CHAIRMAN’S REPORT – 27th NOVEMBER,2020
I would like to welcome you to our Twentieth Annual General Meeting.
Those of you that use the hall on a regular basis will be aware that the upgrading of the building is now well under way. The main hall, as you can see is now finished. Grants from various organisations enabled this work to be done.
We obtained more funding and the small hall has now also been completely refurbished. We are just waiting for the new curtain rails to be fitted so that the curtains can be put back in place.
The next project is to provide new toilets . These will be in the committee room behind me – access to the small hall will be retained. It is hoped that this work will start sometime in January and we apologise – in advance – for any inconvenience caused to hall users whilst this work is being carried out. I am sure you will agree hat this is a necessary addition for the hall users.
The hall bookings remain steady but, if you know of any group looking for a venue then please let us know – particularly for daytime use. We have been fortunate to have some new users of the hall this year – in addition to this the hall had been used on several occasions for “one off” events, such a birthday parties.
We are still running a “Saturday Social” and table top sale on the last Saturday of the month. These are intended to bring together the local community and, particularly, people who are on their own and need to make new friends. Attendance at these events vary but if you know of anyone on their own please let them know about these coffee mornings.
Our grateful thanks go to Charlie Burford and his son who look after all the outside ground works and keep everything looking tidy. Thanks must also go to Nigel Fish who looks after the hall cleaning.
I would like to thank Anita our Treasurer for all her hard work and for looking after our finances during the last twelve months and to Jim for his help. Anita will be presenting her balance sheet shortly.
We would like some more people to join the Committee – if you are interested then please have a word with one of the Committee Members at the close of the meting. Most of the existing Committee have been on for well over 10 years and the time is going to come when they will be thinking of stepping down – this is another reason why some new Committee Members are necessary. We do not want to get to the position where we have to close the hall because of a lack of people on Committee.
Finally, I would like to thank all the Committee for their unfailing help, support and hard work during the last 12 months; without this we would not be able to keep the hall running.
Thank you all for coming and I would be pleased if you would join us for a coffee at the conclusion of the meeting.
POOLBROOK VILLAGE HALL INCOME & EXPENDITURE ACCOUNT 30th September 2020
INCOME
| Hire of Hall Grants Social Meter Sale of Chairs Total Income EXPENDITURE Electricity Water Insurance Cleaner Renewals Sundry Repairs NET PROFIT Covid-19 |
5,314.00 25,643.00 24.00 72.00 250.00 31,303.00 1,031.42 114.74 1,134.85 195.00 17,991.00 676.85 40.00 164.97 21,348.83 9,954.17 |
5,314.00 25,643.00 24.00 72.00 250.00 |
|---|---|---|
| 9,954.17 |
| Date | Date | Customer | Details | Total | Grants | Hire of Hall |
|---|---|---|---|---|---|---|
| 11/10/2019 | Pyjama Drama | Hall Hire | 40.00 | 40.00 | ||
| 18/10/2019 | Social Cash | Hall Hire | 7.00 | 7.00 | ||
| 18/10/2019 | Webster Cash | Hall Hire | 20.00 | 20.00 | ||
| 21/10/2019 | Price cheque | Hall Hire | 80.00 | 80.00 | ||
