44.00
09/25/2021 Catchpole Party 100.00 bacs 100.00 100.00
Total income 2676.00 2676.00 0.00 0.00 0.00 2,676.00
Date Expenditure Total Cheque r Caretaker Utilities Oil Insurance Repairs Misc Rates
Number
07/05/2021 bacs NEST 17.60 17.60
07/09/2021 bacs Hunts DC - bins 10.08 10.08
07/15/2021 bacs Hunts DC - rates 17.45 17.45
07/23/2021 bacs Vicky Goldsmith 220.00 220.00
07/27/2021 bacs Total Gas & Power 38.86 38.86
08/06/2021 bacs NEST 17.60 17.60
08/09/2021 bacs Hunts DC - bins 3.89 3.89
08/16/2021 bacs Hunts DC - rates 18.00 18.00
08/23/2021 bacs Vicky Goldsmith 220.00 220.00
08/24/2021 bacs Totalenergies 39.21 39.21
09/01/2021 bacs Anglian Water 67.91 67.91
09/06/2021 bacs NEST 17.60 17.60
09/08/2021 bacs Red Shoes 55.80 55.80
09/09/2021 bacs Hunts DC - bins 3.88 3.88
09/13/2021 bacs Grafham Heating & 150.00 150.00
09/15/2021 bacs Hunts DC - rates 18.00 18.00
09/16/2021 bacs Zurich Insurance 623.32 623.32
09/23/2021 bacs Vicky Goldsmith 220.00 220.00
09/30/2021 bacs Totalenergies 38.52 38.52
Sub Totals 712.80 202.35 0.00 623.32 150.00 55.80 53.45
Total expenditure 1797.72 1,797.72
Bank balance b/f 34434.60 Bank balance
Plus income 2676.00 HSBC current 35,312.88
Less expenditure 1797.72
Balance c/f 35312.88 Cash
Plus uncleared pay 0.00 Total 35,312.88
Less uncleared rece 0.00
35312.88 Delta 0.00
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Great Staughton Village Hall 2021 - Oct to Dec

