Combeinteignhead Village Hall
Trustees Report and Financial Statements For the Year Ended
31 March 2024
Charity Number 202712
Shaldon Road Combeinteignhead Devon TQ12 4RG
Combeinteignhead Village Hall
Contents of the Financial statements For The Year To 31 March 2024
| Page | |
|---|---|
| Organisation Information | 1 |
| Trustees Report | 2 |
| Certified Accountants Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 |
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Combeinteignhead Village Hall
Organisation Information For The Year To 31 March 2024
Chair V Harrison Deputy Chair M Jones Secretary I Harrison Treasurer J Ellis Trustees D Candy I Haugh A Johnstone Address and office Village Hall Shaldon Road Combeinteignhead Devon TQ12 4RR Charity registration number 202712
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Combeinteignhead Village Hall For The Year To 31 March 2024 Trustees Report
The Trustees present their annual report together with the financial statements of the Village Hall for the year ended 31 March 2024.
Structure, Management and Governance
Combeinteignhead Village Hall Trust is an unincorporated association which was formed in 1926 when the hall was donated to the parish. It was registered as a charity in 1962, number 202712, and is governed by a scheme sealed in 1979.
The Trust is managed by the Trustees who meet 10 times a year.
The financial statements have been prepared on an accruals basis and comply with current statutory requirements, the governing document and Accounting and Reporting by Charities: Statement of Recommended Practice.
Objectives
The Village Hall Trust was estabished for the provision and maintenance of a village hall for the use of the Parish of Haccombe-with-Combe including use for meetings, lectures and classes and other forms of recreation and leisure occupations with the object of improving the conditions of life for the inhabitants of the Parish.
Financial Review
The Trust had an unrestricted surplus for the year of £401 and a restricted surplus of £3,640. For the previous year to 31 March 2023 there was an unrestricted deficit of £2,342 and a restricted surplus of £237.
At the end of the financial year, 31 March 2024, there were total unrestricted reserves of £10,464, of which £5,000 were designated to cover contingencies, and a restricted fund of £19,997 which has been raised towards a new roof.
Aim and Activities
The aim of the Trust is to be the hub of activity in the village. It achieves this by hosting the Parish Council and organising dances, concerts, films, fairs, dinners and breakfasts as well as hosting dog training classes, keep fit classes, private parties and the FLICS Film Society jointly with a neighbouring parish.
During the year 1st April 2023 to 31 March 2024 the following activities took place:
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|---|---|
|Estuary band|Joanna Eden|
|Coombe' Ceilidh|Artisan Market|
|Tudor Evening|Coombe Disco|
|Follow the Fleet|
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Coombe Breakfasts were held on the first Saturday of each month except January. The FLICs club was held on the first Friday of each summer month.
The roof of the hall is now almost 100 years old and needs to be replaced. Fundraising continued
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Combeinteignhead Village Hall For The Year To 31 March 2024 Trustees Report
continued
in the year comprised donations from individuals, raffles and the surplus on specific events.
The contribution of volunteers to these activities cannot be underestimated as without continued them they could not be undertaken.
The Charity Commission's guidance on public benefit was borne in mind by the trustees when planning activities.
``
Trustees
The following served as trustees throughout the year, except where indicated:
Denise Candy - co-opted 12 February 2024 Ian Haugh John Ellis - Treasurer Andra Johnstone Ian Harrison - Secretary Martin Jones - Deputy Chair Valerie Harrison - Chair and Booking Secretary
This report was approved by the Village Hall trustees on 10th June 2024 and signed on their behalf by:
Val Harrison Chair
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Combeinteignhead Village Hall
Independent Examiner's Report to the Trustees For The Year To 31 March 2024
Responsibilities and basis of report
I report to the Trustees on my examination of the accounts of the above charity ( “ the Trust ” ) for the year ended 31 March 2024.
As the charity's Trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( “ the Act ” ).
