CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 April 2020 To 31 March 2021 Charity name: Pott•rne Village Hall Charty registration number: 202490 Objectives and Activities SQRP rel**n¢• Para 1...7 Suiniiiary ol Ihts yui PO$¥b ol the charity as set out in its goveming document Tlity tsildl ily p(o¥vJes aiid iiiaiiil¢lil Ib ?ull&i'i iÈ* Village Hall. The hall provides 8 venue for the use of village fesidenls. their clubs and SOCl81ies for various activities. as r&quired, and for aclivrties by others for the benefit of e residents The village hall 1$ available for hire by any individual or group. In add'rtion. the Villago Hall Committee arranges fundraising events to which the public are invited. The proceeds of these events and the fees paid by hirers are used by the Commthee to maintain th8 villa e hall. I confimi that the trustaes have regard to the guKlance issued by the Charrty Commission on public b8n8frt. Summary of the main activities in relation to those purposes for the public benefrt, in particular, the activities, projects or $ervi¢8s identified in the accounts. Para t.17 and 1.19 Stalement confirming whether the trus18es have had regard to the guidance issued by the Charrty Commission on public bènefit Paro 1.16 Additlonal Inforniatlon loptlonal) You ma choose to include further statements where relevant about". SORP itl•rence Policy on grant making Par• 1.38 Policy on social investment including program related investment Parn 1.38 Conlribution made by volunteers Par8 1.38 Other Achievements and Performance For most of the year 2020-21, the village hall was closed due to COVID-19. Dunng the rirst lockdown, the hall was set up with hand sanrtisers and a ontrway syslem, and a risk assessment was completed in order for it to be COVID compliant when rt reopened. Summary ofthe main achievements of the charrty, idenlrfying the differen￿ the ¢harity's work has made lo the circumstances of its beneficiaries and any wider benefrts to society as a whole. Pata 1.20 The hall was able to re-open in August and provided a venue for local groups including.. Seated Sports. Good Companions, Karate club, and a local band. It also provided a venue for volunteer$ to pul on a number of dining club lunches. The dining club had previously operated weekly and provide$ an opportunity for local people (mainly single older people, though anyone is welcome) to get together and enjoy a hot lunch for £4 per Person. Addltlonal Infomiatlon (optlonal) You ma choose to include further statements where relevant about.. Achiovemenls against objectives 80t ra1.41 Performance ol fundraising activities against objectives Sel rn1.41 Investment perfomiance against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period p￿al21 Thanks mainly to generous grants from Wihshire Coun¢il, the charity ended the year with a slgnff￿antIY larger reseNe than it has had fof years. The Charity's operating procedures require a minimum reseNé of £7.500. The reserve is required to cover.. routine overheads, mainlenance and improvements to the facility. Statement explaining the policy for holding reserves Staling why they are held Para 1.22 Amount of reserves h81d Reasons for holding zero reserves Delails of fund materially in deficrt Explanation of any uncertainties about the charity continuing as a going concem Para 1.22 Pwa 1.22 £42.362 NIA Pwa124 NIA Pw¥ 12J NIA Addltional Inforrnatlon (optlonal You ma choose to include fLSrther statemenlg where relevant about.. The charity's principal sources of funds (including any fundraising) p￿1.47 Investmenl policy and objectives including any social investment pol adopted Pwo 1.46 A des¢ription of Ihe principal risks facing the charrty Para 1.46 Other Structure, Governance and Management Description of charity's trusts.. Type of gov8ming