AGE CONCERN EASTLEIGH R•gl$tsred Charity Number '. 202718 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 AGE CONCERN EASTLEIGH TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 LEGAL AND ADMINISTRATIVE INFORMATION Reglstered Charlty Number: ZOZ718 Trustees P Curt15 W Irish D Kandiah (deceased 26 May 2024) M Tellwri8ht M Tennent Ofllcers U Nlcol J Roberts-jones Prlnclpal Offl¢e: 10 Romsey Road Eastlei8h Hampshire S050 9AL Accountants: Knl8ht Goodhead Llmlted 7 Bournemouth Road Chandler's Ford Ea5tlel8h Hampshire S053 3DA Banker5: Natwest 8ank PIC 34 Southampton Road Eastleigh Hampshire S050 9XN AGE CONCERN EASTLEIGH TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 {continued) The trustees present their report and unaudited accounts for the year ended 31 March 2024. Age Concern, Eastleigh is 8overned by the constitution adopted in 1956, amended throughout the years, with the latest amendment dated 28 October 1998. It was established as a charity on 21 January 1962. with the purpose of promoting the welfare of the aged in any manner which now 15, or hereafter, maybe deemed by law to be charitable within the North. South and East wards, and West ward South of Lelgh Road and East of Bournemouth Road. REVIEW OF THE YEAR Sadly our former Chair. Devan pa55ed away in May. Our deepest sympathies go to hls family. He will be greatly mi55ed, and the Trustees will do all they can to continue hi5 le8acy at Age Concern Eastlelgh. In Devan's honour the hall will be named the Oevan Kandiah Hall and a plaque will be presented to his family at the AGM. Our misslon statement is a well-rehearsed document. We are mindful to achieve a financial balance each year to ensure a stable existence for many year5 to come. The last year has been spent beddlng Into our new premises, which ha5 been a mainly positive experSence but with some exception5. The air conditionin8 in the kltchen had control problems which meant that cold air was belng supplied, thls used slgnificant amounts of electricity, the cost of which we have had to cover. The problem ha5 now been 501ved but E8C were slow to respond and this matter remalns outstanding. The gas supply to the kitchen remained unconnected until October 2023, again E8C had been slow to respond. EBC have not yet Issued us wlth the lease of the building, thls Issue remains outStandln& and we will be taklng this up wlth them in a joint approach with One Communitv. There are a range of activities taking place In the hall every day except Friday. They continue to prove popular but can only continue if sufficlent member5 are able to take part. Unfortunately, the Table Tennis club has recently and reluctantly decided to close following a fall in the number of participants. Efforts were made durlng the year to reinstate the Lunch Club. However the problems wlth the kitchen and lack of volunteers made thi5 impossible. Efforts will continue in the coming year to try and reintroduce this valuable service. We were unable to organise an outing this year. Some suggestions had been made for a visit but none were considered suitable. The main criteria are.. the outin8 needs to be confined to an afternoon: it should include afternoon tea,. sufficient volunteers are available to organise and lead, and, the 5ubsldy provlded by ACE must sit comfortably within our re50urcÈs. Activities only happen as a result of the hard work and dedication of the activity leaders and the Trustees express their thanks to all of them. Advice and Guidance on a variety of matters continues to play an important role in the services offered by ACE. The Trustees would like to record thelr thanks to our volunteers Jackie and Maggie for all their efforts in Advice and Guidance as well as for their contribution to the running of the office. Our secretary Ursula has continued to provide a sterlin8 service to the Trustees and to the management of the office in general. Jean stepped in to help out with financial control but has also been able provide us Wlth significant advice on how to take the Charity forward. Our thanks to lean and Ur5uIa. AGE CONCERN EASTLEIGH TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 (continued) ACHIEVEMENTS The officers belleve that the objects of the Organisation have been fulfilled. The organisation made a surplus In the year of £17712023.. deflclt of £4,611). The unrestricted fund balance at 31 March 2024 were £85,97012023'. £81.2181 and restricted funds were £nil12023'. £4.5751. Bank balances increased by £1,572 in the year to £31,46812023: £29,896). THE FUTURE Following guldance from the Charities Commlsslon it was agreed in December 2023 at an Extraordinary General Meeting of members to change the status of Age Concern Eastleigh Town, an unincorporated organ15ation, to a Charltable Incorporated Organi5ation ICIOI. In order to emphasise the change. the name of the charlty was changed to Age Concern Eastlelgh IACEI. Thls change took place on l Aprll 2024 and all assets of Age Concern Eastleigh Town other than the lease of our premlses. have been transferred to ACE. We are takin8 Steps to recruit more volunteers SO that the offlce may remaln open for longer than we are able to at present. By order of the board W Irlsh. Trust•e 23July 2024 INDEPENDEMf EXAMINER'S REPORT TO THE MEMBER5 OF AGE CONCERN EASTLEIGH I report to the trustees on the accounts for the year ended 31 March 2024 set out on pages 4 to 11. RESPONSIBILITIES AND BASIS OF REPORT As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requlrements of the Charities Act 20111.the ACYI. I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 2011 Act and In carrying out my examination I have followed all the applicable Dlrectlons given by the Charitv Commission under section 14515llbl of the 2011 Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my exam5natlon. I confirm that no material matters have come to my attention In connection with the examination giving me cause to belleve that in any materlal respect: 11 accountln8 records were not kept In respect of the charity as required by section 130 of the Act., or 2) the accounts do not accord with those records. or 31 the accounts do not comply wlth the appllcable requlrements concernlng the form and content of accounts set out In the Charities (Accounts and Reports) Re8ulations 2008 other than any requirement that the accounts 8ive a 'true and falr vlew, which is not a matter consldered a5 part of an independent examinatlon. I have no concerns and have come across no other matters in connectlon with the examlnation to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J E HARRIS FCCA Knight Goodhead Limited 7 8ournemouth Road Chandler's Ford Eastleigh Hampshire S053 3DA 23 July 2024 AGE CONCERN EASTLEIGH STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 Ilncluding Income and Expenditure Account) Restrkted Unrestricted funds funds Totsl 2024 Total 2023 Notes INCOME Donations and le8acies Trading actlvltles Rent 838 838 8,349 19.360 8,987 19,360 8.987 8.735 12,Q)6 53 Charltable activitles Investment incorne TOTAL INCOME 29,185 29,185 29,143 EXPENDITURE Charitable activities 3,250 25,758 29.008 33,754 TOTAL EXPENDITURE 3,250 25,758 29,008 33,754 NEf {EXPENDITURE)IINCOME BEFORE TRANSFERS 13.2501 3,427 177 14,6111 TRANSFERS BETWEEN FUNDS {1.3251 1,325 NET INCOMEIIEXPENDITURE) FOR YEAR 14,5751 4,752 177 14,6111 FUNDS BALANCE AT I APRIL 2023 4.575 81,218 85,793 90.404 FUND BALANCE AT 31 MARCH 2024 85,970 85,970 85,793 The Ststement of Financial Activitie5 includes all gains and losses recognised in the year. All income and expenditure derive from contlnuing activities. AGE CONCERN EASTLEIGH PRIOR YEAR STATEMENT OF FINANCIAL ACTIVITIES Ilncluding Income and Expenditure Account) R•strlrted Unrestrlcted fund5 funds T¢)tsl 2023 INCOME Donations and legacles Trading activities Rent Charitable activltles Investment income 8,349 8,349 8,735 11,731 53 8.735 12,006 53 275 TOTAL INCOME 275 28,868 29,143 EXPENDITURE Charltable actlvities 3,010 30,744 33.754 TOTAL EXPENDITURE 3,010 30.744 33,754 NET EXPENDITURE FOR YEAR 12,7351 11,8761 14,6111 FUNDS BALANCE AT I APRIL 2022 7,310 83,094 90.404 FUND BALANCE AT 31 MARCH 2023 4,575 81,218 85,793 The Statement of Financial Activitles includes all 8ains and losses recognised