Chilsworthy Willage Hall
Report of the Trustees for the year ended 31 August 2025
Charity's Name, Registration Number and Address:
CHILSWORTHY VILLAGE HALL
The Willows. Chilsworthy. Holsworthy, Devon EX22 7BB
Registered Charity Number 202740
Registered by the Charity Commission for England and Wales on 03 May 1962
Trustees for the year ended 31 August 2025:
Sarah May, Chair
Steve Ivey, Vice Chair
Andrew Stevens. Treasurer
Margaret Webb. Secretary
Julia Foster, Bookings
Rachael Boothman
Debbie Candlish
Marlene Heard
Sue Jane
Dedan Marshall
Karren Shadrick
Matthew Wintrip
Structure and Management
Chilsworthy Village Hall is an Unincorporated Charity registered with the Charity
Commission for England and Wales. The main sources of income are from proceeds
from the hi of the Hall. To fill shortfalls in these sources of income, to ensure that
regular and other costs can be met, there are periodic fund-raising events in aid of hall
funds.
The Charity is govemed by a document known as Yhe Scheme", which sets out the
rules that detemiine how the Charity is run and managed. A copy of this document is
held by the Charity's Secretary. Yhe Scheme" is approved. by the Charity
Commission which oversees all Charities operating in England and Wales. The Area
of Benefit is defined as Ihe village of Chilsworthy and the surrounding
neighbourhood..
The Object of the Charity is: °the provision arKI maintenance of a village hall for
use by the inhabitants of the area of benefit without distinction of polttics,
religious or other opinions. induding use for:
'Anln
ed Charty is a legal awthat is addrtijndty reger at H(yJse. typKalty as a
Company Lirniled by Guarantee.
ChiL8WOrthy Village Hall Repjtofts Tru5t£e5 yweDd&J 31 W2025
(a)
(b)
meetings. lectures and dasses, and
other forms recreation and leisure-time
occupation,
With the object of improving the conditions of life for the inhabitants".
The Charity is administered by the Committee of Management (the Village Hall
Committee) who are the Trustees of the Charity and responsible for the Charity's
assets. The Powers of the Committee are set out in the Scheme. These powers,
at all times, must be exercised jointly by members in furtherance of the Charity's
Objects. The powers are consistent with the management and maintenance of
property and include the power to employ paid staff. The Committee has the
power to raise funds but this specifically excludes the undertaking of any
permanent trading activity.
There is an important clause relating to the personal interests (in respect of the
Charity and its affairs) of Management Committee Members. Without prior
permission of the Charity Commissioners, Committee Members may not:
be in receipt of benefit in money or in kind.
have a financial interest in the supply of gcKJds or ServiS.
or an interest in any property of the chartty (except in their capacity as a
trustee of the charity).
The officers of the Charity are the Chainnan, Secretary and Treasurer. The
Chairman is appointed at the first meeting following the Annual General Meeting
(AGM). AGMS are held in October at which time new people can put themselves
forward to be elected to join the Committee. The Treasurer and Secretary are
appointed by the committee. The offices may be held by members (who are not
permitted to receive reward and may be dismissed at any time) although the
Scheme also includes provision for the appointment of other suitable persons.
who may be employed.
The Scheme also defines the composition and size of the Committee of
Management and sets out the provisions for the election or appointment of
members. The Committee should comprise no more than 12 elected members.
of whom no more than 2 may be co-opted. plus 1 appointed member from
Chilsworthy Methodist Church.
Village Hall Facilities
The Premises are in the residential street known as The Willows and comprises the
Village Hall and adjacent Car Park. The Hall also has use of the grassed area to the
south side of the building. All events and functions must comply with the terms of the
Premises LinCe and the conditions of Charity Scheme.
Main Hall - Vanstone Hall: Available for sports activities, privale fvnctions and
other events (induding fundraising). The Hall is approx. 18m x 9.6m (58,6" x
31.2") and can accommodate up to 150 people.
Chil$worthy WIIW Hall Reportoftt* TntstÉes y8arentsJ 31 AJust2025
Kitchen: There is a well-equipped kitchen, improving aCsS for caterers and
other users. RentlY a new. more reliable double electric oven was installed
to replace the previous gas oven. Part of this area is taken up by the bar cool
room.