document Para 125 Trust Deed How is the charity con8lituted? P*a125 Unincorporatod association Trustee selection methods including delails of any constitutional provisions e.g. election lo post or name of any person or body entitled to appoint one or more trustees ra125 Members of the Management Committee are asked to become trustees. Each trustee is pro¥￿ed wrth a copy of the conslrtution. governance and operating procedures. The election of committee members is held 8t the AGM, to which regular users of the hall are invited. In addition. the committee elects officers to key posrtions of.. Chair, Secretary and Treasurer. Addltional informatlon {optionall You ma choose lo include further ststements where relevant about: Policies and procedures adopted for the induction and training of irustees P•r• I Sl The charity's organi$ational slructurè and any wider network with which the ch8rily works P•r• 1.51 Relationship with any related parties Parn 1.51 Other Reference and Administrative details name Other name the charit uses istered charit number Charity's principal address Potteme Villa NIA 202490 Potteine Village Hall Mill Road Potterne Devizes SN10 5ND e Hall Names of the charity trustees who manage the Charity Trusts• nam• Offi¢• Irf any) Dates acted rf not lor Twhole y•ar Narne of person lor body) èfititled to appoint trustèo Ilan NIA Nesta Pudney Sue Hi$cock Helen Pritchard Deborah A11f￿e-ReId Chair Secretary r￿asUrer NIA Jhob year Imiokg year Whole year ole year Ilthole year hole year NIA NIA NIA Elaine Wakefield NIA NIA Charles Hanson NIA NIA 10 12 13 14 15 18 17 18 19 20 Cor orate INstees - names of the direcaors at the date tho re Olr•ctor nom• rtwasa roved NIA Name of trustee$ holding title to propoty belonging to the charity Tru¥t•e narn• 04¢•• a¢t•d rf not for whoh •ar NIA Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behaw tha a$sels are held and how this falls within the custodian charity's objecls NIA Details of arrsngements for safe custody and Segregation of such assels from the Charity's own assets NIA Additional informatlon (optional) Names and addresses of advisers (Optlonal Inforniatlon) Type of Name Address advlser NIA Name of chlef exe¢utlvo or name8 of s•nlor Staff members Ioptlonal intorniatlonl NIA Exemptions from disclosure Reason for non4isclosure of ke rsonnel details NIA Other o tional information Declarations The trustses declare that thèy havè approv￿ thg tru$te¢s' report above. Signed on behalf of the charity's trustees Slgnaturels) Full name(sl Posltlon (eg Secretary, Chalr, et¢) Helen Pritchard Treasurer Date g 2oZI **POTTERNE VILLAGE HALL ACCOUNT FOR FY 18/19** **----- Start of picture text -----**
INCOME EXPEND EXPEND INCOME
Date Detail RV Cash Bank Utilities Insuranc Maint Admin/ Debtors Creditors Detail ( - cheque #) PV Cash Bank Lettings Fundraisin Licence Dining Interest Carried Initial Creditor
e sundries g Fees Club forward Debtors s
Budget Target 3,300 850 5,000 750 Income Target 6,000 2,600 100 1,800
Totals B/F 23.45 ### - - - - - - - - - - - - ### - 209.75
May 15, 20 23.00 Water - Apr dd 23.00
62.00 Electricity - Apr dd 62.00
Crown Centre donation 1 6,000.00 6,000.00
23.00 Water - May dd 23.00
62.00 Electricity - May dd 62.00
23.00 Water - Jun dd 23.00
62.00 Electricity - Jun dd 62.00
Jun 28, 20 Bank interest 2.86 2.86
Jul 3, 20 240.00 Accounts audit 1 240.00
220.00 Plumbing in cottage 2 220.00
62.00 Electricity - July dd 62.00
50.00 Community First 3 50.00
19.99 Dining Club flowers 4 19.99
Jul 6, 20 Let - Rainbows 2 18.00 18.00
Aug 5, 20 127.50 Fire Extinguisher test 5 127.50
Aug 13, 20 225.74 Kinch fuels 6 225.74
Aug 31, 20 51.00 PAT Testing 7 51.00
62.00 Electricity - July dd 62.00
62.00 Electricity - August dd 62.00
Aug 28, 20 Grant from Wilts Counci 3 ### 10,000.00
Oct 4, 20 Dining Club - 16/09 4 12.00 12.00
