SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY REGISTERED CHARITY NUMBER 202457
ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY REGISTERED CHARITY NUMBER 202457
Index
| Page No. | |
|---|---|
| Trustees' annual report | 1 - 2 |
| Independent examiners' report | 3 |
| Statement of financial activities (SOFA) | 4 |
| Balance sheet | 5 |
| Accounting policies and notes to the financial statements | 6 - 11 |
| Supplementary information | 11 |
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY REGISTERED CHARITY NUMBER 202457 Trustees Annual Report for the Year Ended 31 December 2022
REFERENCE AND ADMINISTRATIVE DETAILS
Registered as a Charity in England & Wales. Previously known as “Shaftesbury Municipal Charities” or “Shaftesbury Charities.”
CHARITY REGISTERED NUMBER
202457
CHARITY’S PRINCIPAL ADDRESS
33 Salisbury Street Shaftesbury Dorset SP7 8EL
GOVERNING DOCUMENT
The Charity is regulated by a scheme of the Charity Commissioners dated 29th July 1996.
TRUSTEES
Mr Anthony Thomas Morgan (Chairman) Appointed by Trustees Mr Roger Haydn Booth Appointed by Trustees Mr Colin Howes Appointed by Trustees Patricia Lever Appointed by Trustees Mr Timothy Cook Appointed by Shaftesbury Town Council
Two representative Trustees are appointed by Shaftesbury Town Council, and one representative Trustee by the Parish of Melbury & Cann. New representative Trustees are appointed for a renewable period of four years. New co-opted Trustees are appointed by the Board of Trustees for a renewable period of five years.
The Charity does not have any Custodian Trustees.
OBJECTS AND ACTIVITIES OF THE CHARITY
The object of the Charity is to provide accommodation for persons in need, who are resident in the Parishes of Shaftesbury, Cann, Motcombe, Stour Provost, Margaret Marsh, Fontmell Magna, Compton Abbas and Donhead St. Mary. The Charity maintains 21 warden-assisted single bedsit flats to enable them to meet this object.
This activity benefits the public by allowing older persons in particular to remain independent for longer, whilst still being near to family and friends. As such, families are able to grow and the community stays stronger.
ACHIEVEMENTS AND PERFORMANCE
The Trustees policy is to ensure that the facilities of the Almshouse are upgraded, when the funds are available, to enable the residents to remain in occupation of their flats for as long as is feasible, whilst allowing them a measure of independence.
The residents of the Almshouses make a weekly contribution towards the cost of maintaining the Almshouses, and essential services to them, which is partly subsidised by the Charity’s endowment income. The Charity is affiliated to the National Association of Almshouses.
When flats become vacant new residents who meet the criteria of being of retirement age and from the local area, are able to apply to the trustees. The trustees have regard to the Charity Commissions guidance on public benefit.
Page 1
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY REGISTERED CHARITY NUMBER 202457 Trustees Annual Report for the Year Ended 31 December 2022
As part of our Strategic review and with guidance from The Almshouse Association we are now directly employing our own in-house Clerk Administrator who as part of their duties is to check on residents who are deemed to be vulnerable, in addition we have made available a sophisticated electronic communication system to each resident which activates to a 24/7 operated alarms receiving centre.
As noted in the previous annual reports, the building and refurbishment is nearing final completion, with phases 1 and 2 completed. The Charity has sufficient funds to complete the final phase during 2023.
POLICIES
The level of reserves in the Cyclical Maintenance Fund and the Extraordinary Repair Fund are as recommended by the National Association of Almshouses.
The level of these reserves are as stated in note 13 of the accounts.
At the present time investments in respect of the Extraordinary Repair Fund etc are paid into the C.O.I.F. Charities Investment fund in accordance with an earlier scheme of the Commissioners of the 20th June 1967.
DECLARATION
I declare in my capacity of Charity Trustee, that:
-
the Trustees have approved the report above; and
-
authorised me to sign it on their behalf.
Signed:
Date: ….………...………….………………………….
Anthony Thomas Morgan, Trustee
Date: 2023
Page 2
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY REGISTERED CHARITY NUMBER 202457 Independent Examiners Report to the Trustees
I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2022 set out on pages 4 to 11.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the 2011 Act").