in the year. All Income and expenditure derive from continuing activities. AGE CONCERN EASTLEIGH BALANCE SHEEf AT 31 MARCH 2024 Notes 2024 2023 FIXED ASSETS Tangible fixed assets 10,449 13,321 CURRENT ASSErs Debtors Cash at bank and in hand 45,741 31.468 77,209 45,784 29.896 75,680 CREDITORS: amounts lallin due within one year 1,6881 13,2081 75.521 72,472 NET ASSETS 85,970 85,793 FUNDS Restricted funds De5i8nated funds General funds 4,575 10,000 71,218 io io io,cM)o 75.970 TOTAL FUNDS 85,970 85,793 Approved by the board of trustees on 23 July 2024 and signed on its behalf bv M Tellwrlght Trustee AGE CONCERN EASTLEIGH NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES al Accounting conventlon The financial statements have been prepared in accordance with Accountlng and Reporting by Charities: Statement of Recommended Practice applicable to charitles preparing their accounts in accordance with the Financial Reporting Standard applicable In the UK and Republic of Ireland IFRS 1021 (Charitie5 SORP IFRS 1021}, and the Financlal Reporting Standard applicable In the UK and Republic of Ireland IFRS 1021. Age Concern Ea5tleigh meets the defSnltlon of the public benefit entity under FRS 102. Assets and liabilities are initlally recognised at historical cost or transactlon value unle55 Otherwise stated In the relevant accounting poliry note. The accounts have been prepared on the going concern ba515. There are no material uncertaintie5 about the charlty's ability to continue. bl Income All Income Is Included In the Statement of Financial ActlvltSes when the charlty is entitled to the Income and the amount can be quantified wlth reasonable accuracy. The following speclflc pollcies are applied to particular categories of income. Trading income accounted for when earned. Income from charitable activities is accounted for when earned and Snclude5 income from soclal clubs. cl Expenditure Expenditure is recognlsed on an accrual basis as a liabllity is incurred. It Includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.. Fundralsing costs are the costs whlch are assoclated wlth generating Incomin8 resources from all sources other than from undertaking charitable actlvate5. Charitable activities comprises those costs incurred by the charity in the delivery of its activities and servlces for its beneficiaries. dl Fund accounting Funds held by the charlty are either: Unrestricted general funds Funds which can be used in accordance with the charitable objects at the discretion of the trustees. Restrlcted funds Funds that can only be used for particular restricted purposes within the objects of the charity. Restriction5 arise when specified by the donor or when funds are raised for particular restricted purpose. AGE CONCERN EASTLEIGH NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued) ACCOUNTING POLICIES (continued) el Fixed assets Fixed assets are stated in the balance sheet at cost less depreciation. Assets are only capitalised when purchase cost is equal to or 8reater than £200. Depreclatlon is provided so as to wrlte off the cost of the fixed assets, less their residual value, over the estimated useful lives of the assets, except freehold and leasehold property, at the followin8 rates.. Fixtures & fittin8S Computer equipment 20% Reducing balance 33% Straight line LEGAL STATUS The charity 15 unincorporated and was re815tered on 21 January 1962 wlth the Charity Commission In England and Wales. The registered number IS 202718. The charlty Is a public beneflt entlty. The registered offlce of the charlty is Age Concern Eastleigh, We55ex House. Eastlelgh Busine55 Centre. Upper Market Street. Eastlelgh, Hampshlre, 5050 9FO. CHARITABLE AcfiviTIES INCOME Restrlct funds Unr•sfrlctod rotal 1024 Total lund5 2023 Hall let Kurlln8 income Choir Group income Table Tennis income Computer club Outin8s income Other Income 3.546 2,412 2,052 573 3,546 2,412 2,052 573 4,896 1,212 275 728 25 307 4,563 404 8,987 8,987 12,006 STAFF COSTS 2024 2023 Wages and salaries Social security costs 7,557 58 7,615 11,434 91 11,525 During the year the average number of employees was 312023= 31. AGE CONCERN