38.36 COVID supplies 8 38.36
70.00 Licence Fee 9 70.00
Bank interest 1.48 1.48
62.00 Electricity - September dd 62.00
Oct 6, 20 Dining Club - 30/09 5 32.00 32.00
Sackful of Soverigns 6 40.00 40.00
23.00 window cleaning 10 23.00
100.14 Kinch Fuels 11 100.14
Oct 29, 20 Dining Club - 14/10 7 62.00 62.00
Panto donation to DC 8 150.00 150.00
62.00 Electricity October dd 62.00
C2B 72.00 72.00
Dining club - 28 Oct 9 21.00 21.00
Sackful of Soverigns 10 40.00 40.00
Karate 11 36.00 36.00
Nov 19, 20 827.24 Insurance 13 827.24
Let - Good companions 12 9.00 9.00
Nov 26, 20 Grant from Wilts Counci 13 1,334.00 1,334.00
Dec 6, 20 Let - Seated Sports 14 33.00 33.00
62.00 Electricity November dd 62.00
Dec 18, 20 70.00 Plumbing in cottage 14 70.00
175.35 Kinch fuels 15 175.35
Dining club - 9 Dec 15 19.00 19.00
44.95 Ginny - Hall decorations 16 44.95
**----- End of picture text -----**
|Jan 1, 21
Jan 31, 21
Jan 22, 21
Feb 5, 21
Mar 3, 21
Mar 3, 21
Mar 3, 21
Mar 26, 21
Mar 28, 21
Mar 28, 21
Mar 28, 21|Grant from Wilts Counc
Bank interest
Grant from Wilts Counc
Grant from Wilts Counc
Grant from Wilts Counc
Grant from Wilts Counc
interest
current debtors
**TOTALS C/F**
Budget Target
Total as %age of Budge
**Cash Balance**
**Bank Accounts**
**Debtors**
**Creditors**
**Total**|i 16
i 17
i 18
i 19
i 20
n/a
t targe|**294.45**
t
**177.50**
**###**
**0.00**
**-339.76**
**###**||62.00
213.15
62.00
62.00
9.23
223.65
62.00
**### **
3,300
55%|**827.24**
850
97%|23.00
23.00
121.08
**658.58**
5,000
13%|144.44
35.00
50.00
**672.75**
750
90%|**-**|window cleaning
Nesta - COVID items
Electricity December
Kinch fuels
window cleaner
Electricity January
Boiler service/gas chec
Parish Magazine
Electricity February
Water March
Kinch Fuels
Wilts Village hall Assoc
Electricity March
**19.99**
0.00|17
18
dd
19
20
dd
21
22
dd
dd
23
24
dd|**116.95**|23.00|**176.00**
6,000
3%|467.00
6,001.00
467.00
167.00
2,096.00
**26,532.00**
2,600
1020%|**-**
100
0%|**146.00**
1,800
8%|0.51
0.61
**5.46**|**###**||**359.75**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||467.00|||||||||||||||||| ||||||||||||||144.44||||||||| |||||0.51|||||||||||||||||| ||||||||||||||62.00
213.15||||||||| ||||||||||||||23.00||||||||| |||||6,001.00|||||||||||||||||| ||||||||||||||62.00
121.08
35.00
62.00
9.23||||||||| |||||467.00
167.00
2,096.00|||||||||||||||||| ||||||||||||||223.65
50.00
62.00||||||||| |||||0.61|||||||||**3,955.87**||||||||| |||||**###**|||||||||||||||||| Potterne Village Hall (Charlty Number 2024901 Flnanclal Statements For the Year ended 31 March 2021 4 Brv*nleaze Lan WIMshire SN10 SPA Te*phone.' 07813 TTTT10 POThERNE VILLAGE HALL BALANCE SHEEr AS AT 31 MARCH 2021 2021 2020 Curr•nt A••ot• Bank Current Account 8ank Business Reserve Accounl Cash in Hand Debtors and Prepayments 12.058 30.642 178 9,190 10,637 23 195 Les8: Current Llabllltl04 Creditors - Accruals arKI Deferred Income 515 450 Net Current A880ts 42,362 19,596 TOTAL NET ASSErs 42 362 Repr••6nted By General Fund Brought Forward ProfiV(Loss) ft)r the Year 19,596 22 766 17,952 I have audrted the accounts of Potterne Village Hall for the year ended 31 st March 2021 and confirm that they are in accordan￿ with the books and records supplied to me. lan Wheeler porrERNE VILLAGE HALL INCOME AND EXPENDITURE Accoupir For the Year ended 31st March 2021 In¢¢xn• Letting$ Fund Raising Surplus LI￿nCe Fees Oonations Council Grants Interest Eamed 194 5.679 3.972 20 557 20.532 20 Exp•ndI￿ro Electricity and Gas 938 78 827 2,349 Water Insurances Te￿hone. Post & Slat Ropairs and maintonan¢g Perforniing rights Advertising Licence Costs Subscripti¢)n8 Presentalwt8 COVIO Costs 827 271 2,206 165 35 70 704 70 100 20 183 175 240 176 Mi8ce118neous Expenses Profit for th8 Year 22,981 2.634 Less: Exceptional Buikling Costs Write off of outstanding C)8bts 195