Having satisfied myself that the accounts of the charity are not required to be audited(under section 144(2) or the 2011 Act) and are eligible for an independent examination, I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act, and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Reporting Accountant R H Cooper FCA Mapwl House Sherborne Dorset DT9 4BJ
Signed: Date: 2023
Page 3
| SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY Statement of Financial Activities For the Year Ended 31 December 2022 Note Charitable activities 3 Investment income 4 Other incoming resources 5 Total incoming resources Expenditure on: Charitable activities 6 Governance costs 7 Total resources expended Net incoming/outgoing resources before transfers Transfers Gross transfers between funds 13 Reconciliation of funds Total funds brought forward Total funds carried forward Income & endowments from: Net movement in funds |
Cyclical Extraordinary Cyclical Extraordinary Endowment General Maint Repair TotalEndowment General Maint Repair Total Fund Funds Fund Fund 2022 Fund Funds Fund Fund 2021 £ £ £ £ £ £ £ £ £ £ - 115,637 - - 115,637 - 140,569 - - 140,569 - 3,902 - - 3,902 - 3,533 - - 3,533 - 3,575 - - 3,575 - 23,220 - - 23,220 - 123,113 - - 123,113 - 167,322 - - 167,322 - 50,428 - - 50,428 - 39,277 - - 39,277 - 8,229 - - 8,229 - 6,999 - - 6,999 - 58,656 - - 58,656 - 46,276 - - 46,276 - 64,457 - - 64,457 - 121,046 - - 121,046 - (25,040) 15,540 9,500 - - (25,040) 15,540 9,500 - - 39,417 15,540 9,500 64,457 - 96,006 15,540 9,500 121,046 300,000 651,159 152,360 456,559 1,560,078 300,000 555,153 136,820 447,059 1,439,032 300,000 690,576 167,900 466,059 1,624,535 300,000 651,159 152,360 456,559 1,560,078 Designated Designated |
Cyclical Extraordinary Cyclical Extraordinary Endowment General Maint Repair TotalEndowment General Maint Repair Total Fund Funds Fund Fund 2022 Fund Funds Fund Fund 2021 £ £ £ £ £ £ £ £ £ £ - 115,637 - - 115,637 - 140,569 - - 140,569 - 3,902 - - 3,902 - 3,533 - - 3,533 - 3,575 - - 3,575 - 23,220 - - 23,220 - 123,113 - - 123,113 - 167,322 - - 167,322 - 50,428 - - 50,428 - 39,277 - - 39,277 - 8,229 - - 8,229 - 6,999 - - 6,999 - 58,656 - - 58,656 - 46,276 - - 46,276 - 64,457 - - 64,457 - 121,046 - - 121,046 - (25,040) 15,540 9,500 - - (25,040) 15,540 9,500 - - 39,417 15,540 9,500 64,457 - 96,006 15,540 9,500 121,046 300,000 651,159 152,360 456,559 1,560,078 300,000 555,153 136,820 447,059 1,439,032 300,000 690,576 167,900 466,059 1,624,535 300,000 651,159 152,360 456,559 1,560,078 Designated Designated |
|---|---|---|
| - 167,322 - - 167,322 |
||
| - 39,277 - - 39,277 - 6,999 - - 6,999 |
||
| - 46,276 - - 46,276 |
||
| - 121,046 - - 121,046 - (25,040) 15,540 9,500 - |
||
| - 96,006 15,540 9,500 121,046 300,000 555,153 136,820 447,059 1,439,032 |
||
| 300,000 651,159 152,360 456,559 1,560,078 |
Page 4
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY Balance Sheet
For the Year Ended 31 December 2022
| Note Tangible fixed assets 8 Total Fixed Assets Current Assets Debtors 9 Cash at Bank 19b Total Current Assets Liabilities Creditors Amounts falling due within one year 10 Net Current Assets Total Assets less Current Liabilities Liabilities Creditors Amounts falling due after one year 10 Total net assets Funds of the Charity Endowments 11 Income Funds Unrestricted funds 12 Designated funds 13 Cyclical Maintenance Fund Extraordinary Repair Fund Total Charity Funds Fixed Assets |
2022 £ 1,452,230 1,452,230 5,330 206,518 211,849 11,980 199,868 1,652,098 27,563 27,563 1,624,535 300,000 690,576 167,900 466,059 1,624,535 |
2021 £ 1,305,191 |
|---|---|---|
| 1,305,191 | ||
| 5,825 290,688 |
||
| 296,513 10,388 |
||
| 286,124 | ||
| 1,591,316 | ||
| 31,238 | ||
| 31,238 | ||
| 1,560,078 | ||
| 300,000 651,159 152,360 456,559 |
||
| 1,560,078 |
Approved by the Board of Trustees on 2023 and signed on its behalf by:
…............................................................ Anthony Thomas Morgan, Trustee
The notes on pages 6 to 11 form part of these accounts.
