**OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING** **REGISTERED CHARITY NUMBER: 203428** **TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31 MARCH 2021** 1 **OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING** ## **CONTENTS** ||Page| |---|---| |Report of the Trustees|3 - 7| |Independent Examiner’s Report|8| |Statement of Financial Activities|9| |Balance Sheet|10| |Notes to the Financial Statements|11 - 14| ## **REFERENCE AND ADMINISTRATIVE INFORMATION** **Principal address:** Church House Oxford, Langford Locks, Kidlington, Oxford OX5 1GF **Frequency of meetings:** The Council usually meets four times a year **Bankers:** National Westminster Bank plc, 2[nd] Floor, Argyll House 246 Regent Street, London W1B 3PB Central Board of Finance of the Church of England Senator House, 85 Queen Victoria Street, London EC4V 4ET **Solicitors:** Winckworth Sherwood, 2 Chawley Park, Cumnor Hill, Oxford OX2 9GG **Independent Examiner:** M R Hardman FCA, Oak House, Botley Road, Chesham HP5 1XG 2 **OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED THE 31[ST] MARCH 2021** The Trustees present their Annual Report together with the financial statements for the year ended the 31[st] March 2021 ## **TRUSTEES** . The Right Reverend Dr Steven Croft, Lord Bishop of Oxford: President ex officio His Honour Christopher Tyrer DL, Chair, appointed in September 2020 by the Bishop of Oxford Mr Christopher Emery, Acting Chair, until September 2020 The Archdeacon of Buckingham, the Venerable Guy Elsmore, until May 2020, appointed by the Bishop of Oxford The Archdeacon of Dorchester, the Venerable Judy French, appointed in May 2020 by the Bishop of Oxford Mrs Caroline Kallipetis, appointed in November 2020, First Representative of the Oxford Diocesan Synod Mr Nigel Edward – Few, appointed in November 2020, Second Representative of the Oxford Diocesan Synod Mr Ken Dyson, nominated by the Archdeacon of Berkshire Mrs Julie Dziegiel, Vice Chair and Honorary Treasurer, appointed in September 2020, First Representative of the Oxford Diocesan Board of Finance The Reverend Joan Hicks, co-opted Mrs Teresa Carter, co-opted Mrs Anna Knaggs, co-opted, in February 2021. In attendance at meetings of the Council: 3 **OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING** The Revd Vera Hunt, Honorary Chaplain for the Deaf Ms Fiona McNally, Pastoral, Finance and Administrative Officer Ms Monica Wyatt, Qualified and registered English-BSL interpreter Mr Chris Emery and the Reverend Heather Carter resigned from the Board during the year and the Oxford Diocesan Council for the Deaf and Hard of Hearing (ODCD) records its gratitude for their service. The Revd Katie Tupling, appointed to a part time, 50:50 role, with the charity, combining it with a part time role as Diocesan Disability Adviser, resigned her post with the ODCD in September 2020. The ODCD records its gratitude to her for her work in and about its business, as she continues with her other part time role. The ODCD records with sadness the death of Mr Chris Emery in August 2021. VACANCIES: The following vacancies exist as at the end of the year under consideration: - The nomination of the Archdeacon of Buckingham - The nomination of the Archdeacon of Oxford - The nomination of the Archdeacon of Dorchester - The Second Representative of the Oxford Diocesan Board of Finance - The Lead Chaplain and the Assistant Chaplain amongst Deaf People ## **STRUCTURE, GOVERNANCE AND MANAGEMENT.** The Oxford Diocesan Council for the Deaf and Hard of Hearing (The Charity) is a charity, formed on the 3[rd] July 1950, and is registered with the Charity Commission number 203428. The charity is an “Assisted Organisation” with the Diocese of Oxford. The Charity adopted a new constitution in April 2008. ## **Decision making structure** The Trustees, meeting quarterly as a Council, are responsible for the strategic management of the Charity, the management of its funds, the preparation and management of the budget and finances and for reporting upon all the Charity’s operational activities. Day to day operational activities are overseen primarily by the Chair and day to day financial activities are overseen primarily by the Vice Chair and Honorary Treasurer, both being assisted by the Pastoral, Finance and Administrative Officer, Ms Fiona McNally. All relevant matters, especially 4 ## **OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING** those that require the consent of Council, are communicated to Council members, in between Meetings of Council, for consultation, information and decision making. Where necessary, these are recorded at the next following Council Meeting. ## **Appointment of Trustees** The current Trustees were appointed as shown above. Mrs Julie Dziegiel is both Vice Chair and Honorary Treasurer. There is no Honorary Secretary, as Council employs a Pastoral, Finance and Administration Officer. ## **Trustees’ remuneration and expenses.