## **ALEXANDRA HOUSE**
## **(Royal United Services Short Stay Residence for Service Children)**
## **TRUSTEES ANNUAL REPORT**
Charity Registration number 202922 Covering the Accounting Year 1 May 2020 to 30 April 2021 Address 20 Crownhill Fort Road Crownhill Plymouth PL6 5BX Governing Document Administered by a Charitable Trust (the “green book” – revised 2001). Object To relieve and assist children of Service personnel who are temporarily unable to care for them due, for example, to sudden illness, matrimonial problems or other domestic emergency, and to reduce the likelihood of such emergencies in the future for families who may be vulnerable due, for example to illness, social isolation or disability. In recent times this object has been broadened to include full time and sessional day care provision for children aged up to five years of age. Trustees Commodore P Waterhouse Royal Navy Commander A C Burns OBE Royal Navy Mr R Davey Mr D Richmond Appointment of Trustees The Objects, Rules, Government and General Information of the Charity (last reprinted 2012) state that there shall not be more than six trustees. The trustees shall initially be invited, by the President, to serve for a period of five years. They may be invited to serve for a further period of five years. The appointment shall be ratified at the next Annual General Meeting. Trustee Induction and Training New trustees undergo an orientation day to brief them on their legal obligations under charity law, the trustee decision-making processes, the business plan and recent financial performance of the charity. During induction day they meet key employees and other trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.
TAR 2021
Bankers CAF Bank 25 Kings Hill Avenue West Malling Kent ME19 4TA Independent Examiner Peter Nicholls MBE MAAT 5 Nursery Road Havant Hants PO9 3BG
## **The Activities of the Charity**
The charity provided flexible childcare for approximately 145 children up to the age of 5 during 19/20. There were 105 on the roll at Apr 21. The charity continued to offer Ofsted registered childcare to Service and civilian families and offered ongoing support for parents and carers. The charity continued to work alongside other agencies ensuring that a child’s needs are primary and individual to each child.
Alexandra House continued to raise the awareness of its support available to families within the local community and to a wider audience across the city.
The charity continued to liaise with the Royal Navy and Royal Marines Welfare to maintain the Service Level Agreement and worked in close partnership with the LEA and Ofsted.
Staff members were encouraged to maintain high levels of training to continue to improve practice.
## **Financial Review**
Despite the restrictions of Covid 19, Alexandra House kept operating for most of the year. The value of the fund had increased by £7.1K to £481.8K, although the bulk of this was represented by the value of the property at £379.3K. HMRC and the local authority had provided grants. The unrestricted funds were worth £102.6K. The main movements in the fund were as follows:
- An operating gain - £5.4K
- An unrealised gain in the value of the investment - £9K.
- Both were offset by write down of the value of the property -£7.3K.
## **Investment Selection Policy**
Reserves are held in an M&G charity fund primarily for generation of income rather than for growth. The trustees are aware of the vagaries of the stock market, which led to an increase in value this year, but seek to get the benefits of dividend rates rather than the negligible returns from cash deposits.
TAR 2021
## **Reserves Policy**
The Trustees have considered the level of reserves they aspire to hold for the charity’s needs. This is held in the investment which was valued at £31.3K.The trustees aim to ensure that the charity will be able to continue to fulfil its charitable objectives even when there is a temporary shortfall in income e.g. adverse demographics in the area, or unexpected expenditure. Reserves are generated by parental paid fees, as opposed to Government funding, which may only be utilised in accordance with Ofsted regulations.
## **Risk Assessment**
The Trustees actively review the major risks that the charity faces on a regular basis. In particular those relating to safety and security of staff and children and the financial status of the fund and are satisfied that systems are in place to mitigate any exposure to the major risks. Other risks centre on the change in numbers of children in the area and competition from other preschool facilities, some government funded, in the area. Low level welfare statistics are recorded and procedures are in place to record health and safety, safeguarding and risk factors.
## **Public Benefit Statement**
This fund provides public benefit by advancement of the education of pre-school children. The Trustees confirm that they have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit in exercising their powers or duties.
## **Declaration**
I declare in my capacity of charity trustee, that
- The trustees have approved the report above; and
- Have authorised me to sign it on their behalf.
## Signed on Original
D Richmond Trustee
23 June 2021
TAR 2021
## **Independent Examiner’s Report to the Trustees of Alexandra House (Royal United Service Short Stay Residence for Service Children)**
I report on the accounts of the Charity for the year ended 30 April 2021, which are set out in pages 1 to 5.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a licenced member of the Association of Accounting Technicians.
