Annual Report for The Mere Lecture Hall Trust For the Year Ending 30[th] June 2023
(Charity Registration Number 202620)
1 Administrative Details
Registered Office:
Newport House Salisbury Street Mere Wiltshire BA12 6HE
Correspondence Address:
Chris Wood (Treasurer) Swainsford Fish Farm Woodlands Road Mere Warminster Wiltshire BA12 6BY
Trustees as of 30[th] June 2023:
Mr A Bristow Mr S Burroughs Mr P Platt-Higgins Mr A Rees Mr C Rutter (chairman) Mr S Rutter Mr B Watts Mrs H Watts Mrs M White Mr C Wood (treasurer)
Number of Active Trustees at Year End: 10
Custodian Trustee:
Legal Trustee Limited Company registration number 00195819 C/O Rutters Solicitors 2 Bimport Shaftesbury Dorset SP7 8AY
Trust Document:
The Trust was created by Deed dated Saturday 22[nd] November 1924
Page 1 of 5
The Mere Lecture Hall Trust
April 2024
Annual Report for The Mere Lecture Hall Trust For the Year Ending 30[th] June 2023
(Charity Registration Number 202620)
2 Structure, Governance and Management
The Trust is governed by up to 25 Administrative Trustees, with the backing of a Custodian Trustee. Six Trustees are especially representative of the Christian presence in the town and are elected by their own churches each for a period of three years. The rest are selfperpetuating, elected by the remaining trustees for an indefinite term, being gathered from the local community resident within 13 miles' radius.
"The Administrative Trustees shall manage or superintend the management of the trust properties with power to deal therewith as if they were absolute owners thereof." They thus have wide powers.
The Trustees currently meet once or twice a year. They annually elect a management committee to manage the day-to-day business of the trust, consisting of a chairman, secretary, treasurer and four others plus a hall manager. They also appoint a Grants' subcommittee of up to 5 trustees. The management committee meets as required, but usually 4 – 6 times a year. The Trustees approve the annual accounts, set the level of grants for the year, receive and discuss the management committee's report and decide items of policy.
The Trustees employ the services of a Caretaker/Cleaner for the Lecture Hall building. Although they are at liberty to employ any other servant if they wish, all the office holders are also trustees and act in a voluntary capacity. From time to time, they employ professional help as required.
Page 2 of 5
The Mere Lecture Hall Trust
April 2024
Annual Report for The Mere Lecture Hall Trust For the Year Ending 30[th] June 2023
(Charity Registration Number 202620)
3 Public Benefit Statement
The Primary Objective of the Trust is to provide a meeting place for the community of Mere and surrounding area for non-commercial use. This enables the various groups that make up the community to meet and develop spiritually, physically and socially.
The Hall is available to all sections and groups within the community although there are restrictions on use based on the requirements as set out by the original Trust Deed and the limitations of the building.
The Grants provided to the local community require the benefit to be used within an 8-mile radius of Mere and the purposes of the grant must be consistent with the objectives of the Trust as set out in the original Trust Deed.
None of the Trustees receive any benefit, direct or indirectly from the Trust.
Page 3 of 5
The Mere Lecture Hall Trust
April 2024
Annual Report for The Mere Lecture Hall Trust For the Year Ending 30[th] June 2023
(Charity Registration Number 202620)
4 Objectives and Activities
"The objects of the Trust are the promotion of the spiritual, moral, intellectual or social welfare of the inhabitants of Mere in the County of Wiltshire and elsewhere, along lines not inconsistent with non-conforming Christianity, or the promotion of temperance, or the promotion of similar charitable objects elsewhere."
To this end the "Lecture Hall" building, a main 100-seater hall and stage, two smaller halls and various ancillary spaces, was given to the Trust in 1924. In many ways it serves as a community hall. At the same time various properties were also given to the trust as endowment for the Hall to ensure its spiritual freedom and financial independence.
The Trustees maintain the Hall as an attractive and suitable venue for many local activities as a benefit to the community. One of the halls is now a coffee bar and there are modern toilets and disabled facilities. The rooms are offered for rent at a subsidised rate to the community and at a commercial rate for commercial purposes.
The trustees endeavour to make small grants each year to community organisations and continue to explore opportunities to promote the objects of the Trust.
To maintain a viable level of income, the trustees maintain, manage and let a number of properties, both residential and commercial.
Page 4 of 5
The Mere Lecture Hall Trust
April 2024
Annual Report for The Mere Lecture Hall Trust For the Year Ending 30[th] June 2023
(Charity Registration Number 202620)
5 Achievements and Financial Review
The Mere Lecture Hall is now being well used and the Trust is now able to meet the primary objective of providing a suitable venue for the people of Mere and district.
The Trust continued to do various works to maintain the properties the Trust owns and manages. The Trust endeavours to keep abreast of current legislation to ensure all the properties are within the Health and Safety and building regulations.
Considerable work was done to the Lecture Hall itself with a complete electrical overhaul and certification along with a refurbishment of the rear toilet and fitting child gates to the main hall doors.
The main expense was for the final bill for the refurbishment of Homelea.
All properties were let for the year and rent reviews have been agreed with a number of tenants which will reflect in the income in the next financial year.
As the number on trustees has been falling in recent years it was agreed that new potential trustees should be sought and a number of people have come forward and will be put to the AGM for approval in September.
Use of the hall has increased considerably and it is hoped that this increase will continue.
A £1000 grant was made in the year and it is hoped that the AGM will agree to a significant increase in the following financial year.
