## **Trustees’ Annual Report for the period** ## **From 01/02/21 Period start date To 31/01/22 Period end date** ## **Charity name: Cheriton Fitzpaine Parish Hall** ## **Charity registration number: 202545** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a village
hall for use by the inhabitants of the area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Meetings, lectures, classes and other forms
of recreation and leisure-time occupation
without distinction of political, religious and
other opinions.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Hall paid a major part in helping the
well-being of the community during the
Covid restrictions. Heeding the Covid
regulations in force at the time, the Hall
played host or sponsored several events
including :-
Hosting the Post Office twice a week
Venue for regular teacher training sessions
Outdoor markets/ Indoor markets
Raffles
Venue for Church group meetings
Dance and Yoga classes
Save the Children events
Garden Club
Short Mat Bowls Club
Welcome Club Lunches
Rainbows and Brownies
Wine Tasting
Polling Station| **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**£42165**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|In order to maintain and repair the Hall when
necessary and update facilities.| |Amount of reserves held|Para 1.22|**£37757**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Commision Scheme| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Combination of appointed members as per
the scheme from various village
organisations + 4 elected members
appointed at the AGM. Anyone from the
Parish can attend the AGM and apply to be
a Trustee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Cheriton Fitzpaine Parish Hall| |---|---| |Other name the charity uses|| |Registered charity number|202545| |Charity’s principal address|5 Barnshill Close
Cheriton Fitzpaine
Crediton
EX17 4LJ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Geoffrey A E
Burchmore|||Cheriton Fitzpaine Drama Club| ||Brian R Clayton|Treasurer||Elected Member| ||Andrew Dean|||Cheriton Fitzpaine Market| ||Alex Dibley|||Cheriton Fitzpaine garden Club| ||Brenda L Fowler|||Cheriton Fitzpaine Twinning
Association| ||Hollie K Kingdon|||Cheriton Fitzpaine Parish
Council| ||Lisa May|||Cheriton Fitzpaine PTA| ||Terence A Meakin|||Cheriton Fitzpaine Bowls Club| ||David Pink|||Cheriton Fitzpaine Churches| ||Rebecca C Smith|||Elected Member| ||Carl B Steele|Chair||Elected Member| ||Linda Tonkin|||Cheriton Fitzpaine Brownies
Organisation| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||| |**N/A**||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets **N/A** held in this capacity Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declaratlons The trustses declare that they hav• approved the trustses, report above. Slgnod on bohalf of the charity'• trusteos Slgnatur¢ls) £nKCI L Full name(sl 1ftlA￿ •uY CLalfcpJ Position (eg Secrelary, Chair, etc CFfA/ Date ## **CHERITON FITZPAINE PARISH HALL P&L Account As At 31[st] Jan 2022** |**To Date**
**RECEIPTS**
**2021/2022**
General Hire of hall
826.00
Brownies Hire
178.50
Bowling Hire
304.00
Aerobics Hire
0.00
Flamenco Dancing
719.50
Drama Hire
0.00
Garden Club Hire
42.00
Yoga Hire
296.50
Bingo Hire
0.00
Post Office Hire
240.00
Parish Council Hire
160.00
Exe Valley School Federation
1,422.00
Market Hire
323.00
Sundries
65.69
Ad Hoc Singers
398.00
**Total Hire**
Fund Raising
1,193.99
Market Fundraising
2,210.97
Donations
317.45
Grants
17,231.15
Interest received
243.52
**Total Other**
**EXPENDITURE**
Telephone & Broadband
296.62
Electricity
440.96
SW Water
139.28
Trade Waste
309.92
Insurance
977.04
Licences
272.00
Cheriton News subs
10.00
Cleaning Materials
196.14
Stationery/Postage & Printing
15.71
Grass Cutting
128.00
Repairs & Renewals
4,386.33
Window Cleaning
50.00
Sundries
91.26
Cleaner
547.50
**Total General**
Fund Raising Cost
759.84
Market Fund Raising Costs
437.67
ACRE Loan repayment
0.00
New Hall Assets
5,243.88
Total Other
**EXPENDITURE TOTALS**
**Excess of receipts over expenditure**
**Trading Profit/Loss**
(Income from Hall Hire Less Trading Costs
I**NCOME TOTAL**|**Year end**
**2020/2021**
227.00
110.50
108.00
180.00
621.00
396.00
46.00
72.00
54.00
220.00
139.00
772.00
112.00
49.48
228.00
**4,975.19**
1,201.60
976.56
801.60
11,384.00
72.71
**21,197.08**
**26,172.27**
428.18
912.41
203.88
305.50
957.81
466.38
0.00
372.58
15.77
250.00
343.99
25.00
92.10
202.50
**7,860.76**
302.10
265.05
1,790.04
442.18
**6,441.39**
**14,302.15**
**11,870.12**
**-2,885.57**|**3,334.98**
**14,436.47**
**17,771.45**
**4,576.10**
**2,799.37**
**7,375.47**
**10,395.98**|**3,334.98**
**14,436.47**|**3,334.98**| |---|---|---|---|---| ||||**17,771.45**|| |||||**4,576.10**| |||||**2,799.37**| |||||**7,375.47**| ||||**-1,241.12**|| oa)0 lov ¢0 tsi Thj o) Cn LLJ U