It is my responsibility to
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act, and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustee for any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention
- (1) Which gives me reasonable cause to believe that in any material respect the requirements
- To keep accounting records in accordance with section 130 of the 2011 Act, and
- To prepare accounts that accord with the accounting records and to comply with the accounting requirements of the 2011 Act
- have not been met, or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Signed on Original
P A Nicholls MBE MAAT
5 Nursery Road Havant Hants PO9 3BG
23 June 2021
TAR 2021
## **ALEXANDRA HOUSE**
## **Royal United Service Short Stay Residence for Service Children**
## **Registered Charity No: 202922**
## **BALANCE SHEET**
## **30-Apr-21**
|Notes
_Fixed Assets_
Leasehold Interest
5 & 1
Investment
5A
_Current Assets_
Debtors
8
Bank Account
Total Current Assets
_Less Liabilities_
Creditors (within one year)
9
Net Current Assets
**Total Assets**
The funds of the charity
Endowment Funds
5
Unrestricted Funds|379,265
£
31,378
£
1,651
£
128,833
£
130,483
£
(59,284)
£|_386,559_
_£_
_22,337_
_£_
410,643
£
_408,896_
_£_
_7,730_
_£_
_121,166_
_£_
_128,895_
_£_
_(63,089)_
_£_
71,199
£
_65,807_
_£_
**481,842**
**£**
**_474,703_**
**_£_**
379,265
£
_386,559_
_£_
102,577
£
_88,144_
_£_
481,842
£
_474,703_
_£_
_30-Apr-20_|_386,559_
_£_
_22,337_
_£_
410,643
£
_408,896_
_£_
_7,730_
_£_
_121,166_
_£_
_128,895_
_£_
_(63,089)_
_£_
71,199
£
_65,807_
_£_
**481,842**
**£**
**_474,703_**
**_£_**
379,265
£
_386,559_
_£_
102,577
£
_88,144_
_£_
481,842
£
_474,703_
_£_
_30-Apr-20_|
|---|---|---|---|
||||**_474,703_**
**_£_**|
||||_386,559_
_£_
_88,144_
_£_|
||||_474,703_
_£_|
Approved on behalf of all of the trustees
## Signed on Orginal
D Richmond Trustee 23 June 2021
1
Alex House Apr21BSBALANCE SHEET
## **ALEXANDRA HOUSE**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **For 12 months ended 30 April 2021**
|**For 12 months ended**|**For 12 months ended**|**30 April 2021**|||
|---|---|---|---|---|
|**Income**
Notes
Unrestricted Funds
Donations
25,212
£
Charitable Activites
323,756
£
Other Activities
438
£
Investment Income
1,218
£
Total Income
2
350,624
£
**Expenditure**
Charitable Activities
345,231
£
Other Costs
5A
-
£
Total Expenditure
345,231
£
Net income (expenditure)
3
5,392
£
Gains (or losses) on Investments
9,041
£
Total Funds brought forward
88,144
£
Total Funds carried forward
**102,577**
**£**||Endowment Fund
-
£
-
£
-
£
-
£
-
£
-
£
7,294
£
7,294
£
(7,294)
£
-
£
386,559
£
**379,265**
**£**|Totals
25,212
£
323,756
£
438
£
1,218
£
350,624
£
345,231
£
7,294
£
352,525
£
(1,902)
£
9,041
£
474,703
£
**481,842**
**£**|_16 months to_
_30-Apr-20_
_Totals_
_5,483_
_£_
_470,467_
_£_
_233_
_£_
_3,105_
_£_|
||350,624
£
345,231
£
-
£|||_479,288_
_£_
_439,242_
_£_
_7,294_
_£_|
||345,231
£
5,392
£
9,041
£
88,144
£|||_446,536_
_£_
_32,752_
_£_
_(6,863)_
_£_
_448,814_
_£_|
||**102,577**
**£**|||_474,703_
_£_|
## **Notes to the Accounts**
## **Note 1 - Accounting policies**
The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice 2019 and the provisions of the Charities Act 2011. Significant policies adopted are:
## Incoming resources:
a. Donations are included in the Statement of Financial Activities (SOFA) when the fund becomes entitled to the donation or grant and it is reasonably certain that it will be received.
- b. Incoming resources from fund raising are reported gross in the SOFA
- c. Intangible income is not included in the accounts.
- d. The fund receives no unpaid volunteer help, other than work experience students. Staff members may occasionally work without pay when trialling new schemes.
Expenditure and Liabilities are recognised as soon as there is a legal or constructive obligation committing the fund to the expenditure.
Assets -Tangible assets are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or a reasonable value on receipt. The fund does not have a policy of revaluation. Depreciation is annual at 50% in the first year then 25% over the next two years. The building will be depreciated over the remainder of the lease.