| 21/10/2019 | Neville cheque | Hall Hire | 360.00 | 360.00 | ||
| 25/10/2019 | PJ Drama cash | Hall Hire | 30.00 | 30.00 | ||
| 25/10/2019 | Jenny cash | Hall Hire | 160.00 | 160.00 | ||
| 28/10/2019 | Hire of Hall cash | Hall Hire | 111.00 | 111.00 | ||
| 29/10/2019 | Lin Edwards | Hall Hire | 110.00 | 110.00 | ||
| 09/11/2019 | Bernard Sunley Foundation | Grant | 5,000.00 | 5,000.00 | ||
| 15/11/2019 | Mulka S H ADGD | Hall Hire | 60.00 | 60.00 | ||
| 27/11/2019 | Lin Edwards | Hall Hire | 110.00 | 110.00 | ||
| 11/12/2019 | Lin Edwards | Hall Hire | 80.00 | 80.00 | ||
| 12/12/2019 | Party - cash | Hall Hire | 178.00 | 178.00 | ||
| 12/12/2019 | Jenny - cash | Hall Hire | 70.00 | 70.00 | ||
| 12/12/2019 | Meter - cash | Meter | 72.00 | |||
| 27/12/2019 | Church - cheque | Hall Hire | 288.00 | 288.00 | ||
| 03/01/2020 | Mulka S H ADGD | Hall Hire | 100.00 | 100.00 | ||
| 17/01/2020 | Malvern Optical | Chairs | 250.00 | |||
| 29/01/2020 | Lin Edwards | Hall Hire | 120.00 | 120.00 | ||
| 04/02/2020 | Mulka S H ADGD | Hall Hire | 20.00 | 20.00 | ||
| 11/02/2020 | P Roper | Hall Hire | 40.00 | 40.00 | ||
| 26/02/2020 | Natalie Houlding | Hall Hire | 110.00 | 110.00 | ||
| 26/02/2020 | Lin Edwards | Hall Hire | 90.00 | 90.00 | ||
| 02/03/2020 | Jenny - cash | 22.00 | 22.00 | |||
| 02/03/2020 | Party - cash | 45.00 | 45.00 | |||
| 02/03/2020 | Social - cash | 11.00 | ||||
| 02/03/2020 | Oat Street Chapel | Inv 167 | 600.00 | 600.00 | ||
| 03/03/2020 | Burford - chq | 45.00 | 45.00 | |||
| 03/03/2020 | Old Meg - chq | 280.00 | 280.00 | |||
| 13/03/2020 | Coffee Morning - cash | 13.00 | ||||
| 16/03/2020 | Trevill - chq | 48.00 | 48.00 | |||
| 16/03/2020 | Summarq - chq | 80.00 | 80.00 | |||
| 16/03/2020 | U3A - chq | 215.00 | 215.00 | |||
| 16/03/2020 | Neville - chq | 448.00 | 448.00 | |||
| 17/03/2020 | Lin Edwards | 70.00 | 70.00 | |||
| 27/03/2020 | Main Grants | 9,893.00 | 9,893.00 | |||
| 06/04/2020 | Christian Science | 342.00 | 342.00 | |||
| 16/04/2020 | Local Giving | 500.00 | 500.00 | |||
| 14/05/2020 | MHDC | Non Domestic Rates Refund | 10,000.00 | 10,000.00 | ||
| 26/05/2020 | Oat Street Chapel | Inv 172 | 200.00 | 200.00 | ||
| 27/05/2020 | Natalie Houlding | Hall Hire | 60.00 | 60.00 | ||
| 02/06/2020 | Old Meg | 120.00 | 120.00 | |||
| 17/06/2020 | Trefoil - chq | 12.00 | 12.00 | |||
| 17/06/2020 | Sumara - chq | 60.00 | 60.00 |
| 17/06/2020 17/06/2020 Charlie - chq Neville - chq |
45.00 45.00 152.00 152.00 |
|---|---|
| 07/07/2020 07/07/2020 31/07/2020 Rank Foundation Church - chq U3A - chq |
96.00 96.00 190.00 190.00 250.00 250.00 |
| Lin Edwards Oct 19 | 31,303.00 25,643.00 5,314.00 |
| 808.00 5,170.00 788.00 390.00 240.00 11,770.00 842.00 10,260.00 389.00 536.00 31,193.00 110.00 31,303.00 |
Sale of Meter Chairs Social
| 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
|
|---|---|
| 72.00 | |
| 250.00 | |
| 11.00 13.00 |
|
0.00 0.00 0.00 0.00 0.00 72.00 250.00 24.00
| Date | Date | Payee | Details | Chq no | Total | Electricity |
|---|---|---|---|---|---|---|
| 18/10/2019 | PettyCash | 101346 | 20.00 | |||
| 12/12/2019 | Cleaner - Oct & Nov | 101347 | 105.00 | |||
| 13/12/2019 | Npower | Electricity | 101348 | 266.42 | 266.42 | |
| 24/12/2019 | Rollinson Smith | Insurance | 101349 | 1,134.85 | ||
| 02/01/2020 | EDF Energy | Electricity | 190.00 | 190.00 | ||
| 16/01/2020 | Cleaner | 101351 | 45.00 | |||
| 03/02/2020 | EDF Energy | Electricity | 190.00 | 190.00 | ||
| 06/02/2020 | K Yates | Fire Services | 101352 | 40.00 | ||
| 28/02/2020 | Severn Trent | Water Rates | 101354 | 47.25 | ||