** No Trustee receives any remuneration from the Charity. The Chair and the Honorary Treasurer are entitled to be reimbursed for expenses incurred on behalf of the Charity and all Trustees are entitled to be reimbursed any costs incurred in attending Meetings. All Meetings during this financial year have been conducted remotely. ## **Related parties** The Oxford Diocesan Board of Finance (ODBF): the Charity continues to be an “Assisted Organisation” of the ODBF. With effect from the 1[st] July 2021, the Pastoral, Finance and Administrative Officer transferred her employment under the TUPE provisions to the ODBF in anticipation of the employment of a new full time remunerated post of Chaplain for the Deaf, who will have to be employed by the ODBF as this will be a Diocesan appointment, although financed by the ODCD. Under a written agreement with the ODBF, the ODCD will reimburse the costs of the Pastoral, Finance and Administrative Officer and will likewise with the new full time Chaplain. ## **Risk Management** The Council continuously review the Charity’s activities and plans, in order to identify any significant risks to which the ODCD is or may be exposed. Systems are in place to manage risks. ## **OBJECTIVES AND ACTIVITIES** The objects of the Charity, as expressed in the Constitution, are “to promote the spiritual, social and general wellbeing of people who are deaf and hard of hearing in the Diocese of Oxford and to support the work of the Diocesan Chaplain in ministry amongst the Deaf Churches and congregations in the Diocese of Oxford.” 5 **OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING** ## **Achievements and performance** During this financial year, the Trustees have embarked upon a complete revision of all aspects of ODCD’s work. This was prompted, in part, by the issuing of a substantial document from Oxford Diocese’s Bishop’s Council calling upon all aspects of Diocesan life to evaluate themselves and, specifically “to assess [its] value and efficiency.” There is an agreed draft updated Constitution, a new Mission Statement which has been put up on the ODCD website, a reorganisation of the website to reflect current membership of the Council and its activities and eight new policies have been drafted and approved by Trustees and put into operation. The Membership Register has been revised and updated. These and similar documents will be reviewed at least annually and more frequently if necessary. The Council has been refreshed with the appointment of new members. Whilst there are still some vacancies, particularly in nominations in the gift of the Archdeacons of the Diocese, there is a marked improvement both in participation and engagement. The appointment of a Vice Chair and Honorary Treasurer has enabled the Trustees to dispense with the services of outside payroll and accounting work, as well as being better informed of the financial position. The Council’s prospective appointment of a full time paid Chaplain for the Deaf working with the Deaf Churches and across the whole Diocese gives the opportunity to reassess our vision, outreach and mission. The planning for this appointment has been the focus of much work during this financial year and further. The intention is to reassert the Charity’s work, vision, outreach and mission across the whole Diocese. All members of the Council have checked and updated, where necessary, their DBS certifications. During the COVID crisis, a very successful remote Service has been held on the first Sunday of the month, led by the Honorary Chaplain and the LLMs attached to the Charity. This has grown in the numbers reached and taking part in remote worship. One of the issues that has arisen from previous years and has continued to be monitored during this financial year and since, concerns the sale of the Deaf Church in Oxford. This is being closely monitored by the Council, the Charity’s solicitors and by the Diocesan Registrar in order to protect the investment of the Charity in the building itself, when the sale of the building is completed. The format of Meetings is undergoing change: there is less emphasis on “nuts and bolts” and more on vision and purpose. More reports are being issued in writing in advance, so that less time is spent upon process. 