Landbeach Village Hall
Report for year 23/24
The past year has seen an increase in the use of the hall with all weekday evenings booked by groups and organisations. This is all thanks to the hard work of our managers Carrie and Aaron.
During the past year we have moved all our bank accounts to Lloyds and all transactions are now made on line which has hugely simplified the administration of the hall.
We were delighted when our third application for a grant towards the installation of solar panels was successful. The grant from SCDC was for £15,000. The Parish council have also given us a grant of £2000. On behalf of the Trustees can I thank both councils very much for these grants. Although we awarded the contact for the installation at the yearend there has been a delay whilst we applied for planning permission as we are in a conservation area. Assuming the grant of planning permission installation should start at the end of May.
Whilst the hall is seeing more use, we are still failing to recover the costs of running the hall. High energy costs are a contributing factor, and we hope that with falling electricity costs and the installation of the solar panels we will see us moving towards a stable position.
With increased use of the hall come additional maintenance costs and this year the floor overing the hall was replaced at a cost of over £5K. This year we need to relace the hobs and ovens in the kitchen and the chairs in the lounge. We have already run two successful Bingo nights to raise funds for the improvement fund. We are again running the 100 club which also provides funds to the improvement fund. A big thank you to all involved in organising these.
Last year we said goodbye to Ray, Robert and Claire as trustees and we thank them for their contributions over many years. We welcomed Elisabete de Santos as secretary, Kevin Papadopoulo as Treasurer and John Buckley all as Trustees. Unfortunately, Kevin is unable to continue so Jonathan Delahoche has agreed to take over as treasurer and become a trustee.
My thanks to the other trustees for all their support and work on behalf of the Village Hall. Julian Garratt
Chair.
Landbeach Village hall Income and Expenditure Account For the Year Ending 29 February 2024
Income
2023/24 £
| £ | |||
|---|---|---|---|
| Rent | |||
| Social Club | £8,219.00 | ||
| £8,219.00 | |||
| Hire letting | |||
| Hall Hire - General | £10,063.18 | ||
| £10,063.18 | |||
| Other | |||
| Regular Groups | £6,533.00 | ||
| Grants | £15,000.00 | ||
| CC Council Finance | £1,754.50 | ||
| Bank Interest | £1,068.16 | ||
| Parish Council | £400.00 | ||
| 100 Club | £41.00 | ||
| Coffee Shop | £1,485.50 | ||
| Misc | £1,270.00 | ||
| Less: Deposit Refunds | -£2,268.21 | ||
| £25,283.95 | |||
| £43,566.13 | |||
| Expenses | |||
| Memberships | £65.00 | ||
| Accountancy Fees | £200.00 | ||
| Bank Fees | £35.00 | ||
| Management Services | £5,891.15 | ||
| Electricity/Gas | £10,288.85 | ||
| Water | £809.77 | ||
| Insurance | £2,003.81 | ||
| Village Hall Supplies | £744.95 | ||
| Mobile Phone | £30.00 | ||
| Building Maintenance | £2,719.99 | ||
| Solar Panels - Deposit | £4,563.22 | ||
| Electrical Works | £1,038.00 | ||
| PAT testing | £65.00 | ||
| Grass Cutting | £313.95 | ||
| Pest Control | £60.00 | ||
| Hall Cleaning | £3,894.00 | ||
| Window Cleaning | £240.00 | ||
| Bin Collection | £995.96 | ||
| Internet | £34.80 | ||
| Misc | £1,348.91 | ||
| £35,342.36 | |||
| Surplus/(Deficit for the year | £8,223.77 | ||
| Balance brought forward | £44,259.86 | ||
| Balance carried forward | £52,483.63 | ||
| Balance carried forward comprises | |||
| Current account - Santander | £0.00 | ||
| Deposit account - Santander | £0.00 | ||
| Cambridge Building Society - Improvement fund | £0.00 | ||
| Cambridge Counties Bank - Savings account | £0.00 | ||
| Main Account - Lloyds | £5,655.97 | ||
| Deposit Account - Lloyds (32 Days Notice) | £31,857.14 | ||
| Treasurers Account - Lloyds | £7,827.72 | ||
| BB Inst Online - Lloyds | £7,055.94 | ||
| Petty cash float | £86.86 | ||
| Less | |||
| Expense invoices received not yet paid | |||
| Income received in advance | |||
| £52,483.63 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report |
Landbeach Village Hall |
|---|---|
| 29/02/2024 Charity no (if any) 203793 |
|
| 1-2 (remember to include the page numbers of additional sheets) |
|
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended29/02/2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Yvette Smart Date: |
17/05/2024 |
|---|---|---|
| Yvette Smart – Simplex Solutions | ||
| 33 Hoylake Drive, Farcet, Peterborough, PE7 3BD |
1
Oct 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Nothing to report.
2
Oct 2018
IER