| 28/02/2020 | P Mincke | Toilets | 101353 | 6,000.00 | ||
| 02/03/2020 | EDF Energy | Electricity | 190.00 | 190.00 | ||
| 16/03/2020 | Severn Trent | Water Rates | 101355 | 20.63 | ||
| 16/03/2020 | Petty Cash | Toilet Roll | 101356 | 20.00 | ||
| 27/03/2020 | Paul Muncke | Toilet Building | 101357 | 5,000.00 | ||
| 01/04/2020 | EDF Energy | Electricity | 190.00 | 190.00 | ||
| 03/04/2020 | Cleaner | 101358 | 45.00 | |||
| 01/05/2020 | EDF Energy | Electricity | 1.00 | 1.00 | ||
| 01/06/2020 | EDF Energy | Electricity | 1.00 | 1.00 | ||
| 01/07/2020 | EDF Energy | Electricity | 1.00 | 1.00 | ||
| 21/07/2020 | P Roper | Post Box, Curtain Rail, Tea Urn | 101359 | 124.97 | ||
| 27/07/2020 | Severn Trent | Water Rates | 101361 | 46.86 | ||
| 27/07/2020 | Diverse Comm Solutions | PPE,Sanitisers,etc | 101360 | 609.96 | ||
| 03/08/2020 | EDF Energy | Electricity | 1.00 | 1.00 | ||
| 04/08/2020 | Paul Muncke | Toilet etc | 101362 | 5,575.00 | ||
| 19/08/2020 | PeggySigns | Safetysigns + cleaning products | 101363 | 66.89 | ||
| 01/09/2020 | EDF Energy | Electricity | 1.00 | 1.00 | ||
| 01/09/2020 | Bolat Carpentry | Flooring- toilets | 101364 | 1,416.00 | ||
| 21,348.83 | 1,031.42 |
| Oct-19 | 20.00 |
|---|---|
| Nov-19 | 0.00 |
| Dec-19 | 1,696.27 |
| Jan-20 | 275.00 |
| Feb-20 | 6,047.25 |
| Mar-20 | 5,040.63 |
| Apr-20 | 235.00 |
| May-20 | 1.00 |
| Jun-20 | 1.00 |
| Jul-20 | 782.79 |
| Aug-20 | 5,642.89 |
| Sep-20 | 1,417.00 |
21,158.83
EDF Electricity- March 20 190.00
| Water | Insurance | Cleaner | Renewals | Covid | Petty Cash | Repairs | |
|---|---|---|---|---|---|---|---|
| 20.00 | |||||||
| 105.00 | |||||||
| 1,134.85 | |||||||
| 45.00 | |||||||
| 40.00 | |||||||
| 47.25 | |||||||
| 6,000.00 | |||||||
| 20.63 | |||||||
| 20.00 | |||||||
| 5,000.00 | |||||||
| 45.00 | |||||||
| 124.97 | |||||||
| 46.86 | |||||||
| 609.96 | |||||||
| 5,575.00 | |||||||
| 66.89 | |||||||
| 1,416.00 | |||||||
| 114.74 | 1,134.85 | 195.00 | 17,991.00 | 676.85 | 40.00 | 164.97 |
0.00 0.00 0.00 0.00 0.00 0.00 0.00
0.00
0.00
0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00
0.00
0.00
0.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
| Balance as at 1st Oct 2019 Add Receipts - Oct 19 - Sep 20 Less: Payments - Oct 19 - Sep 20 Balance as at 30th September 2020 |
12,334.26 31,303.00 -21,348.83 |
|---|---|
| 22,288.43 |
Stable Farm Blackmore Park Hanley Swan Worcestershire WR8 0EF
Phone no: 01684 310384 Mobile no: 07835 767791 E-mail: sjw5464@btinternet.com
22[nd] July 2021
Poolbrook Village Hall Committee c/o Anita Fish 19 Langland Avenue Malvern Worcestershire WR14 2EG
Dear Chairperson,
Ref: Independent Examiner’s Report
This is my report to the Committee on my examination of the accounts for Poolbrook Village Hall for the year ended 30[th] September 2020.
I have undertaken the examination and completed this report as a qualified member of the Institute of Certified Bookkeepers (Practice number 18486).
I can confirm that during my examination, I identified three minor points of interest:
-
A receipt from Lin Edwards for £110.00 had not been included in the accounts.
-
A payment to EDF Energy for £190.00 had not been included in the accounts.
-
A cheque made payable to Npower in January 2020 was never presented by the supplier.
Aside from the above, no material matters have come to my attention in connection with the examination and I therefore have no concerns nor have I come across any matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Your sincerely
Steve Wardle AICB
(Practice No. 18486)