Page 5 of 5
The Mere Lecture Hall Trust
April 2024
| Page | |
|---|---|
| General lnformation | 1 |
| Accountant's RePort | 2 |
| Profit and Loss Account | 3 |
| Balance Sheet | 5 |
| Notes to the FinancialStatements | 6 |
| Mere Lecture Hall Trust | ||||
|---|---|---|---|---|
| Profit and Loss Account | ||||
| for | the Year Ended 30th June | 2023 | ||
| 2023 | 2022 | |||
| c | € | I | ||
| Income | ||||
| The Gables-ground floor | 6,500 | 6,862 | ||
| The Gables-Drama Room | 400 | 400 | ||
| The Gables-Top floor flat | 6,750 | 6,997 | ||
| Hartfield | 9,540 | 9,540 | ||
| Courtfield | 4,850 | 4,800 | ||
| Newport House-Maisonette 1 | 5,700 | 5,700 | ||
| Newport House-Maisonette 2 | 7,920 | 7,920 | ||
| Newport House-Office | 1,584 | 1,560 | ||
| Town & Country House-office | 5,000 | 5,000 | ||
| Town & Country House-snooker room | 850 | 921 | ||
| Homelea | 8,096 | |||
| Truscott | 7,550 | 7,500 | ||
| Lecture hall | 5,444 | 4,161 | ||
| Garage | 480 | 480 | ||
| 70,664 | 61,841 | |||
| Property direct costs | ||||
| Repairs to property-Gables | 206 | 258 | ||
| Repai rs to property-Cou rtfield |
90 | 2,846 | ||
| Repairs to property | ||||
| - Newport House | 190 | 3,075 | ||
| Repairs to property-Truscott | 174 | 90 | ||
| Repairs to property-Homelea | 23,530 | 4,961 | ||
| Repairs to property-Lecture Hall | 7,077 | 15,263 | ||
| Repairs to property-Hartfi eld |
95 | 120 | ||
| 31,362 | 26,513 | |||
| GROSS PROFIT | 39,302 | 35,328 | ||
| Establishment costs | ||||
| Security | 1,157 | 862 | ||
| Management fees |
6,997 | 5,271 | ||
| Rates, water, & insurance | 6,915 | 6,229 | ||
| Cleaning | 2,717 | 1,836 | ||
| Heatihg & lighting | 4,686 | 1,572 | ||
| 22,472 | 15,770 | |||
| 16,830 | 19,558 | |||
| Ad min istrative expenses | ||||
| Telephone | 299 | 328 | ||
| Post and stationery | 353 | |||
| Advertising | 50 | 50 | ||
| Sundry expenses | 151 | 1', | 5 | |
| Accountancy | 650 | 650 | ||
| Other professional fees |
120 | |||
| Legal fees Donations & grants |
976 1,000 |
(3) | ||
| 3,126 | 1 , 6 1 3 | |||
| Carried forward | 13,704 | 17,945 |
| 2023 | 2022 | |||||
|---|---|---|---|---|---|---|
| f | t | ; | I | |||
| Brought forward | 13,704 | 17,945 | ||||
| Finance costs | ||||||
| Bank charges Trustee loan interest |
(30) 2,103 |
|||||
| 2,073 | ||||||
| 11,631 | 17,945 | |||||
| Depreciation lmprovements toproperty Plant and machinery |
696 169 |
865 | 696 199 |
895 | .| | |
| NET PROFIT | 10,766 | -12o99.\'l |
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Notes | I | t | |||
| FIXED ASSETS | |||||
| Tangible assets | 1 | 190,399 | 191,263 | ||
| CURRENT ASSETS | |||||
| Trade debtors | 282 | 107 | |||
| Deposits held by Gilyard | |||||
| Scarth | 6,259 | 5,337 | |||
| Bank current account | 20,200 | 29,038 | |||
| Cash in hand | 457 | 20 | |||
| 27,198 | 34,502 | ||||
| CURRENT LIABILITIES | |||||
| Trade creditors | 255 | 111 | |||
| Deposits received from tenants | 6,259 | 5,337 | |||
| Accrued expenses | at: | 650 | |||
| Loan-Peter Platt | 10,000 | ||||
| Loan-Chris Wood | 1"0,000 | ||||
| 7,164 | 26,098 | ||||
| 20,034 | 8,404 | ||||
| NET ASSETS | 210,433- | 199,667 | |||
| FINANCED BY | |||||
| CAPITAL ACCOUNT | 210,433- | 199,667 |
| 1. | TANGIBLE FIXED ASSETS | |||||||
|---|---|---|---|---|---|---|---|---|
| lmprovements | Fixtures | |||||||
| Freehold | to | Plant and | and | |||||
| property | property | machinery | fittings | Totals | ||||
| cosT | ||||||||
| At 1st July 2022 and 30th June 2O2g |
159,462 | 34,803 | 2,720 | 2,179 | 199,164 | |||
| DEPRECIATION | ||||||||
| At 1st July 2022 Charge for year |
4,568 696 |
1,154 168 |
2,179 - |
7,901 864 |
||||
| At 30th June 2023 | 5,264 | 1,322 | 2,179 | 8,765 | ||||
| NET BOOK VALUE At 30th June 2023 |
- | 159,462 : |
: | 29,539 | 1,398 | _1_99,399 | ||
| At 30th June 2022 | _159,462 | 30,235 | __1,564 | - | 191,263 | |||
| 2. | CAPITAL ACCOUNT | |||||||
| 2023 | 2022 | |||||||
| f | f | |||||||
| Brought forward | 199,667 | 182,617 | ||||||
| Add | ||||||||
| Net profit | 10,766 | 17,050 | ||||||
| 210,433 | 199,667 | |||||||
| 210,433 | 199,667 |
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