Meeting Room - Cornish Room.. Used for meetings, including Parish Council
Meetings. and also serves as a polling station when national and local elections
are held. The room is approx. 14.5m x 3.6m (47.1" x 11.7").
Post Office: The Village Hall is also the location of the Post Office which opens
Monday to Friday mornings from 9:30 - 11.30, excluding public holidays. The
Post Office operates independently, although rent is paid to the Village Hall for
the use of the premises. It has its own alarm system and that part of the
premises occupied by the Post Office is the responsibility of the sub-
Postmaster. EXpt during opening hours. access is permitted to Post Offi
authorised key holders only.
Charlotte's Bar: This area within the hall has been set aside for use by
members of the Social Club. which meets Thursday- Saturday evenings from
8pm to 11 pm (midnight Friday and Saturday). There is a hatch which provides
an opening for the bar into the main hall and this seNes as the bar counter for
hall users who have requested the provision of bar facilities. The Bar is run by
a separate. limited company. Chilsworthy Leisure Limited.
Additional Meèting Room
Millard Room This roorn is an extension to
Charlotte's Bar which was opened in 2021. It is hired out as an altemative to
the Comish Room as a meeting room only when the Social Club is not open.
Several groups regularly hire this room, such as the local NHS PCN (Prtmary
Care Network). darts league & a whist drive dub.
Activities and Objectives for the year
The main objective is to maintain the fabric of the Hall, intemally and extemally. in
good condition and to provide a location for the inhabitants of the Icral community to
use for recreation, leisure-time activities, meetings. lectures and classes with the
object of improving the condttions of life forthe inhabwtants of Chilsworthy.
This provision is financed through income from the hire of the Hall and other fund-
raising activities.
Chilsworthy Vil* Hall Reportoffl* Tre$ yearwthj 31 W2025
Achievements and Performance
In addition to income from the letting of the room for the Post Offi. and donations
from the Social Club (run by Chilsworthy Leisure Limited). there were several bookings
during the year ending 31 August 2025 that raised rental income for the upkeep of the
Hall and
rovided benefit and activities for the local communi
Regular weekly dub bookings for.
badminton
yoga
dan classes (combat. bokwa. pump & globeatz)
fitness classes
toddler group
o short mat bowls
pickleball
o archery
o chairobics
ballet
table tennis
o whist
Fund-raising events. such as quiz nights, skittles evening. Christmas and
Easter bingo
One-off celebration events. such as birthday, anniversary and family parties,
children's parties. christening parbes, baby showers and funeral wakes.
One-off hires such as live music events. crochet workshop, company training
events, polling station. model flying club event and MP surgery.
The Hall was used as a polling station for the local electÈon in May 2025.
The Hall is used free of charge by local communtty-run groups for:
Coffee momings.
A Children's Christmas Party. organised by I(1 villagers for local children.
was held in the Hall in Dember 2024.
The Hall, bar area and outside grassed area were used for the Village Fete in
May 2025.
A financial review for the year ended 31 August 2025
Detailed. audited, accounts have been uploaded as a sepapte doGument
Assets (induding fixtures and fith'ngs. bank account) £318.588
Receipts
£ 25.237
Payments
(£ 19.450)
Net Assets
£324.285
Signed-
Steve Ivey, Wice Chair
Date: l£.¢ 26
Chlswffjvillage Rep<¥¢olthe T¥u51ee5 yearendBd 31 Awt 2025
**CHILSWORTHY VILLAGE HALL FINANCIAL STATEMENT YEAR ENDED 31 AUGUST 2025**
CHILSWORTHY VILLAGE HALL APPROVAL NOTE
FOR THE YEAR ENDED 31 AUGUST 2025
I have prepared the accounts from the accounting records, information and explanations provided.
My work has been undertaken to enable me to prepare the accounts on your behalf and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the client, for my work or for this report.
You have approved and acknowledged your responsibility for these accounts.
I have not been instructed to complete an audit of the accounts. For this reason, I have not verified the accuracy or completeness of the accounting records, information or explanations you have provided. Therefore, I do not express any opinion on the accounts.
Mr Gareth Pollard
Date
14/10/25
CHILSWORTHY VILLAGE HALL APPROVAL NOTE
FOR THE YEAR ENDED 31 AUGUST 2025
I approve the accounts and we confirm that I have made available all the information and explanations necessary for the production of these accounts and that, to the best of my knowledge and belief, all income due to the business has been shown in the accounting records.
