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2023-12-31-accounts

Charity registration number: 202629

SIR SAMUEL MICO'S CHARITIES

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Chartered Accountants

SIR SAMUEL MICO'S CHARITIES

CONTENTS

Reference and Administrative Details 1
Trustees' Report 2 to 3
Chartered Accountants' Preparation Report 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 13
Supplementary Information for Trustees
Schedule of Investments
15

SIR SAMUEL MICO'S CHARITIES

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name Sir Samuel Mico's Charities
(part of Weymouth Town Charities)
Trustees Mr G Hepburn, Chairman
Mr S McLeod
Mr M Duggan
Mr K G Vincent
Miss L Hamilton
Mrs J Taylor
Mr P H Bancroft
Mrs S Harrison
Principal Office c/o Edwards & Keeping
Unity Chambers
34 High East Street
Dorchester
Dorset
DT1 1HA
Charity Registration Number 202629
Independent Examiner Fraser Monro B.Sc. (Hons) FCCA
Fraser Monro Accounting Services
36 East Street
Chickerell
Weymouth
Dorset
DT3 4DT
Other Officers Mr H Jones, Clerk to Trustees
Accountants Edwards & Keeping
Unity Chambers
34 High East Street
Dorchester
Dorset
DT1 1HA

SIR SAMUEL MICO'S CHARITIES

TRUSTEES' REPORT

The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's governing documents, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in UK and Republic of Ireland published in October 2019.

Trustees

Mr G Hepburn, Chairman Mr M Wheller (resigned 15 May 2024)

Mr S McLeod Mr S MacCormack (resigned 31 July 2023) Mr M Duggan Mr G D Hillman (resigned 2 August 2024) Mr K G Vincent Ms J Chandler (appointed 22 February 2023 and resigned 16 May 2023) Miss L Hamilton (appointed 22 February 2023)

Mrs J Taylor (appointed 24 January 2024) Mr P H Bancroft (appointed 24 January 2024) Mrs S Harrison (appointed 24 July 2024)

Objectives and activities

Public benefit

The objectives of the charity for the public benefit are as follows:

Osmington Estate provides for the relief of seamen in Weymouth who are at least 60 years old and in conditions of need, hardship and distress and also pays for the preaching of a sermon in St Mary's Church on the Friday immediately before Palm Sunday.

Advancement in Life provides assistance for young people under 25 in Weymouth who are in need of financial assistance and are preparing for, entering upon or engaged in any profession, trade, occupation or service, by making grants, paying fees, travelling or maintenance expenses or other such means as the trustees think fit and otherwise promoting the education of such persons.

Income derived from the investments of each constituent and from rental income is applied towards these charitable objectives.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Financial review

Policy on reserves

The charity's funds are split between Osmington Estate and Advancement in Life and between unrestricted income and expendable endowment funds for the two constituents. The balance held as unrestricted income funds at 31 December 2023 was £165,483 (Osmington Estate £4,503 and Advancement in Life £160,980). The balance held as expendable endowment funds at 31 December 2023 was £852,317 (Osmington Estate £28,854 and Advancement in Life £823,463). The charity receives income from its properties and investments which is split between Osmington Estate and Advancement in Life as appropriate as it arises. The trustees consider that sufficient funds are held to enable the charity to continue its activities for the foreseeable future.

Investment policy and objectives

There are no restrictions on the trustees' power to invest. The trustees intend that the real value of the assets of the charity should be maintained and enhanced over the long term. Investments consist of holdings in COIF Charities Investment Fund - Income Units.

SIR SAMUEL MICO'S CHARITIES

TRUSTEES' REPORT

Structure, governance and management

Nature of governing document

The Sir Samuel Mico's Charities form part of Weymouth Town Charities which is governed in accordance with a Scheme dated 7 June 1985 that relates to the two registered charities; The Sir Henry Edwards' Charities and The Sir Samuel Mico's Charities. The Sir Samuel Mico's Charities were registered with the Charity Commission on 4 April 1962 and consist of two separate constituents: Sir Samuel Mico - Osmington Estate (administered under a scheme dated 7 June 1985) and Sir Samuel Mico - Advancement In Life (administered under a scheme dated 7 June 1985).

Recruitment and appointment of trustees

The trustees are elected for a five year term and usually meet at least four times each year to review the activities of each of the charity's constituents. The Annual General meeting is normally held in the spring of each year. The trustees who served during the year are listed on page1.