Page 5
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY Notes to the Accounts For the Year Ended 31 December 2022
1 Basis of preparation
These accounts have been prepared on the basis of historic cost in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (2015), with accounting standards, and with the Charities Act 2011.
2 Accounting policies
INCOMING RESOURCES
Recognition of incoming resources
Incoming resources are included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources and any conditions for receipt are met;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Volunteer help
The value of any voluntary help is not included in the accounts.
EXPENDITURE AND LIABILITIES
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance costs
Governance costs include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Also included are the administrative charges payable to the Charity's clerk.
ASSETS
Tangible fixed assets for use by charity
These, with the exception of replacement furniture etc, are capitalised if they can be used for more than one year and cost at least £250. They are valued at cost or a reasonable value on receipt. The Charity does not have a policy of revaluation.
Page 6
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY Notes to the Accounts For the Year Ended 31 December 2022
| Cyclical Extraordinary Endowment General Maint Repair Total Fund Funds Fund Fund 2022 £ £ £ £ £ 3 Income & endowments from Charitable activities Residents' maintenance contributions - 106,507 - - 106,507 Electricity - 9,130 - - 9,130 Grants received - - - - - - 115,637 - - 115,637 4 Income & endowments from Investment income Rent & rent charges for land - 3,179 - - 3,179 Bank interest - 723 - - 723 - 3,902 - - 3,902 5 Income & endowments from Other incoming resources Wayleaves - 183 - - 183 Levers Estates - - - - - Donations received - - - - - Other income - 3,392 - - 3,392 - 3,575 - - 3,575 6 Expenditure on Charitable activities (a) Charitable activities Maintenance of Chubbs House - 36,060 - - 36,060 (c) Paid employees Gross wages & salaries - 14,133 - - 14,133 Pension contributions - 235 - - 235 - 14,368 - - 14,368 Total Charitable activities 22a - 50,428 - - 50,428 No Average number of Employees in year 1 Designated |
Cyclical Extraordinary Endowment General Maint Repair Total Fund Funds Fund Fund 2022 £ £ £ £ £ 3 Income & endowments from Charitable activities Residents' maintenance contributions - 106,507 - - 106,507 Electricity - 9,130 - - 9,130 Grants received - - - - - - 115,637 - - 115,637 4 Income & endowments from Investment income Rent & rent charges for land - 3,179 - - 3,179 Bank interest - 723 - - 723 - 3,902 - - 3,902 5 Income & endowments from Other incoming resources Wayleaves - 183 - - 183 Levers Estates - - - - - Donations received - - - - - Other income - 3,392 - - 3,392 - 3,575 - - 3,575 6 Expenditure on Charitable activities (a) Charitable activities Maintenance of Chubbs House - 36,060 - - 36,060 (c) Paid employees Gross wages & salaries - 14,133 - - 14,133 Pension contributions - 235 - - 235 - 14,368 - - 14,368 Total Charitable activities 22a - 50,428 - - 50,428 No Average number of Employees in year 1 Designated |