I confirm that the accounts will not be released to any other party without the prior consent of Gareth Pollard Accountancy Services.
I understand that you will accept no liability to any third party using these accounts without your express permission.
Mr Andrew Stevens
13 Oct 2025
Date
CHILSWORTHY VILLAGE HALL APPROVAL NOTE FOR THE YEAR ENDED 31 AUGUST 2025
||||**2025**||**2024**|
|---|---|---|---|---|---|
||**Note**|**£**|**£**|**£**|**£**|
|Receipts|1||25,237||20,737|
|Less: Payments|2||(19,540)||(31,368)|
|**(Deficit) / Surplus for the year**|||**5,697**||**(10,631)**|
|**Assets brought forward**||||||
|Fixtures & fittings||34,661||34,661||
|Village hall at cost||211,186||211,186||
|Extension||64,476||64,476||
|Bank current account||2,721||16,691||
|Bank deposit account||-||4||
|Bank no.2 account||6,000||6,275||
|Cash in hand||651||942||
|Debtors: donations||3,750||-||
|Debtors: hall hire||698||479||
|Creditors||(390)||(330)||
|Deposits held||(165)||(165)||
|Loan||(5,000)||(5,000)||
||||318,588||329,219|
|**Net assets**|||**324,285**||**318,588**|
|**Represented by:**||||||
|**Fixed assets**|3|||||
|Fixtures & fittings||34,661||34,661||
|Village hall at cost||211,186||211,186||
|Extension||64,476||64,476||
||||310,323||310,323|
|**Add: Current assets**||||||
|Bank current account||2,862||2,721||
|Bank deposit account||-||-||
|Bank no.2 account||7,000||6,000||
|Cash in hand||200||651||
|Debtors: hall hire||895||698||
|Debtors: donations||3,500||3,750||
||||14,457||13,820|
|**Less: Current liabilities**||||||
|Creditors||(330)||(390)||
|Deposits held||(165)||(165)||
|Loan||-||(5,000)||
||||(495)||(5,555)|
|**Net assets**|||**324,285**||**318,588**|
CHILSWORTHY VILLAGE HALL APPROVAL NOTE
FOR THE YEAR ENDED 31 AUGUST 2024
|**2025**
**£**
**£**
**£**
**£**
**Note 1: Receipts**
Donations
11,865
Fund raising events
4,206
3,696
Event expenses
(2,341)
(1,235)
1,865
Rent & hall hire
11,507
**Total receipts**
**25,237**
**Note 2: Payments**
**Premises costs**
Insurance
1,030
1,007
Light & heat
6,083
6,121
Rates
1,272
683
Washroom services & cleaning
2,184
1,759
Water rates
1,171
499
11,740
**General administration**
Licences
429
180
Performing rights society
-
718
Advertising
-
120
Telephone & broadband
779
673
1,208
Accountancy
330
Donations
-
Security
407
Bank Charges
166
**General**
Repairs & renewals
5,394
17,924
Fire alarm & extinguisher servicing
295
-
5,689
**Total payments**
**19,540**
**Note 3: Fixed assets**
**NBV b/f**
**Additions**
**Disposal**
**NBV c/f**
**£**
**£**
**£**
**£**
Fixtures & fittings
34,661
-
-
34,661
Village hall at cost
211,186
-
-
211,186
Extension
64,476
-
-
64,476
310,323
-
-
310,323|**2024**
**£**
**£**
8,315
2,461
9,961|**2024**
**£**
**£**
8,315
2,461
9,961|
|---|---|---|
||
2,461
9,961||
|||**20,737**|
||||
||10,069
||
||1,691
390
535
674
85
||
||17,924||
|||
**31,368**|
||||
**CHILSWORTHY VILLAGE HALL FINANCIAL STATEMENT YEAR ENDED 31 AUGUST 2025**
CHILSWORTHY VILLAGE HALL APPROVAL NOTE
FOR THE YEAR ENDED 31 AUGUST 2025
I have prepared the accounts from the accounting records, information and explanations provided.
My work has been undertaken to enable me to prepare the accounts on your behalf and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the client, for my work or for this report.
