Registered Charity Number 203387 Knowle Village Hall Report and Accounts for the year ended 31st December 2020 ## **INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st DECEMBER 2020** ||Note|2020|||_2019_|| |---|---|---|---|---|---|---| |||£|£|_£_||_£_| |**INCOME**||||||| |General hire of the Village Hall||6,156||||12,589| |Music license donations||17||||263| |Flower show (net of direct costs)||0||||238| |Fund raising events (net of direct costs)||0||||305| |Defibrillator donations||497||||| |Local Authority Grants||11,334||||| ||||__________|||__________| ||||18,004|||13,395| |Less: **EXPENDITURE**||||||| |Water and sewerage||368||_158_||| |Insurance|2|1,171||_902_||| |Gas & Electricity||923||_937_||| |Cleaning||1,200||_2,114_||| |General Overheads|3|5,860||_3,799_||| |||__________||____________||| |COST OF OPENINGS||9,522||_7,910_||| |Total Revenue Expenditure|||9,522|||_7,910_| ||||__________|||____________| |**NET SURPLUS on Village Hall activities**|||8,482|||_5,485_| |Add: Investment Income|5||577|||_564_| |Donations|||35,618|||_20,200_| |Less: Improvements|4||61,490|||_0_| ||||___________|||_____________| |Increase/(Decrease) in Accumulated Funds|||(16,813)|||_26,249_| ||||___________|||_____________| 1 Registered Charity Number 203387 Knowle Village Hall Report and Accounts for the year ended 31st December 2020 ## **BALANCE SHEET AS AT 31st DECEMBER 2020** |Note
2020
_2019_
£
£
_£_

CURRENT ASSETS:
Cash at Bank
25,763
Investments at cost
Debtors
5
12,000
334
___________
____
38,097
Less:CURRENT LIABILITIES
Gas & Electricity
88
_71_
Water
62
_24_
Creditors
937
_1,059_
________
__________
1,087

___________
____
NET ASSETS
37,010
___________
____
Represented by:
Accumulated Fund brought forward
53,823
Net increase (decrease) in year
(16,813)

___________
____
ACCUMULATED FUND
37,010|_2019_|| |---|---|---| |||_£_| |||| |||| |||| |||_42,900_| ||____|_12,000_
_77_
___________| |||| |||_54,977_| |||| |||| |||| |||| |||| |||| |||| |||| |||_1,154_
___________| |||| |||_53,823_
___________| |||| |||| |||| |||| |||_27,574_| |||_26,249_
___________| |||| |||_53,823_| |||| |||| |||| |||| |||| |||| Matt Healey Treasurer 2021 2 Registered Charity Number 203387 Knowle Village Hall Report and Accounts for the year ended 31st December 2020 ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2020** ## 1) ACCOUNTING POLICIES - a) Accounts are prepared on an accruals basis. - b) All capital expenditure less associated grants or donations received or due, is written off in the year in which it is incurred. - c) Cost of Openings includes property, equipment and general costs. ## 2) INSURANCE The buildings insured value is currently £430,580 and the contents £17,051. These are under review with the insurer. (Currently building £500,000, play park £70,000 and Contents £15,000) ## 3) PROPERTY EQUIPMENT & GENERAL COSTS |3) PROPERTY EQUIPMENT & GENERAL COSTS|||| |---|---|---|---| |

General Repairs, improvements and maintenance
Hall Floor
Website
Mirror
Maintenance
Performing Rights License
Play Area Inspection, repairs, grass cutting & maintenance,
Miscellaneous costs


|2020
£
£1,644
£783
£580
£1,940
£4,947
£258
655
____________
£5,860
____________||_2019_| ||||_£_| ||||_1,709_| ||||_178_| |||
_1,627_
_285_|| |||____________|| ||||| |||
_£3,799_
____________|| ||||| 3 Registered Charity Number 203387 Knowle Village Hall Report and Accounts for the year ended 31st December 2020 ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2020** (continued) - 4) IMPROVEMENTS 2020 £61,490 - NIL (2019 - £nil). - £61,490 Play park renewal February 2020 ## 5) INVESTMENTS The General Investment Fund managed by the CCLA, investment managers for charities and the Church of England cost £12,000. During the year dividends of £577 (2019 - £564) were received. The value at the year-end was £19,981 (2018 - £18,738). - 6) Post Balance sheet date events:- - i) EDDC Covid 19 Grant income £6001 - ii) Insurance reduced to £775 iii) Energy contracts re-negotiated. 4 Registered Charity Number 203387 Knowle Village Hall Report and Accounts for the year ended 31st December 2020 ## **Treasurers Report 2020** Knowle Village Hall has had an unusual year facing closure due to Covid-19 restrictions and the implementation of some significant projects that were approved but not commenced in the previous year. It has also faced the loss of the existing cleaning company, additional Covid-19 costs, change in insurers and the re-negotiation of its energy supplier. It is not a financial year to be compared with our previous history as income and expenditure have been markedly affected by lock downs and commitments made in 2019 on capital projects. Our trading balance shows a year end loss of £16,813 but this is because of: - our reduced income from the hire of the hall as a result of the lockdown – softened by EDDC Covid-19 grants totalling £11,334; - the significant expenditure on the play area of £61,490 – partially offset by grants towards the work of £35,618; (2019 grants - £20,610), - work undertaken to decorate the hall and refurbish the floors - the lockdown providing us with an opportunity to undertake more maintenance than we might normally be able to do. ## **Projects:** ## **Play Area** The main project was the replacement of the play area. Grants funding this were received over two financial years, the last being paid in April 2020. The overall budget for the play area was set at £61,818 and we actually spent £61,489. The play area opened on 23[rd] March 2020. ## **Floor** Having never been refurbished we spent £1,644 on restoring the floor to its original state. ## **Website** We spent £782 in this financial year to redevelop our website. Further expenditure to complete this project took place in 2021. ## **Investments** Our investments continue to perform well. Our initial purchase value of £12,000 was valued at £19,981 in December 2020 (£18,738 Dec 2019). During the year dividends of £577 (2019 - £564) were received. ## **Covid-19** Covid-19 has directly cost £537 for sanitiser and other equipment. This provision enabled us to implement our risk management plan and keep the hall open to the maximum extent allowed under law for the benefit of the community. 5 Registered Charity Number 203387 Knowle Village Hall Report and Accounts for the year ended 31st December 2020 ## **Final Comments** Against a background of enforced closure, limited opportunities for social gathering and uncertainty the Committee has sought wherever possible to maintain a community resource, achieve value for money and to continually improve the hall. The success of this can be seen in the improving financial reserves, improved facilities and the return of many regular and some new hall users. There are many people who have contributed to the continuing success of the hall most notably Terry Harris for his painting and Simon Hooper for his landscaping efforts. I also want to thank Carole Hooper for her expertise in helping me to produce these accounts. Finally I would like to thank committee members for their support and largely unsung hard work; but particularly Jan Manfield for her work at the Covid-19 interface with hall users and Mandy Dickinson for her energy and grant application form filling. Matt Healey Aug 2021 6