## Permanent Endowment Fund
The permanent endowment fund represents the receipt of monies from the Nuffield Trust (£442,674) and specific donations from other sources.. This fund was established in 1999 and was for the singular purpose of relocating Alexandra House to purpose built premises. Depreciation has been charged on the property and it is to be written off over its remaining 52 years of its lease.
2
|**Note 2 - Income**
_Donations_
Grants
Furlough Grants
Isolating Grants
Apprentice Grant
_Charitable Activities_
Local Authority Funding
Additional Local Authority Funding
Parental Contributions
_Other Trading Activities_
Fundraising
Sundry Income
_Investment Income_
Dividends
Bank Interest
Total Income
**Note 3 - Expenditure**
_Charitable Activities_
Operating Costs
Wages & National Insurance
Pension Contributions
Agency Cover
Cleaning
Maintenance
Gas & Electricity
Rent
Rates
Water
Refuse
Food
Nursery resources
Uniform
First Aid Supplies
Miscellaneous Expenses
Insurance (incl Trustees)
Governance Costs
Independent Examination fees
Support Costs
Salaries & Wages
Support Staff Pensions
Staff Training
Staff Events & Team days
Computing
Telephone
Office Consumables
Advertising
Recruitment
Licences & Subscriptions
Ofsted Registration Fees
Professional Fees
Equipment/Furniture
Bank & Card Charges
_Other Costs_
Leasehold property
Total Expenditure|£
£
£
£|12 mths to|_4,483_
_£_
_-_
_£_
_-_
_£_
_1,000_
_£_
25,212
£
_5,483_
_£_
_355,967_
_£_
_13,120_
_£_
_101,380_
_£_
323,756
£
_470,467_
_£_
_118_
_£_
_115_
_£_
438
£
_233_
_£_
_2,973_
_£_
_132_
_£_
1,218
£
_3,105_
_£_
350,624
£
_479,288_
_£_
_287,342_
_£_
_9,900_
_£_
_1,893_
_£_
_9,643_
_£_
_9,194_
_£_
_2,854_
_£_
_350_
_£_
_6,273_
_£_
_1,989_
_£_
_2,899_
_£_
_12,283_
_£_
_2,098_
_£_
_531_
_£_
_-_
_£_
_634_
_£_
_6,081_
_£_
_615_
_£_
_63,239_
_£_
_1,115_
_£_
_750_
_£_
_1,277_
_£_
_4,995_
_£_
_2,237_
_£_
_3,643_
_£_
_58_
_£_
_366_
_£_
_1,396_
_£_
_50_
_£_
_1,961_
_£_
_2,574_
_£_
_1,005_
_£_
345,231
£
_439,242_
_£_
7,294
£
_7,294_
_£_
352,525
£
_446,536_
_£_
_16 mths to 30 Apr 20_
30 Apr 21|_4,483_
_£_
_-_
_£_
_-_
_£_
_1,000_
_£_
25,212
£
_5,483_
_£_
_355,967_
_£_
_13,120_
_£_
_101,380_
_£_
323,756
£
_470,467_
_£_
_118_
_£_
_115_
_£_
438
£
_233_
_£_
_2,973_
_£_
_132_
_£_
1,218
£
_3,105_
_£_
350,624
£
_479,288_
_£_
_287,342_
_£_
_9,900_
_£_
_1,893_
_£_
_9,643_
_£_
_9,194_
_£_
_2,854_
_£_
_350_
_£_
_6,273_
_£_
_1,989_
_£_
_2,899_
_£_
_12,283_
_£_
_2,098_
_£_
_531_
_£_
_-_
_£_
_634_
_£_
_6,081_
_£_
_615_
_£_
_63,239_
_£_
_1,115_
_£_
_750_
_£_
_1,277_
_£_
_4,995_
_£_
_2,237_
_£_
_3,643_
_£_
_58_
_£_
_366_
_£_
_1,396_
_£_
_50_
_£_
_1,961_
_£_
_2,574_
_£_
_1,005_
_£_
345,231
£
_439,242_
_£_
7,294
£
_7,294_
_£_
352,525
£
_446,536_
_£_
_16 mths to 30 Apr 20_
30 Apr 21|
|---|---|---|---|---|
|||6,300
15,448
2,464
1,000
275,068
15,999
32,689
75
363
1,169
49
228,654
9,293
299
3,923
10,821
3,583
350
-
1,060
1,651
6,351
3,474
889
51
309
4,221
625
49,718
769
1,298
953
2,673
2,148
3,332
-
145
182
2,140
3,119
2,881
318
|||
||£
£
£||||
||£
£||||
||£
£||||
||£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£||||
|||||_479,288_
_£_
_439,242_
_£_
_7,294_
_£_|
||||||
|||||_446,536_
_£_|
3
## **Note 5 - Tangible Fixed Assets - Leasehold Interests - Endowment Fund**
|Alexandra House - Crownhill
Depreciation
Note 1|386,289
£
(7,294)
£|
|---|---|
||378,995
£|
## **Note 5A - Investments**
|M & G Securities Charifund Income
Gain in market value|22,337
£
at 30 Apr 20
9,041
£
31,378
£
at 30 Apr 21|
|---|---|
## **Note 6 - Paid Employees**
a. The Charity has paid employees, average numbers were 22. All are employed directly on the charity's objectives. None was paid in excess of £60,000 in this year or last. b. Staff wage costs were £288,433 (Previous 16 month year £361,594) c. Employer's National Insurance Costs were £10469 (Previous 16 month year - £13358)
## **Note 7 - Trustee and Other Related Parties**
a No expenses or emoluments have been paid to the Trustees b. There were no amounts due to or from the Trustees
## **Note 8 - Debtors and Prepayments**
|Prepaid - Front Door
Outstanding Parental Fees
Dividends
HMRC Furlough Grant - Apr 21|751