You have approved and acknowledged your responsibility for these accounts.
I have not been instructed to complete an audit of the accounts. For this reason, I have not verified the accuracy or completeness of the accounting records, information or explanations you have provided. Therefore, I do not express any opinion on the accounts.
Mr Gareth Pollard
Date
14/10/25
CHILSWORTHY VILLAGE HALL APPROVAL NOTE
FOR THE YEAR ENDED 31 AUGUST 2025
I approve the accounts and we confirm that I have made available all the information and explanations necessary for the production of these accounts and that, to the best of my knowledge and belief, all income due to the business has been shown in the accounting records.
I confirm that the accounts will not be released to any other party without the prior consent of Gareth Pollard Accountancy Services.
I understand that you will accept no liability to any third party using these accounts without your express permission.
Mr Andrew Stevens
13 Oct 2025
Date
CHILSWORTHY VILLAGE HALL APPROVAL NOTE FOR THE YEAR ENDED 31 AUGUST 2025
||||**2025**||**2024**|
|---|---|---|---|---|---|
||**Note**|**£**|**£**|**£**|**£**|
|Receipts|1||25,237||20,737|
|Less: Payments|2||(19,540)||(31,368)|
|**(Deficit) / Surplus for the year**|||**5,697**||**(10,631)**|
|**Assets brought forward**||||||
|Fixtures & fittings||34,661||34,661||
|Village hall at cost||211,186||211,186||
|Extension||64,476||64,476||
|Bank current account||2,721||16,691||
|Bank deposit account||-||4||
|Bank no.2 account||6,000||6,275||
|Cash in hand||651||942||
|Debtors: donations||3,750||-||
|Debtors: hall hire||698||479||
|Creditors||(390)||(330)||
|Deposits held||(165)||(165)||
|Loan||(5,000)||(5,000)||
||||318,588||329,219|
|**Net assets**|||**324,285**||**318,588**|
|**Represented by:**||||||
|**Fixed assets**|3|||||
|Fixtures & fittings||34,661||34,661||
|Village hall at cost||211,186||211,186||
|Extension||64,476||64,476||
||||310,323||310,323|
|**Add: Current assets**||||||
|Bank current account||2,862||2,721||
|Bank deposit account||-||-||
|Bank no.2 account||7,000||6,000||
|Cash in hand||200||651||
|Debtors: hall hire||895||698||
|Debtors: donations||3,500||3,750||
||||14,457||13,820|
|**Less: Current liabilities**||||||
|Creditors||(330)||(390)||
|Deposits held||(165)||(165)||
|Loan||-||(5,000)||
||||(495)||(5,555)|
|**Net assets**|||**324,285**||**318,588**|
CHILSWORTHY VILLAGE HALL APPROVAL NOTE
FOR THE YEAR ENDED 31 AUGUST 2024
|**2025**
**£**
**£**
**£**
**£**
**Note 1: Receipts**
Donations
11,865
Fund raising events
4,206
3,696
Event expenses
(2,341)
(1,235)
1,865
Rent & hall hire
11,507
**Total receipts**
**25,237**
**Note 2: Payments**
**Premises costs**
Insurance
1,030
1,007
Light & heat
6,083
6,121
Rates
1,272
683
Washroom services & cleaning
2,184
1,759
Water rates
1,171
499
11,740
**General administration**
Licences
429
180
Performing rights society
-
718
Advertising
-
120
Telephone & broadband
779
673
1,208
Accountancy
330
Donations
-
Security
407
Bank Charges
166
**General**
Repairs & renewals
5,394
17,924
Fire alarm & extinguisher servicing
295
-
5,689
**Total payments**
**19,540**
**Note 3: Fixed assets**
**NBV b/f**
**Additions**
**Disposal**
**NBV c/f**
**£**
**£**
**£**
**£**
Fixtures & fittings
34,661
-
-
34,661
Village hall at cost
211,186
-
-
211,186
Extension
64,476
-
-
64,476
310,323
-
-
310,323|**2024**
**£**
**£**
8,315
2,461
9,961|**2024**
**£**
**£**
8,315
2,461
9,961|
|---|---|---|
||
2,461
9,961||
|||**20,737**|
||||
||10,069
||
||1,691
390
535
674
85
||
||17,924||
|||
**31,368**|
||||