I report in respect of my examination of the Trust ’ s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘ true and fair ’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
Tin Nwe Myint FCCA Delta Accountancy Advice Ltd
8 July 2024
8 Margaret Avenue St Albans Hertfordshire AL3 5TE
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Combeinteignhead Village Hall
Statement of Financial Activities For The Year To 31 March 2024
| Note | Note | 2024 | 2023 | ||
|---|---|---|---|---|---|
| **Unrestricted ** | Restricted | Total | Total | ||
| £ | £ | £ | £ | ||
| Incoming resources | 2 | ||||
| Income and endowments | |||||
| from: | |||||
| Donations | 2,088 | 406 | 2,494 | 2,256 | |
| Charitable activities | 14,945 | 196 | 15,141 | 10,718 | |
| Other trading activities | 9,633 | 9,633 | 5,384 | ||
| Investments | 188 | 188 | 73 | ||
| Other income | 10 | 10 | 120 | ||
| Total | 26,864 | 602 | 27,466 | 18,551 | |
| Resources expended | 3 | ||||
| Expenditure on: | 5, 6, & 7 | ||||
| Raising funds | 0 | 71 | 71 | 0 | |
| Charitable activities | 15,291 | 0 | 15,291 | 7,063 | |
| Governance and support costs | 8,063 | 0 | 8,063 | 13,593 | |
| 23,354 | 71 | 23,425 | 20,656 | ||
| Net income/(expenditure) | 3,510 | 531 | 4,041 | (2,105) | |
| Transfer (to)/from Restricted funds (3,109) |
3,109 | 0 | 0 | ||
| Surplus/(Deficit) for the year | 401 | 3,640 | 4,041 | (2,105) | |
| Funds brought forward 1 April 2022 | 10,063 | 16,357 | 26,420 | 28,525 | |
| Total funds at 31 March 2024 | 10,464 £ |
19,997 £ |
30,461 £ |
26,420 £ |
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Combeinteignhead Village Hall Balance Sheet
As At 31 March 2024
| 31 Mar 24 31 Mar 23 |
||
|---|---|---|
| Fixed Assets | Note | £ £ |
| Equipment, net book value | 4 & 8 | 2,239 6,353 |
| Current Assets | ||
| Stock | 4 & 9 | 895 0 |
| Debtors | 10 | 1,653 572 |
| Bank and cash | 28,252 22,041 |
|
| Total Current assets | 30,800 22,613 |
|
| Less Current liabilities | ||
| Creditors | 11 | 2,578 2,546 |
| Net Current assets | 28,222 20,067 |
|
| Total Assets less liabilities | 30,461 £ 26,420 £ |
|
| Represented by: | ||
| Funds of the Charity | ||
| Restricted funds | 12 | 19,997 16,357 |
| Unrestricted funds | 13 | 10,464 10,063 |
| Total funds | 30,461 £ 26,420 £ |
Approved by the Executive Committee on 10th June and signed on their behalf by:
Valerie Harrison John Ellis Chair Treasurer
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Combeinteignhead Village Hall Notes to the accounts For The Year To 31 March 2024
1 CHARITY INFORMATION
Combeinteignhead Village Hallis a charity registered with the charity commission. The registered office is Village Hall, Shaldon Road, Combeinteignhead, Devon TQ12 4RR. The nature of the charity ’ s operations and principal activities are described in the Trustees' report.
BASIS OF PREPARATION OF FINANCIAL STATEMENTS
The charity constitutes a public benefit entity as defined by FRS 102.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.
The effects of events relating to the year ended 31 March 2024 which occurred before the date of approval of the financial statements by the board of trustees has been included in the financial statements to the extent required to show a true and fair view of the state of affairs at 31 March 2024 and the results for the year ended on that date.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value.
Going concern
The trustees have assessed the use of going concern and have considered possible events or conditions that might cast doubt on the ability of the charity to continue as a going concern. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objects of the Charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
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Combeinteignhead Village Hall Notes to the accounts continued For The Year To 31 March 2024
CHARITY INFORMATION continued
Fund accounting continued
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the Charity for particular purposes. The cost of administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Statutory grants which are given as contributions towards the Charity's core services are treated as unrestricted.
2 INCOME
Recognition of income
These are included in the Statement of Financial Activities (SoFA) when:
· the charity becomes entitled to the resources: it is more likely than not that the trustees will receive the resources; and
· the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
Government grants
The charity has received a government grant in the reporting period.
Interest
Bank interest is included when received.
Tax reclaims on donations and gifts
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
3 RESOURCES EXPENDED
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.
4 ASSETS
Tangible fixed assets for use by charity
These are capitalised if they can be used for more than one year, and cost at least £500. The cost is written off equally over 3 years.
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Combeinteignhead Village Hall Notes to the accounts continued For The Year To 31 March 2024
ASSETS continued
Stocks and work in progress
Stocks held for sale are measured at the lower or cost or net realisable value.