Statement of Trustees' Responsibilities

Trustees' responsibilities in relation to the financial statements

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The annual report was approved by the trustees of the charity on 6 September 2024 and signed on its behalf by:

Mr G Hepburn Trustee

SIR SAMUEL MICO'S CHARITIES

CHARTERED ACCOUNTANTS' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

In accordance with the engagement letter dated 29 July 2019, and in order to assist you to fulfil your duties under the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations and the provisions of the Trust deed, we have prepared for your approval the financial statements of the Sir Samuel Mico's Charities for the year ended 31 December 2023, set out on pages 6 to 14, from the accounting records and information and explanations you have given to us.

As a practising member firm of the Institute of Chartered Accountants in England and Wales, we are subject to its ethical and other professional requirements which are detailed at icaew.com/membershandbook.

This report is made solely to the trustees of the Sir Samuel Mico's Charities, as a body, in accordance with the terms of our engagement letter dated 29 July 2019. Our work has been undertaken solely to prepare for your approval the financial statements of the Sir Samuel Mico's Charities and state those matters that we have agreed to state to the trustees in this report in accordance with the guidance of ICAEW as detailed at icaew.com/compilation.

To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the trustees as a body, for our work or for this report. You have acknowledged in the trustees' report for the year ended 31 December 2023 that it is your duty to ensure that the charity has kept proper accounting records and to prepare financial statements under the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations and the provisions of the Trust deed, that give a true and fair view of the state of affairs of the charity at the year end and of its incoming and outgoing resources during that year. You consider that the charity is exempt from the statutory requirement for an audit for the year.

We have not been instructed to carry out an audit or an independent examination of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements.

Edwards & Keeping Chartered Accountants

Unity Chambers 34 High East Street Dorchester Dorset DT1 1HA

9 September 2024

SIR SAMUEL MICO'S CHARITIES

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SIR SAMUEL MICO'S CHARITIES

I report to the trustees on my examination of the accounts of Sir Samuel Mico's Charities for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity trustees of Sir Samuel Mico's Charities you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Sir Samuel Mico's Charities's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Sir Samuel Mico's Charities as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Fraser Monro B.Sc. (Hons) FCCA

Fraser Monro Accounting Services 36 East Street Chickerell Weymouth Dorset DT3 4DT

15 October 2024

SIR SAMUEL MICO'S CHARITIES

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023

Note
Income and
Endowments from:
Investment income
2
Expenditure on:
Charitable activities
3
Total Expenditure
Gains/(losses) on
investment assets
6
Net
income/(expenditure)
Gross transfers
between funds
Net movement in
funds
Reconciliation of funds
Total funds brought
forward
Total funds carried
forward
10
Unrestricted income
funds
Osmington
Estate
£
Advancement
In Life
£
828
60,377
(266)
(47,626)
(266)
(47,626)
-
-
562
12,751
9,449
(9,449)
10,011
3,302
(5,508)
157,678
4,503
160,980
Expendable endowment
funds
Osmington
Estate
£
Advancement
In Life
£
-
-
-
-
-
-
2,429
14,599
2,429
14,599
-
-
2,429
14,599
26,425
808,864
28,854
823,463
Total
2023
£
61,205
(47,892)
(47,892)
17,028
30,341
-
30,341
987,459
1,017,800
Total
2022
£
59,746
(52,385)
(52,385)
(24,206)
(16,845)
-
(16,845)
1,004,304
987,459

All of the charity's activities derive from continuing operations during the above two periods.

SIR SAMUEL MICO'S CHARITIES

(REGISTRATION NUMBER: 202629) BALANCE SHEET AS AT 31 DECEMBER 2023

Note
Fixed assets
Investments
6
Current assets
Debtors
7
Cash at bank and
in hand
8
Creditors:
Amounts falling
due within one
year
9
Net current
assets
Net assets
Funds of the Charity:
Total funds
Unrestricted income
funds
Osmington
Estate
£
Advancement
In Life
£
-
-
-
-
4,503
187,512
4,503
187,512
-
(26,532)
4,503
160,980
4,503
160,980
4,503
160,980
Expendable endowment
funds
Osmington
Estate
£
Advancement
In Life
£
28,854
823,463
-
-
-
-
-
-
-
-
-
-
28,854
823,463
28,854
823,463
2023
£
852,317
-
192,015
192,015
(26,532)
165,483
1,017,800
1,017,800
2022
£
835,289
9,800
178,420
188,220
(36,050)
152,170
987,459
987,459

The financial statements on pages 6 to 13 were approved by the trustees, and authorised for issue on 6 September 2024 and signed on their behalf by:

Mr G Hepburn Trustee

SIR SAMUEL MICO'S CHARITIES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued October 2019 and the Charities Act 2011.

Basis of preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the notes to these accounts.

Sir Samuel Mico's Charities meets the definition of a public benefit entity under FRS 102.

Exemption from preparing a cash flow statement

The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Going concern

The financial statements have been prepared on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be reliably measured.

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.