6 **OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING** ## **Investment performance** Funds invested in M&G Charifund units increased in value during the year by 23%, and funds invested in CCLA increased in value by 20%. This growth does reflect the low values at 1 April 2020, caused by uncertainty in the markets at the beginning of the COVID-19 pandemic. However we are grateful to God that the investments have recovered the losses recorded last year and continue to grow further. Investments continue to provide dividends although this year the amount received has dropped by 14% (£3,300). This situation is kept under review. ## **FINANCIAL REVIEW** ## **Summary of result for the year** Income fell in this period to £28,260 (2020: £33,861). Overall expenditure also fell to £16,468 (2020: 25,981), as there was no chaplain in post for the whole of this period. Overall there was a surplus for the period of £11,792 (2020: £7,880) before investment gains, and a surplus of £116,603 (2020: deficit of £56,709). The financial position of the Charity therefore remains sound. During the year the financial base of the Charity was considered in view of the plan to engage a full time chaplain. With appropriate sale of investments as necessary, a chaplain can be employed for a period of five years, and within that time it is hoped that further funds will benefit the Charity from the sale of the building previously used as the Oxford Deaf Centre, enabling a further assessment of the funding of the post of chaplain. ## **Investment policy** The investments held are suitable for the support of the work of the charity, but as explained above, it is planned to sell some of the investments over the next few years to fund the post of chaplain. ## **Reserves policy** The charity holds considerable reserves in both general funds (£279,840, 2020: £223,446) and restricted fund (£392,402, 2020: £332,193) and it is planned to reduce these reserves to fund the post of chaplain. ## **PLANS FOR THE FUTURE** 7 ## **OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING** The Council will continue to promote the aims, objectives and mission of the Charity. Whilst it is expected that the Treasurer will stand down from that role and a new Treasurer appointed, the Council will continue to monitor and evaluate the Charity’s financial performance and resources at the Council’s quarterly Meetings and by the Chair and Treasurer, as and when necessary, in between Meetings. The appointment process for a new fulltime Chaplain for the hearing impaired across the Diocese, will result in greater capacity to carry out the objectives of the Charity, filling a gap in the ability to serve as fully as in the past. Once a full time Chaplain is appointed, the Trustees, as a body, will meet with the successful candidate in an additional Meeting in order to plan for the future. Plans have been put in hand to reopen Deaf Church Services, as soon as conditions permit. The process of modernising and bringing up to date the systems of the ODCD and for recruiting new Trustees will result in improved governance and the Council are looking at ways to get together physically, as well as remotely, as soon as Government and Diocesan advice and regulations, in the continuing situation of the COVID-19 pandemic, permit. On behalf of the trustees His Honour Christopher Tyrer DL Chair 28 January 2020 ## **INDEPENDENT EXAMINER’S REPORT** I report to the trustees on my examination of the accounts of the Oxford Diocesan Council for the Deaf and Hard of Hearing for period 1 April 2020 to 31 March 2021, which are set out on pages 9 and 10. ## **Responsibilities and basis of report** 8 **OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING** As the charity trustees of the Oxford Diocesan Council for the Deaf and Hard of Hearing you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Oxford Diocesan Council for the Deaf and Hard of Hearing’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect: The accounting records were not kept in respect of the Oxford Diocesan Council for the Deaf and Hard of Hearing as required by section 130 of the Act; or the accounts do