£
254
£
236
£
410
£|
|---|---|
||1,651
£|
## **Note 9 - Creditors and Accruals**
|PCC Paid in Advance
HMRC - PAYE
Pensions
Peake GB (Nappies)
Clarity Copiers
Electricity
Gas
Focus Phones
Carpentry
Local Purchases
Best Accountants
PNIE|54,887
£
783
£
837
£
55
£
57
£
235
£
653
£
88
£
747
£
153
£
164
£
625
£|
|---|---|
||59,284
£|
4
## **Note 9A - Creditors (amounts due after one year)**
In 2010 the charity received a grant of £20,865 from Plymouth City Council towards the provision of offering facilties for baby care at the house. A substantial amount of building work was carried out at Alexandra House in order for these facilties to be offered. The grant was was being written off in equal instalments over the length of the lease. This policy has been reviewed and deferred income will no longer be shown. In essence the grant income was received in 2010 and spent in 2010. Baby care has been phased out.
## **Note 10 - Declarations**
- a. The Trustees have not changed the year end date nor the length of the fund's financial year.
- b. All the fund's operations are continuing operations and no operations were discontinued.
- c. The fund has no marketable intangible assets
- d. There were no interfund loans outstanding at the balance sheet date.
- e. None of the fund's functional assets have been revalued during the year and the fund does not have a policy of revaluation of these assets.
f. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet.
5
## PN INDEPENDENT Examinations
5 Nursery Road Havant Hants PO9 3BG
07801 064450
The Trustees Alexandra House 14 Jun 21
## **ALEXANDRA HOUSE - ACCOUNTS & INDEPENDENT EXAMINATION**
## **– 30 APR 21**
1. The examination of the fund for the year ended 30 Apr 21 has been completed satisfactorily and accounts prepared. A draft Trustees Annual Report (TAR) is also enclosed.
2. Once agreed by the trustees, PDF versions of the accounts and TAR can be provided by PNIE which can then be uploaded to the Charity Commission website at the same time as the annual return is completed.
3. A copy of the Alexandra House CIO accounts is also enclosed. Whilst the CIO has been registered, there has been no transfer of funds from the unincorporated charity into the CIO and therefore there are nil transactions in the accounts.
4. The accounts were well presented using a combination of spreadsheets and Xero accounting software. Any comparison with the previous year figures should be treated with care as that accounting year covered 16 months.
5. The investment continued to recover from the losses seen in Mar 19 and with a valuation of £31.4K exceeded the £29.2K seen in Dec 18. On the other hand, dividend income had fallen to £1.2K.
6. The bank account held £128.8K but this was high as the local authority grant for the summer term had arrived in the account. It was estimated that £54.8K of this grant was a prepayment for the weeks after 30 Apr.
7. There was a short closure at the start of the year caused by the Covid restrictions but this was followed by attendance of a third of children as their parents were key workers. Full attendance resumed
from Sep 20. Allowing for the long year in 19/20, local authority funding was broadly the same. However, after making the same adjustments for the long previous year, parental contributions fell by more than half to £32.6K. The fund was supported by various grants totalling £25K.
8. After allowing for the long year, this year’s wages costs had risen but effectively just by the increase in the minimum wage. Some other costs had been significantly reduced e.g. cleaning, food, refuse and insurance. In contrast maintenance and nursery resource costs had increased. Summary
9. The value of the fund had increased by £7.1K to £481.8K, although the bulk of this was represented by the value of the property at £379.3K. The unrestricted funds were worth £102.6K.
10. The movements in the fund can be summarised as follows:
- Operating gain - £5.4K
- Unrealised gain in the value of the investment - £9K.
- Offset by write down of the value of the property - £7.3K.
P A Nicholls PN Independent Examinations