Legacy gifts are recognised on a case by case basis following the grant of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset having been transferred to the charity.

Deferred income

Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:

Investment income

Interest on funds held on deposit are included upon notification of the interest paid or payable by the Bank. Investment income is accounted for when receivable and includes the related tax recoverable. This is normally upon notification by the investment advisor of the dividend or interest yield of the investment portfolio.

Expenditure

All expenditure is accounted for on an accruals basis. All expenses, including support costs and governance costs are allocated or apportioned to the applicable expenditure headings in the statement of financial activities. Expenditure includes vat which cannot be recovered, and is reported as part of the expenditure to which it relates. Expenditure is classified under the following activity headings:

SIR SAMUEL MICO'S CHARITIES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

i) Charitable activities

Charitable activities include the issue of grants for the advancement of young people of Weymouth, the payment of a pension for the poor, decayed seaman, the provision of an annual service and reception at St Mary's Church and costs supporting these activities. Governance costs include the preparation of the statutory accounts, the cost of trustees' meetings and cost of legal advice to trustees on governance or constitutional matters.

Investment properties

Investment property is carried at fair value, derived from the current market prices for comparable real estate. Changes in fair value are recognised in the Statement of Financial Activities. In accordance with SORP FRS102 depreciation is not provided on investment property.

Fixed asset investments

Fixed asset investments are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the Statement of Financial Activities in the period of disposal.

Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the Statement of Financial Activities based on the market value at the year end.

Debtors

Debtors are recognised at the settlement amount due after any discount offered. Prepayments are valued at the amount prepaid after taking account of any discounts due.

Cash and cash equivalents

Cash at bank and cash in hand includes cash held on investment accounts.

Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any discounts due.

Fund structure

Unrestricted income funds can be spent on any purpose within the charity's objects at the discretion of the trustees and is split between Osmington Estate and Advancement in Life.

Expendable endowment funds represent the capital value of the properties and investments held by the charity, including all subsequent gains and losses, and is expendable at the discretion of the trustees to be applied for the purpose for which it was given. Expendable endowment funds are also split between Osmington Estate and Advancement in Life.

Transfers are made between income and capital funds to maintain endowment funds at their current value at the balance sheet date.

SIR SAMUEL MICO'S CHARITIES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

2 Investment income

Income from
dividends;
Dividends
receivable from
listed investments
Interest receivable
and similar income;
Interest
receivable on
bank deposits
Interest
receivable on
fixed interest
securities
Rents receivable
from investment
property
Unrestricted income funds
Osmington
Estate
£
Advancement In
Life
£
792
4,762
36
1,615
-
-
-
54,000
828
60,377
Expendable
endowment
funds
Advancement
In Life
£
-
-
-
-
-
Total
2023
£
5,554
1,651
-
54,000
61,205
Total
2022
£
4,936
430
380
54,000
59,746

3 Expenditure on charitable activities (including governance and support costs)

Grants to beneficiaries
Church service and reception
Church service and reception
Scholarships
Office costs, incl. telephone and post
Software costs
Professional fees - Independent
examination
Professional fees - Accountancy
Professional fees - Clerk's fees
Insurance
Bank charges and interest
General expenses
Unrestricted income funds
Osmington
Estate
£
Advancement In
Life
£
-
33,800
266
-
-
772
-
5,850
-
1,419
-
35
-
290
-
2,784
-
1,658
-
607
-
60
-
351
266
47,626
Total
2023
£
33,800
266
772
5,850
1,419
35
290
2,784
1,658
607
60
351
47,892
Total
2022
£
39,205
885
-
6,400
962
25
270
1,998
1,575
600
81
384
52,385

SIR SAMUEL MICO'S CHARITIES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

4 Grant-making

Analysis of grants and scholarships (to individuals)

Analysis
Grants
Scholarships
2023
£
33,800
5,850
39,650
2022
£
39,205
6,400
45,605

5 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

6 Fixed asset investments

6
Fixed asset investments
Investment properties
Listed investments
Expendable endowment funds
Osmington
Estate
£
Advancement In
Life
£
-
650,000
28,854
173,463
28,854
823,463
2023
£
650,000
202,317
852,317
2022
£
650,000
185,289
835,289

Investment properties

At fair value
At 1 January 2023
At 31 December 2023
Provision
At 1 January 2023
At 31 December 2023
Net book value
At 31 December 2023
At 31 December 2022
Investment
properties -
Advancement
In Life
£
650,000
650,000
-
-
650,000
650,000

The investment property is included at a fair value of £650,000. There are no recorded details of the historic cost of the property. The last valuation was carried out by the management committee and they believe this value to still be applicable.

There has been no valuation of investment property by an independent valuer.

The investment property is a freehold property.