Cyclical Extraordinary Endowment General Maint Repair Total Fund Funds Fund Fund 2022 £ £ £ £ £ 3 Income & endowments from Charitable activities Residents' maintenance contributions - 106,507 - - 106,507 Electricity - 9,130 - - 9,130 Grants received - - - - - - 115,637 - - 115,637 4 Income & endowments from Investment income Rent & rent charges for land - 3,179 - - 3,179 Bank interest - 723 - - 723 - 3,902 - - 3,902 5 Income & endowments from Other incoming resources Wayleaves - 183 - - 183 Levers Estates - - - - - Donations received - - - - - Other income - 3,392 - - 3,392 - 3,575 - - 3,575 6 Expenditure on Charitable activities (a) Charitable activities Maintenance of Chubbs House - 36,060 - - 36,060 (c) Paid employees Gross wages & salaries - 14,133 - - 14,133 Pension contributions - 235 - - 235 - 14,368 - - 14,368 Total Charitable activities 22a - 50,428 - - 50,428 No Average number of Employees in year 1 Designated |
Cyclical Extraordinary Endowment General Maint Repair Total Fund Funds Fund Fund 2021 £ £ £ £ £ - 102,314 - - 102,314 - 8,255 - - 8,255 - 30,000 - - 30,000 Designated |
Cyclical Extraordinary Endowment General Maint Repair Total Fund Funds Fund Fund 2021 £ £ £ £ £ - 102,314 - - 102,314 - 8,255 - - 8,255 - 30,000 - - 30,000 Designated |
|---|---|---|---|---|
| - 115,637 - - |
115,637 |
- 140,569 - - |
140,569 | |
| 3,179 723 |
- 3,524 - - - 9 - - |
3,524 9 |
||
| - 3,902 - - |
3,902 |
- 3,533 - - |
3,533 | |
| 183 - - 3,392 |
- 192 - - - 200 - - - 22,800 - - - 28 - - |
192 200 22,800 28 |
||
| - 3,575 - - |
3,575 |
- 23,220 - - |
23,220 | |
| - 36,060 - - |
36,060 | - 24,854 - - |
24,854 | |
| - 14,133 - - - 235 - - |
14,133 235 |
- 14,267 - - - 156 - - |
14,267 156 |
|
| - 14,368 - - |
14,368 | - 14,422 - - |
14,422 | |
| - 50,428 - - |
50,428 | - 39,277 - - |
39,277 | |
| No 1 |
No 1 |
There were no employees receiving benefits.
Page 7
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY Notes to the Accounts For the Year Ended 31 December 2022
| 7 Expenditure on Governance Costs Accountancy fee Independent examiners fee Legal & professional fees Insurance Advertising Computer and IT expenses Sundry expenses Bank charges |
Cyclical Extraordinary Endowment General Maint Repair Total Fund Funds Fund Fund 2022 £ £ £ £ £ - 5,447 - - 5,447 - 500 - - 500 - 1,486 - - 1,486 - 351 - - 351 - - - - - - - - - - - 50 - - 50 - 394 - - 394 Designated |
Cyclical Extraordinary Endowment General Maint Repair Total Fund Funds Fund Fund 2021 £ £ £ £ £ - 3,251 - - 3,251 - 1,000 - - 1,000 - 1,195 - - 1,195 - 350 - - 350 - 160 - - 160 - 626 - - 626 - 23 - - 23 - 395 - - 395 - 6,999 - - 6,999 Designated |
|---|---|---|
| - 8,229 - - 8,229 |
8 Tangible Fixed Assets
| Cost At 1 January 2022 Additions At 31 December 2022 At 31 December 2021 |
Freehold Land Building Furniture & & Almshouses Development Equipment Total £ £ £ £ 163,354 1,138,678 3,159 1,305,191 - 147,038 - 147,038 |
|---|---|
| 163,354 1,285,717 3,159 1,452,230 |
|
| 163,354 1,138,678 3,159 1,305,191 |
At the end of the period, the charity had capital commitments contracted for but not provided in these financial statements in respect of Building Development totalling £19,421 (2021: £nil).