EASTLEIGH NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued) CHARITABLE ACTIVITIES Restrlcted Unrestrlded funds Totsl Total funds 2024 2023 Printing, postage & stationery Telephone and utilities Wages (see note 4) Repairs, maintenance & equipment Removal costs General outing costs & expenses Donatlons paid out Depreciation - Flxtures & flttin85 Meeting expenses Legal and professional fees Accountancy & independent examlnation Sundry costs 310 10,404 6.173 3,917 310 11,510 7,673 3,917 1,828 2,095 11.525 5,315 1,586 2,192 2,790 3,664 1,567 1.106 1.500 425 596 1,021 3,091 308 224 720 15 3,091 308 224 720 234 940 252 219 3,250 25,758 29,008 33,754 Included within accountancy and examinations fees above are amounts due to the independent exarnlner5 in relation to independent examination of £72012023: £9401. TANGIBLE ASSETS FIx￿r¢S & fittlnis Cost At beginnlng of year Additions At end ofyear 35,127 219 35,346 De reciatlon At beglnning of year Charge for year At end ofyear 21,806 3,091 24,897 Net book value At end of year At beginnln8 of year 10,449 13,321 io AGE CONCERN EASTLEIGH NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Icontinued) DEBTORS 2024 2023 Other debtors Prepayments and accrued Income 45.431 310 45,741 45.474 310 45,784 Included wlthln other debtor5 is £nll12023: nil) due in more than one year. Included within other debtors Ss £45,431 relating to the redevelopment of the Romsey Road property. In October 2019, Age Concern Ea5tleigh entered into an a8reement whereby the freehold w35 passed to Eastleigh Borough Councll for redevelopment. New purpose built premises on the same site wlll be passed back to Age Concern Ea5tlelgh on a 999 year lease with a peppercorn rent once the development has been completed. The charity has moved into the redeveloped building but are waltln8 on the formalities of the lease to be flnallsed. The debtor repre5ent5 Age Concern Eastleigh's contractual rlght to recelve the Interest in the property once redeveloped. The long leasehold will be valued on completbon but Age Concern Eastlelgh has received indicative valuations well Sn excess of £45,431 which was the carrylng value of the former freehold Interest. CREDITORS: amounts f•lllng due wlthln one year 2024 2023 PAYE Other credltors Accruals 740 229 719 1,688 141 3,067 3,208 REsfRicfED FUND5 At be8lnnln8 of year At •nd Incom• Exptndlture Tran$ler5 Of￿ar Singers Piano fund Vivid Call and Create 1,325 2.931 319 4,575 11,3251 12,9311 13 191 3,250 11,3251 The Singer5 Piano Fund was for the purchase of a new electric organ for the choir. Vivid 15 a joint project with Vivid Homes on supporting the older person during the lockdown. Call and Create is 3 joint project with The Point Eastleigh, to support and prevent loneliness for the older per50n. li AGE CONCERN EASTLEIGH NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued) 10 UNRESTRicfED FUNDS At be8lnnln8 of year At end Income Exptnditsre Tr•nsfers of year Designatedfunds BeFriending 10,000 10,000 General funds 71,218 81,218 29,185 29,185 125,7581 125,7581 1,325 1,325 75,970 85,970 BeFriendin8 15 a Scheme to support the older person wlth tasks such as shopplng etc. 11 ANALYSIS OF NEf ASSEfs BETWEEN FUNDS Ae5trfcted funds UTrre8trlct*d lunds 2024 T¢x•I Fixed assets Current assets Current IlabSlltles 10,449 10,449 77,209 77,209 11,6881 11,6881 85,970 85,970 12 COMPARATIVE ANALYSIS OF NET ASSETS BETWEEN FUNDS Reslrtrted funds Unrestrlrted 2023 fundi Total Fixed assets Current assets Current liabilities 13,321 13,321 71,105 75,680 13,2081 13,208 83,094 90,404 4,575 4,575 13 GIFTS IN KIND Durln8 the year Eastleigh 8orou8h Council gifted the charity £19,464 in lieu of rent12023.' £38.9281. Thls is not shown within income or expenditure. 14 RELATED PARTY TRANSACTIONS Neither the trustees nor any person5 connected wlth them have received any rernuneration. During the year D Kandiah was relmbursed for travel expenses and costs Incurred on behalf of the charity amountlng to £25912023: £31)01. During the year other officers of the charity were reimbursed E2012023.' £nlll for travel expenses and costs incurred on behalf of the charity. 12