not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Michael Hardman FCA** ## **28 January 2022** 9 OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 IAARCH 3]21 2020 General Restricted nd5 Ti*al luwTrds General funds Restricled fund5 Total fund5 Income Voluntary sources Donations Church collections Bequests and leg3cies Grfr aid tax claitrwl Gr3nts 250 118 250 118 60 1.047 60 1.047 251 7.700 9.058 251 7.700 9.058 6.7(W] 7068 6.7 Investhients Dmdends Dep)sit Inte￿$t Bank inlerest 11.212 9793 161 (M) 21.005 187 14.516 92 24.338 465 373 11238 18.306 9951 9.9 21 192 28.260 14.608 23.666 10.195 10.195 24.803 33.861 TOTAL INCOME Expendituie Charitable aL1ivikn85 Cha ￿ain'$ stipÈnd and pension Cha￿aInCY ser¥ice other costs Deaf Church supp)rt 3.881 830 1.487 6.198 5.199 9.080 830 1.487 11.397 89 129 218 129 218 5.199 Support COSts Salanes & pension5 Office costs Othei 5.663 U2 495 6.800 5.662 11.325 1.264 625 13.214 5.218 510 633 6.361 5.218 411 392 6.021 10.436 921 1.025 12.382 130 6.414 Governance costs Accounts weparation Other 1.7TO 1.2& 3036 10 OS4 1.7TO 1.266 3036 16 468 1.179 915 2.094 14 653 108 1.287 915 2.202 25 981 108 11.328 6414 NET INCOMEIIEXPENDITURE) 8252 11.792 9.013 1.880 Net gainslllossesl on itNe5ttnentS 48,142 56,669 104,811 150.7091 113.8801 164.5891 Transfers ￿tween fvnds Net movement in funds 56.394 60.209 116.603 141.6961 156.7091 Totsl hjnds brwght for*ard 223.446 332.193 555.639 265.142 317.206 612.348 TOTAL FUNDS CARRIED FORWARD 279.840 392.402 672.242 223.446 332.193 555.639 io OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING BALANCE SHEET 31 MARCH 2021 2020 unre￿￿t￿d Restrictsd fund lunds Unrestneted und Restncted fvnds Not? Total F￿ED ASSETS Investments 255.961 330.614 586.575 207.817 273.947 481.764 CURRE1￿ ASSETS Detlors Cash at bank 421 25.554 421 87.621 554 15.522 554 73.768 62.067 58.246 25.975 62.067 88.042 16.076 58.246 74.322 CREDrroRS Amounts tsllin9 due ithin one year 12.0961 12791 12.3751 144n 144n NET CURRENT ASSErs 23.879 61.788 85.667 15.629 58.246 73.875 TOTAL AssEfs LESS CURRENT LNBILMES 279 840 392 402 672.242 223 446 332.193 555.639 NET ASSETS 279.840 392,402 6722 223.446 332.193 555.639 FUNDS Unrestncted funds Restricted fvnds 279.840 392.402 223.446 332.193 TOTAL FUNDS 672242 555.639 The financi￿ statements were awArt4ed trty the trustees on 28 January 2022 and swed on theii behaK by His Honour Christ0￿er TyTer DL Chair Julie DJegiel Tfeasufef li OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING NOTES TO THE FINANCIAL STATEME1￿ S FOR THE YEAR ENDED 31 MARCH 2021 ACCOUNTING POLICIES BASIS OF PREPAANG THE FINANCIAL SERVICES The financial statements of the charrty. which Is a wts4ic beneft entity under FRS 102. have been epared in accordance wrth the Charrties SORP IFRS1021'Accounting and Reporting by Charities". Sl*ement of Recofnmended Practice app4icatAe to chafrties wepanng their account5 In accordance with the Financjal ReFX)rting Standaid apKlicaiAe in the UK and RewJtAic of Iieland IFRS 1021 leffectNe 1 January 20191.. Financial RerKJrting Standard 102 The Financial Reporting Standard ap￿ica￿e In the UK and RepU￿1C of Irelanrf and the Charities Act 2011 The financial statements h￿e been prepared under the histoiical cost convenlion, wth the exceF4ion of investments vthich are Included at market value INCOME Al Income Is recognised in the Statemert of Financial Actmties once the charity has entitlement to the funds. it is probatle th* the Income will be rece￿Ed and the amount can be measured reliab￿. EXPENt)ItURE aknlrties are recognised as expendrtufe as soon as there Is a legal or constructNe 0￿19atIOn commrtting the charty to that expendrture. rt is ￿0ba￿e that a transfer of economic beneffts wll be required in settlement and the amount of the otAigation can be measured ieliably Expendrtuie is accountèd fof on an accruals basis and has ￿èn classffiÈd undei headings that aggiègate all costs related to the category. Where cogts cannot be directly attritrAJtèd to parbcular headings they have been allocated on a basis consistent wrth the use of resources. TAYAMON The ¢harty is exem0 from tax on rts charitaNe actmties. INVESTMENTS Investments are stated at mafket Value at 310ecembef The Statement of Financial Actmties includes the nel gwns and losses arising on rewJluation and dispx>sals dufjng the year. FUND ACCOUPfflNG Unrestncted funds can be used in accordance wilh the charilat4e 04"ectNes at the discretion of the trustees Restricted fijnds can onty ￿ used for particular restricted wrrx)ses MthiTr thè o*"ects of the chanty. Rèstnctions arise when gpecthed by the donor of vknen fvnds are raised for a particular restricted wrpKJses Further ex￿anatIon of the natuie arTrd putwse of each fund is included in the notes to the ffinancial statements_ 12 OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING NOTES TO THE FINANCIAL STATEMENTS . continued FOR THE YEAR ENDED 31 MARCH 2021 INVESTMENT INCOME 2021 2020 Frxed asset irNestment income Deposrt account interest 21.005 187 24.338 465 21.192 24,803 TRUSTEES. REMUNERATION AJ40 BENEFrrs There were no trustees remuneration OT OtheT beneffts for the year ended 31 March 2021 nor for the year ended 31 March 2020_ TRUSTEES. EXPENSES 2021 2020 Trustees. expenses 207 STAFF COSTS The average monthly number of emF4oyees during the year was as follows". 2021 2020 Supwrt staff No ern￿OYeeS reCe￿d enwluments in excess of £60.000. FLXED ASSE[ INVESTMEMrs Unlisted investment MAR￿ VALUE At 1 Awl 2020 Gain (Loss) on refalualion 481,764 104,811 At 31 March 2021 586.575 NEf BOOK VALUE At 31 March 2021 586.575 At 1 Awl 2020 481.764 There were no irmstments outside the UK. 13 OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 IAARCH 2021 5. cont. FIXED ASSET INVESTmEF￿s . Pn"or yèar Unlisted irwestments MARKE[ VALUE At 1 Awl 2019 Gain (Lossl on revaluation 546.354 64.590 At 31 March 2020 481.764 NET BOOK VALUE At 31 Maith 2020 481.764 At 1 WI 2019 546.354 DEBTORS. AMOUNTS FALUNG DUE WITHIN ONE YEAR 2021 2020 (ther debtofs Prepayments and accwed income 58 496 421 421 554 cRED￿0fts. AMOUNTS FALUNG DUE WITHIN ONE YEAR 2021 2020 PAYE & other taxes Accruals Other credtiors 558 46 1.771 439 2.375 447 MOVEMENT IN FUNDS A11WI 2020 kncommg resources Resources exFended Gains and losses At31 March 2021 Unrestrict&d funds General fund 223.446 18.3 (10.0541 48.142 279.840 Restricted fijnds Bucks Legacy Fund Oxtord ChaFel Fund Oxfordshire Video Appea Fund Inner Wheel V15ual Aids Ayle5bury Chapel Fund Aylesbury and Distnct Fund 270 607 1.3fy1 1.056 1.392 2.759 55.075 8,387 13.8481 41.734 322.880 1.308 1.063 1.392 2.767 62.992 8.935 Total festricted fijnds 332.193 6.414 56.669 392.402 TOT￿ FUNDS 555.639 28.260 16.468 104.811 672.242 14 OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING NOTES TO THE FINANCIAL STATEMENTS . conlinued FOR THE YEAR ENDED 31 klARCH %)21 COTrt MOVEMENT IN FUNDS cL￿rt Pnor year AtIAwl 2019 IncorrwTrg resources Resource5 ex￿fided Gain5 znd 1055es At31 March 2020 Unrestricted funds General fvnd 265.142 114.6531 150.7091 223.446 Restncted fvnds Bucks Legacy Fund Oxford Cha￿1 Fund Oxfordshire Video A￿31 Fund Inner Wheel Visual Aids AYles￿ry Chapel Fund AYles￿ry and Distnct Fund 284.160 1.304 1.056 1.392 2.759 56.535 8.601 18.7581 113.3%) 270.607 1.304 1.056 1.392 2.759 55.075 1.594 2.570 To¢al restricted fvnds M7.206 10.195 332.193 11.328 13.880 TOTAL FUNDS 612.318 33.861 555.639 25.981 1.589 Restricted funds tnay be used IDf the putwse for7*thKh they were Bucknngharn5hire Legacy Fund - This fund onginated ￿th a £20 000 legacy frorn the late EJ Horwood in 1981-82 and Is to be used for the benefrt ol deaf peo&4e In Bucknngharnshire and for the Councifs wotk In Buckinghatnshiie OxfDrd Chapel Fund -This fund arose from a nurnber of donation5 rece￿￿￿ for the Wfchz5e of fumishing5 other support fof the Othrd Deafchufch. Oxfordshire Video A￿31 Fund - This fund ZTose from donations reCe￿d for the wrchase of ewipmerrt In Oxfordshire. Inner Wheel Visual Ajds Fund - This fijnd reryeserrts funds the wrchase of Msual aids ewipment In Buckinghamshire. AYles￿ry Chapel Fund- The fvnd arose from 3 number of donalions for Ihe wrchase offvmishings and other surp)rt for the Aylesbury Deaf Church. AYles￿ry and Distrbct Fund- Fund of the absorbed chariiy A￿eS￿ry and District Fund for the Deaf. to ryNde surp)rt to Ihe de3f and hard rrfhearing in AOestr#Jry and the surrounding disirict. RELATED PAAIY DISCLOSURES There were no rela¢ed paty tsansaciiofts for the year ended 31 March 2021. 10. c0￿MNGENcy h Is understood th* the Charty Is entr(led to a kxopx)rtion ol the ryoceeds of the sale of the OyJoid Deaf cent￿ Howv*r as the arrK)unt Is turrentty urHSetertr¥ned 0￿D does not h&e legal control of the sale. and a5 the 531e Is not wesentty FwceediTrg due to wdnous f3CtOfS Including the Dngoing COWD pandewr¥c. no amouni is Included in these acctyjths In resp￿ of these Kyoceeds. 15 OXFORD DIOCESAN COUNCIL FOR THE DEAF AND HARD OF HEARING 16