| 9 Debtors Trade debtors Prepayments Other debtors |
2022 £ 133 4,884 313 5,330 |
2021 £ 705 4,772 348 |
|---|---|---|
| 5,825 |
Page 8
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY Notes to the Accounts For the Year Ended 31 December 2022
10 Liabilities
| Creditors - amounts falling due within one year Trade creditors Accruals Loan Wages Other creditors Creditors - amounts falling due after one year Loan 11 Endowment fund Balance at 31 December 2021 Net movement in funds Balance at 31 December 2022 12 Unrestricted - General fund Balance at 31 December 2021 Net movement in funds Balance at 31 December 2022 |
3,852 3,349 3,675 1,094 10 11,981 27,563 27,563 300,000 - 300,000 651,159 39,417 690,576 |
58 6,645 3,675 - 10 |
|---|---|---|
| 10,388 | ||
| 31,238 | ||
| 31,238 | ||
| 300,000 - |
||
| 300,000 | ||
| 555,153 96,006 |
||
| 651,159 |
13 Designated Funds
The income funds of the Charity include the following designated funds which have been set aside out of the unrestricted funds by the Trustees for specific purposes:
| Cyclical maintenance fund Extra-ordinary repair fund |
Balance Transfer from Income/ Paid in Balance 31/12/2021 General Fund Profits Year 31/12/2022 £ £ £ £ £ 152,360 15,540 - - 167,900 456,559 9,500 - - 466,059 |
BalanceTransfer from Income/ Paid in Balance 31/12/20General Fund Profits Year 31/12/2021 £ £ £ £ £ 136,820 15,540 - - 152,360 447,059 9,500 - - 456,559 |
|---|---|---|
| 608,919 25,040 - - 633,959 |
583,879 25,040 - - 608,919 |
14 Analysis of Net assets by Fund
| Analysis of Net assets by Fund | ||
|---|---|---|
| Tangible fixed assets Other current assets Current liabilities Non-current liabilities |
Extra Cyclical Ordinary Endowment Unrestricted Maintenance Repair Funds Fund fund Fund Fund 2022 £ £ £ £ £ 300,000 518,271 167,900 466,059 1,452,230 - 211,849 - - 211,849 |
Extra Cyclical Ordinary Endowment Unrestricted Maintenance Repair Funds Fund fund Fund Fund 2021 £ £ £ £ £ 300,000 396,272 152,360 456,559 1,305,191 - 296,513 - - 296,513 |
| 300,000 730,119 167,900 466,059 1,664,078 - (11,981) - - (11,981) - (27,563) - - (27,563) |
300,000 692,785 152,360 456,559 1,601,704 - (10,388) - - (10,388) - (31,238) - - (31,238) |
|
| 300,000 690,576 167,900 466,059 1,624,535 |
300,000 651,159 152,360 456,559 1,560,078 |
Page 9
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY Notes to the Accounts For the Year Ended 31 December 2022
15 Trustees and other related parties
No expenses were paid to the Trustees in this or the previous year.
16 Other information
-
The Charity had no commitments at the year end, except for those referenced in note 8.
-
The Charity has not given any guarantees to third parties that could be called on at the year end.
-
The Charity has not granted any loans to any institution or company connected to the Charity.
-
The Charity did not make any ex-gratia payments during the year.
17 Declarations:
Adequacy of assets to meet fund restrictions
Sufficient reserves are held in an appropriate form to enable each fund to be applied in accordance with the restrictions imposed.
Branches
The financial activities, assets and liabilities of all the Charity’s branches or sections have been included.
Changes in year end
The Trustees have not changed the year end date nor the length of the Charities financial year.
Discontinued, continuing and acquired operations
All the Charity’s operations are continuing operations and there were no operations discontinued or acquired during the year. Funds in deficit
No funds are in deficit at the balance sheet date.
Inalienable or historic events
The Charity had no assets at the balance sheet date classed as inalienable or historic. Intangible assets
The Charity had no intangible assets.
Inter-fund loans
There were no inter-fund loans outstanding at the balance sheet date.
Revaluations
None of the Charity’s functional fixed assets have been re-valued during the year and the Charity does not have a policy of re-valuation. Subsidiaries
The Charity has no subsidiary companies.
Un-capitalised fixed assets
The Charity has no material fixed assets which have not been capitalised. However, the freehold property including the site on which the almshouses are built have been Replacement furniture is treated as a revenue expense.
Transactions with Trustees
There were no transactions with trustees during the year, except those referred to in Note 21.
18 Related party transactions:
Businesses operated by Trustees with services provided under the standard terms and conditions of the company in question:
A T Morgan - Wessex Group Companies
Amounts invoiced during the year £53,420 (2021: £2,269)
There were no other outstanding balances with related parties at the reporting date.
Page 10
SHAFTESBURY MUNICIPAL ALMSHOUSE CHARITY Notes to the Accounts For the Year Ended 31 December 2022
19 Supplementary Information
| 19 Supplementary Information |
|
|---|---|
| 2022 £ a) Analysis of 'Resources expended - charitable activities' i) General funds Staff costs 14,368 Rates & water 3,122 Electricity 11,777 Gas 2,786 Insurance 2,814 Cleaning 1,605 Repairs to property 12,552 Gardening 91 Telephone 904 Sundry expenses 409 50,428 b) Cash at bank COIF deposit re cyclical maintenance fund 74,791 Current account 131,685 Petty Cash 42 206,518 |
2021 £ 14,422 1,360 10,988 2,414 2,852 140 6,146 104 692 159 |
| 39,277 | |
| 74,068 216,601 19 |
|
| 290,688 |
Page 11