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Judgements and key sources of estimation uncertainty
No judgements (apart from those involving estimates) have been made in the process of applying the above accounting policies that have had the most significant effect on amounts recognised in the financial statements.
5 Employees
The Hall had 1 part-time employee throughout the year, 2023 was the same.
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Combeinteignhead Village Hall Notes to the accounts, continued For The Year To 31 March 2024
5 Employees
The Hall had 1 part-time employee throughout the year, 2023 was the same.
----- Start of picture text -----
||||
|---|---|---|
|2024|2024|
|£|£|
|6|The operating surplus is stated after charging:|
|Depreciation - owned assets|4,114|3,324|
|Independent examiner's fee|500|0|
|7|Staff costs|
|Salary and wages|1,936|1,541|
|8|Tangible Fixed Assets|Heating|
|and|
|refurbish -|
|ment|
|£|
|Cost|
|At 1 April 2023|12,178|
|Additions|0|
|At 31 March 2024|12,178|
|Depreciation|
|At 1 April 2023|5,826|
|For year|4,114|
|At 31 March 2024|9,940|
|Net Book value|
|At 1 April 2023|£6,352|
|At 31 March 2024|£2,238|
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The Charity owns the Village Hall which it was given in 1926. No value has ever been placed on it.
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Combeinteignhead Village Hall Notes to the accounts, continued For The Year To 31 March 2024
| 2024 2023 |
||
|---|---|---|
| 9 | Stocks | £ £ |
| Finished goods | 895 0 |
|
| 10 | Debtors | |
| Trade debtors | 72 14 |
|
| Prepayments and accrued income | 581 558 |
|
| Other debtors | 1,000 0 |
|
| 11 | Creditors | £1,653 £572 |
| Trade creditors | 382 750 |
|
| Accruals and deferred income | 2,196 1,796 |
|
| £2,578 £2,546 |
| Related Party disclosures | ||
|---|---|---|
| 6 (6–2023) Trustees received £2,938 (£3,453–2023) as | ||
| reimbursement for breakfast and other groceries purchased on behalf of | ||
| the charity. No trustees received remuneration for their service as a | ||
| 12 | Restricted funds | |
| Raising the roof (see note 14) | 16,357 16,357 |
|
| Net income in year | 3,640 0 |
|
| Total restricted funds | £19,997 £16,357 |
|
| 13 | Unrestricted funds | |
| Designated fund- contingencies | 5,000 5,000 |
|
| Accumulated surpluses | ||
| Brought forward at 1 April 2023 | 5,063 7,169 |
|
| (Deficit)/Surplus for the year | 401 (2,106) |
|
| Accumulated surpluses at 31 March 2024 | 5,464 5,063 |
|
| Total unrestricted funds | £10,464 £10,063 |
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Combeinteignhead Village Hall Notes to the accounts, continued For The Year To 31 March 2024
Purpose of funds
- 14 The purpose of the Raising the Roof restricted fund is to replace the roof which is now nearly 100 years old and has reached the end of it's useful life. In addition the new roof will be insulated to reduce heat loss which at the moment is significant.
Funds have been placed in the Designated fund to ensure the Village Hall can meet any unforseen expenditure without affecting ongoing activities.
15 Comparative statement of financial activity For The Year To 31 March 2023
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| Incoming resources | £ | £ | £ |
| Income and endowments from: | |||
| Donations | 1,659 | 597 | 2,256 |
| Charitable activities | 8,605 | 8,605 | |
| Other trading activities | 7,497 | 7,497 | |
| Investment income | 11 | 11 | |
| Other income | 182 | 182 | |
| 17,954 | 597 | 18,551 | |
| Expenditure on: | |||
| Raising funds | 0 | ||
| Charitable activities | 5,408 | 5,408 | |
| Other trading activities | 1,075 | 1,075 | |
| Governance and support costs | 13,813 | 360 | 14,173 |
| 20,296 | 360 | 20,656 | |
| Net income/(expenditure) | (2,342) | 237 | (2,105) |
| Transfer (to)/from Restricted funds | 0 | 0 | |
| Surplus/(Deficit) for the year | (2,342) | 237 | (2,105) |
| Funds brought forward 1 April 2022 | 12,405 | 16,120 | 28,525 |
| Total funds at 31 March 2023 | 10,063 | 16,357 | 26,420 |
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