## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 09 2023 **To** 31 08 2024 ## Section A Reference and administration details HOSPITAL OR ALMSHOUSES OF DOROTHY ELIZABETH **Charity name** PICKERING AND FRANCES BYRD **Other names charity is known by** Trustees of Pickering Byrds Charity **Registered charity number (if any)** 202223 **Charity's principal address** 19 Nene View Islip Kettering Northants **Postcode NN14 3LD** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kevin Jefferies|||Full Board| ||Sylvia Prestwich|||Full Board| ||Diane Newbold|||Full Board| ||Charles Wilcox|||Full Board| ||Maxine Bosworth|||Full Board| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust deed Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Trustees Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** ALMSHOUSES FOR POOR SPINSTERS OR WIDOWS WHO WERE BORN IN THE PARISH OF TITCHMARSH OR ARE RESIDENT IN THE SAID PARISH AT THE TIME OF APPOINTMENT. FAILING THAT, APPLICATIONS FROM ALDWINCLE, CLOPTON, PILTON, STOKE DOYLE, ACHURCH, THORPE AND WADENHOE MAY BE CONSIDERED. March **2012** **TAR** 2 Provision of accommodation as set out in the Governing instrument. Trustees ensure all properties are well maintained and offer quality accommodation, and are subject to routine maintenance throughout the year. All trustees have been issued with and have noted the Trustees guidance on public benefit as issued by the Charity Commission. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** A listed building application was submitted to the Local Authority during 23/24 financial year for stonework repairs to all cottages this application is now approved. The Stonework project will be completed in 24/25 financial year. 33 Islington remains vacant for the time being, LBC consent has been approved for the internal staircase to be altered on the grounds of H & S, it is anticipated the discharge of conditions will take place early 24/25 financial year with the alteration project taking place new year 2025 and the property being relet Easter 2025 Provision of accommodation within the village as set out in the Governing instrument criteria PROVIDING ACCOMMODATION TO NEEDY SPINISTERS AND WIDOWS WITHIN THE PARISH Ongoing review of condition of properties to ensure they remain at all times in a satisfactory condition for the benefit of the occupiers. The Trustees next project will be to look at the windows and doors to all cottages to ascertain their economical life span, and decide if a whole window and door replacement project should take place, this will be subject to the usual LBC from the Local Authority. March **2012** **TAR** 4 ## **Section E Financial review** A reserve policy is not in place; however, the Trust Board have access to **Brief statement of the** a minimum sum of £50K cash at any given time, the sum available can **charity’s policy on reserves** frequently be in excess of this amount. If major expenses are anticipated the Trust Board receive an investment income of approximately £24K per annum with an annual rental income of approximately £33K per annum **Details of any funds materially in deficit** n/a ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Emma Michelle Morehen **Position (eg Secretary, Chair,** Secretary **etc) Date** 10 December 2024 March **2012** **TAR** 5 ## **TRUSTEES OF PICKERING BYRDS CHARITY** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024** |**Receipts**|**2024**|**2023**|**Payments**|**2024**|**2023**| |---|---|---|---|---|---| |Rent|£33,660.84|£33,101.13|Administration|£277.00|£192.00| |HMRC refund|-||Maintenance|£34,496.24|£85,651.60| |Council tax refund|-||Water charges|£745.52|£643.92| |Transfer
from
Rathbones|-|£40,000.00|Expenses|-|£34.69| ||||Insurance|£1416.90|£1365.77| ||||Grass cutting|£920.00|£480.00| ||||Transfer to Rathbones|-|-| ||||Membership|£343.00|£196.00| ||||Gas charges|£5152.82|£6005.85| ||||Council tax|£2713.58|£2062.15| ||||Clerk salary & HMRC
costs|£3669.40|£3499.20| ||||Electricity charges|£301.85|-| ||||Stonework project &
Associated costs|£1110.00|-| ||||Refurbishment
costs
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Islington|£4936.74|£2856.00| |**Total receipts**|**£33,660.84**|**£73,101.13**||**£56,083.05**|**£102,987.18**| Independent Examinerfs Report to the Trustees of Plckering Byrds Charity I report on the accounts for the year ended 31° August 2024, which are set out on the attached pages. Respective responsibilities of the Trustees and Independent Examiner As trustees of the charity, the Trustees of Pickering Byrds are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144121 of the Charities Act 2011 Ithe 2011 Actl and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the 2011 Act. follow the procedures laid down in the General Directions given by the Charity Commissioners section 14515llbl of the 2011 Act: and state whether particular matters have come to my attention. Basis of Independent Examiner's Statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of anv unusual items or disc105ures in the accounts, and seeking explanations from the management commlttee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts. Independent Examiner's Statement In tonnectlon with my examination, no matters have come to my attention which give me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with s.130 of the 2011 Act,. or to prepare accounts which accord with these accounting records have not been met,. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understandlng of the accounts to be reached. Certified by- Mrs Hannah Rawlings For and on behalf of Denton Tavara Limited 5 November 2024