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Date BACS Income Total Invoice r Hire Hire of Interest Misc Total
Number of hall Equipment
10/02/2021 bacs Pilates 55.00 2021024 55.00
10/04/2021 bacs Bowls 144.00 2021022 144.00
10/04/2021 bacs Badminton 44.00 2021021 44.00
10/10/2021 bacs Party - Noakes 55.00 party 55.00
10/15/2021 bacs NTAS 550.00 2021013 550.00
10/19/2021 bacs Puppy training 110.00 2021025 110.00
10/22/2021 bacs NTAS 600.00 2021020 600.00
11/03/2021 bacs Table tennis 55.00 2021034 55.00
11/03/2021 bacs Bowls 128.00 2021029 128.00
11/11/2021 bacs Puppy training 22.00 2021023 22.00
11/12/2021 bacs Puppy training 88.00 2021030 88.00
11/15/2021 bacs Badminton 44.00 2021028 44.00
11/19/2021 bacs WI 32.00 2021031 32.00
11/22/2021 bacs Church Council 100.00 Adult 100.00
11/23/2021 bacs NTAS 450.00 2021026 450.00
12/01/2021 bacs Surgery 40.00 2021034 40.00
12/02/2021 bacs Pilates 77.001031+2021040 77.00
12/02/2021 bacs Table tennis 55.00 2021041 55.00
12/03/2021 bacs Bowls 128.00 2021038 128.00
12/03/2021 bacs Fresh Start 650.0021027+202136 650.00
12/06/2021 bacs Badminton 55.00 2021037 55.00
12/11/2021 bacs Party 45.00 Kids 45.00
12/13/2021 bacs Puppy training 88.00 2021039 88.00
3615.00 3615.00 0.00 0.00 0.00 3615.00
Date Expenditure Total Cheque Caretaker Utilities Oil Insurance Repairs Misc Rates
Number
10/05/2021 NEST 17.60 17.60
10/11/2021 Hunts DC - bins 3.88 3.88
10/15/2021 Hunts DC - rates 18.00 18.00
10/25/2021 V Goldsmith 220.00 220.00
10/28/2021 GSPC - roof 999.00 999.00
10/29/2021 GSPC - roof 999.00 999.00
10/30/2021 GSPC - roof 999.00 999.00
10/31/2021 GSPC - roof 999.00 999.00
11/01/2021 GSPC - roof 999.00 999.00
11/02/2021 GSPC - roof 999.00 999.00
11/03/2021 GSPC - roof 999.00 999.00
11/04/2021 GSPC - roof 802.00 802.00
11/04/2021 V Goldsmith - keys c 13.90 13.90
11/05/2021 NEST 17.60 17.60
11/09/2021 Hunts DC - bins 3.88 3.88
11/15/2021 Hunts DC - rates 18.00 18.00
11/23/2021 V Goldsmith 220.00 220.00
11/30/2021 Anglian water 112.60 112.60
12/06/2021 NEST 17.60 17.60
12/08/2021 Red Shoes 55.80 55.80
12/08/2021 Newflame 81.30 81.30
12/09/2021 Hunts DC - bins 3.88 3.88
12/15/2021 Hunts DC - rates 18.00 18.00
12/19/2021 Certas Energy 402.61 402.61
12/23/2021 V Goldsmith 220.00 220.00
12/25/2021 Charges 5.80 5.80
Sub Totals 768.60 124.24 402.61 0.00 7876.30 19.70 54.00
Total expenditure 9245.45 9245.45
Bank balance b/f 35312.88 Bank balance
Plus income 3615.00 HSBC 29,682.43
Less expenditure 9245.45
Balance c/f 29682.43
Plus uncleared payments 0.00
Less uncleared receipts 0.00
Total 29,682.43
29682.43
Delta 0.00
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Invoices
Date Number Who Amount Paid
01/01/2021 2021001 NTAS 700.00 17/05/21
04/01/2021 2021002 NTAS 900.00 12/04/21
05/01/2021 2021003 NTAS 700.00 17/05/21
05/01/2021 2021004 Hunts DC 200.00 01/06/21
05/21/2021 2021005 Friendship Club 6000.00 28/05/21
06/01/2021 2021006 NTAS 850.00 28/07/21
06/01/2021 2021007 Badminton 22.00 02/06/21
01/06/2021 2021008 Bowls 44.00 04/06/21
07/01/2021 2021009 NTAS 1100.00 28/07/21
01/07/2021 2021010 Badminton 44.00 13/07/21
01/07/2021 2021011 Bowls 99.00 08/07/21
01/07/2021 2021012 Puppy training 44.00 15/07/21
01/08/2021 2021013 NTAS 550.00 15/10/21
01/08/2021 2021014 Badminton 44.00 02/08/21
01/08/2021 2021015 Bowls 119.00 03/08/21
01/08/2021 2021016 Puppy training 55.00 04/08/21
01/09/2021 2021017 Badminton 44.00 06/09/21
01/09/2021 2021018 Bowls 144.00 02/09/21
01/09/2021 2021019 Puppy training 33.00 02/09/21
01/10/2021 2021020 NTAS 600.00 22/10/21
01/10/2021 2021021 Badminton 44.00 04/10/21
01/10/2021 2021022 Bowls 144.00 04/10/21
01/10/2021 2021023 Puppy training 22.00 11/11/21
01/10/2021 2021024 Pilates 55.00 02/10/21
01/10/2021 2021025 Puppy training 110.00 19/10/21
01/11/2021 2021026 NTAS 450.00 23/11/21
01/11/2021 2021027 Freshstart 250.00 03/12/21
01/11/2021 2021028 Badminton 44.00 15/11/21
01/11/2021 2021029 Bowls 128.00 03/11/21
11/01/2021 2021030 Puppy training 88.00 12/11/21
11/01/2021 2021031 Pilates 33.00 02/12/21
01/11/2021 2021031 WI 32.00 11/19/2021
01/11/2021 2021032 Church Council 100.00 11/22/2021
01/11/2021 2021033 Surgery 40.00 11/23/2021
01/11/2021 2021034 Table tennis 55.00 11/03/2021
12/01/2021 2021035 NTAS 750.00
12/01/2021 2021036 Freshstart 400.00 12/03/2021
12/01/2021 2021037 Badminton Mon 55.00 12/06/2021
12/01/2021 2021038 Bowls 128.00 03/21/21
12/01/2021 2021039 Puppy training 88.00 12/13/2021
12/01/2021 2021040 Pilates 44.00 12/02/2021
12/01/2021 2021041 Table tennis 55.00 12/02/2021
12/01/2021 2021042 Badminton Thur 33.00
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Great Staughton Village Hall 2021 January 2021 to December 2021 Year End information

Oustanding invoices

Date paid

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Total outstanding 0.00
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Cheques received - not cleared

Total outstanding

Cheques issued - not cleared

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Total outstanding 0.00
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Prepayments Nil

Income Expenditure

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