SIR SAMUEL MICO'S CHARITIES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Listed Investments

At fair value
Market value at 1 January 2023
Gain on revaluation
Market value at 31 December 2023
Expendable endowment funds
Osmington
Estate
£
Advancement In
Life
£
26,425
158,864
2,429
14,599
28,854
173,463
Total listed
investments
£
185,289
17,028
202,317

The listed investments are traded and have been valued at their market value.

The Gains/ (losses) on investment assets shown on the Statement of Financial Activities consists of an unrealised gain of £17,028.

7 Debtors

Trade debtors
Owed by Osmington Estate
8
Cash at bank and in hand
COIF deposit
Barclays account
CAF account
Unrestricted income funds
Osmington
Estate
£
Advancement In
Life
£
-
-
-
-
-
-
Unrestricted income funds
Osmington
Estate
£
Advancement In
Life
£
4,503
27,315
-
11,116
-
149,081
4,503
187,512
2023
£
-
-
-
2023
£
31,818
11,116
149,081
192,015
2022
£
3,466
6,334
9,800
2022
£
31,818
11,116
135,486
178,420

9 Creditors: amounts falling due within one year

Accruals
Owed to Advancement in Life
Rental deposit held
Deferred income
Unrestricted income funds
Osmington
Estate
£
Advancement In
Life
£
-
2,782
-
-
-
10,250
-
13,500
-
26,532
2023
£
2,782
-
10,250
13,500
26,532
2022
£
5,966
6,334
10,250
13,500
36,050

Deferred income relates to rents from investment property received in advance.

SIR SAMUEL MICO'S CHARITIES

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

10 Funds

Unrestricted
General
Osmington Estate
Advancement in Life
Endowment
Expendable
Osmington Estate
Advancement in Life
Total funds
Unrestricted funds
General
Osmington Estate
Advancement in Life
Endowment funds
Expendable
Osmington Estate
Advancement in Life
Total funds
Balance at
1 January
2023
£
Incoming
resources
£
Resources
expended
£
Transfers
£
Other
recognised
gains/(losses)
£
Balance at
31
December
2023
£
(5,508)
828
(266)
9,449
-
4,503
157,678
60,377
(47,626)
(9,449)
-
160,980
152,170
61,205
(47,892)
-
-
165,483
26,425
-
-
-
2,429
28,854
808,864
-
-
-
14,599
823,463
835,289
-
-
-
17,028
852,317
987,459
61,205
(47,892)
-
17,028
1,017,800
Balance at 1
January
2022
£
Incoming
resources
£
Resources
expended
£
Other
recognised
gains/(losses)
£
Balance at
31
December
2022
£
(5,337)
714
(885)
-
(5,508)
150,295
58,883
(51,500)
-
157,678
144,958
59,597
(52,385)
-
152,170
29,839
-
-
(3,414)
26,425
829,507
149
-
(20,792)
808,864
859,346
149
-
(24,206)
835,289
1,004,304
59,746
(52,385)
(24,206)
987,459
Balance at
1 January
2023
£
Incoming
resources
£
Resources
expended
£
Transfers
£
Other
recognised
gains/(losses)
£
Balance at
31
December
2023
£
(5,508)
828
(266)
9,449
-
4,503
157,678
60,377
(47,626)
(9,449)
-
160,980
152,170
61,205
(47,892)
-
-
165,483
26,425
-
-
-
2,429
28,854
808,864
-
-
-
14,599
823,463
835,289
-
-
-
17,028
852,317
987,459
61,205
(47,892)
-
17,028
1,017,800
Balance at 1
January
2022
£
Incoming
resources
£
Resources
expended
£
Other
recognised
gains/(losses)
£
Balance at
31
December
2022
£
(5,337)
714
(885)
-
(5,508)
150,295
58,883
(51,500)
-
157,678
144,958
59,597
(52,385)
-
152,170
29,839
-
-
(3,414)
26,425
829,507
149
-
(20,792)
808,864
859,346
149
-
(24,206)
835,289
1,004,304
59,746
(52,385)
(24,206)
987,459
Balance at
31
December
2023
£
4,503
160,980
165,483
28,854
823,463
852,317
1,017,800
152,170
26,425
808,864
835,289
987,459

11 Related party transactions

During the year the charity made the following related party transactions:

Sir Henry Edwards' Charities

(Connected charity run by the same trustees) During the year £203 was paid to Sir Henry Edwards' Charities to cover 50% of the charities' joint insurance costs (2023 - £200).

Mr H E Jones

(Clerk to the trustees and also a partner at Edwards and Keeping, chartered accountants) Accountancy fees of £2,784 (2021: £1,998) are reflected in the financial statements in relation to Edwards and Keeping fees.