**Headington Quarry Village Hall (HQVH)** 

**Annual Return and Statement of Accounts for the Year:  1st October 2024 to 30th September 2025** 

## **Administrative Information:** 

## **Registered Charity Number:** 202215 

**Address:** 67 Quarry Road  Headington Quarry  Oxford  OX3 8NX 

## **HQVH Officers for the Year: Chairman 2024#2025:** 

Mrs Rosalind Rogers (a.k.a. Cllr Roz Smith) 12 Weyland Road Headington Quarry Headington Oxford  OX3 8PD 

## **Treasurer 2024#2025:** 

Dr Alan C. Edwards 51 Quarry High Street Headington Quarry Oxford  OX3 8JU 

## **REVIEW OF ACTIVITIES** 

**Overview:** The Charity is governed by deed dated 12th August 1929; transfer of Trusteeship from the National Council of Social Services (Inc) to the Charity Commission dated 12th January 1972.  The objects of the Charity are to provide village hall facilities for the inhabitants of Holy Trinity Parish, Headington, Oxford, for various activities without distinction of political, religious or other opinions with the object of improving the conditions for the life of local residents. The building itself includes a main hall, a stage area, a smaller room called the Jubilee Room (now with a kitchenette), and a kitchen, with a toilet block to the side and rear. 

**Area served:** Parish of Holy Trinity Church, Headington Quarry and its environs. 

**Hosted Activities:** The main activities of the Trustees of the Charity are in managing and maintaining the hall for the benefit of the parishioners. The hall is used by local church and community groups which include Brownies, a Nursery, dance classes, the Oxford Fiddle Group, a Book Club, and the Quarry Renaissance Band, The hall is also hired for local family parties and celebrations. 

**Committees:** Headington Quarry Village Hall is run and maintained via a Management Committee comprising the Trustees and local community representatives consisting of volunteers from the local area and from the clubs etc. whose activities are hosted by the Hall. 

The Trustees and Representatives for the year 2024#2025 were: Chairman: Mrs Rosalind Rogers (also known as Cllr Roz Smith) Treasurer: Dr Alan C. Edwards                     Secretary: Vacancy Bookings Secretary: Vacancy  (Chairman standing in) Mr Paul Rogers             Ms Frances Farrar                  Mr Chris Mills Mr Sebastian Bates       Ms Jodie McMinn                   Ms Charlott Walsh Ms Mary McClarey        Mr Matthew Spring                 Mrs Theresa Frayn Mr Vicente Francisco 



## **REVIEW OF FINANCIAL ACTIVITIES** 

## **Overview:** 

The drive to generate and accumulate funds to further renovate and improve our facilities has continued.  The Charity's bank accounts continue to be held with Barclays Bank. 

## **Income and Expenditure:** 

## **Income:** 

The majority of our reliable income is from long term hirers. The prime long term hirer is the nursery, known as Kiddies Korner, which occupies the hall on weekdays from 7am to 4pm. Dance groups (involving professional guidance) provide the second source of income, and the National and Voluntary groups the third.  There are then the short term hirers, e.g., family parties at weekends. The Charity itself engages in fund raising activities such as craft fairs, concerts etc. 

## **Expenditure:** 

The maintenance of the hall is the essential ongoing expense. This includes insurance, rates, gas, electricity, water, cleaning, and repairs, e.g., plumbing. The main expenditure this year has been for the repainting of the ceiling and walls of the Hall and Jubilee Room. 

## **Balance Sheet:** 

The balance sheet remains healthy. 

## **HQVH INCOME AND EXPENDITURE ACCOUNT for the Year 1st October 2024 to 30th September 2025** 

|**INCOME**<br>Nursery<br>Long term hire: Exercise Groups<br>Long term hire: Voluntary Groups<br>Long term hire: National Groups<br>Short term hire & retained deposits<br>Donations<br>Grants<br>Fundraising income<br>COIF and Bank Interest (net of tax)<br>Other<br>Profit on Disposal of Assets<br>**Total Income:**<br>**EXPENDITURE**<br>Premises<br>New Build Expenditure<br>Loan interest<br>Office costs<br>Fundraising costs<br>Depreciable Purchases<br>Other<br>Loss on disposal of assets<br>**Total Expenditure:**<br>**Surplus/(Deficit):     (**|**2024#2025**Notes<br>**£**<br>6650.00 (8)<br>8177.50 (8)<br>2851.61 (8)<br>3354.00 (8)<br>5371.50 (9)<br>382.34 (10)<br>0.00 (12)<br>2454.14 (11)<br>501.43 (13)<br>520.17 (15)<br>0.00<br>**30262.69**<br>**2024#2025**Notes<br>**£**<br>21931.34 (17)<br>13496.31 (15)<br>0.00<br>506.85 (18)<br>479.98 (11)<br>0.00<br>145.11 (15)<br>0.00<br>**36559.59**<br>**-6296.90 )**<br>**(**|**2023#2024**<br>**£**<br>6000.00<br>4906.00<br>2854.50<br>3120.00<br>4492.50<br>92.00<br>0.00<br>2860.15<br>960.01<br>1437.06<br>0.00<br>**26722.22**<br>**2023#2024**<br>**£**<br>10202.67<br>39236.14<br>0.00<br>614.31<br>515.17<br>527.00<br>159.80<br>0.00<br>**51255.09**<br> **-24532.87 )**|
|---|---|---|
||**-6296.90 **|**-24532.87 **|





**HQVH BALANCE SHEET for the Year 1st October 2024 to 30th September 2025** 

## **2024#2025 2023#2024** 

|**Fixed assets**||||||
|---|---|---|---|---|---|
|Property||-|||-|
|Fixtures and fittings||0.00|||0.00|
|Hall and Office equipment||0.00|||0.00|
|Investment property||-|||-|
|Other investments||2520.47|||2520.47|
|**Total Fixed Assets:**||2520.47|||2520.47|
|**Current assets**||||||
|Stock||0.00|||0.00|
|Debtors and Pre-payments||459.53|(6)||534.50|
|Loans||0.00|||0.00|
|Cash at bank and in hand||36437.10|||45585.10|
|**Total Current Asset**||36896.63|||46119.60|
|**Creditors falling due in less than one year**||**( )**||||
|Creditors and Accruals<br>**(**||320.00|**)**(7)|**(**|912.00**)**|
|Uncleared Cheques ( )<br>**(**||0.00|**)**|**(**|2334.07**)**|
|Loan repayments<br>**(**||0.00|**)**|**(**|0.00**)**|
|**Net current assets/(liabilities**||36576.63|||42873.53|
|**Total assets less (liabilities**||39097.10|||45394.00|
|**Creditors due in more than one year      (**||0.00|**)**|**(**|0.00**)**|
|**Provisions for liabilities and charges      (**||0.00|**)**|**(**|0.00**)**|
|**Net Assets:**||**39097.10**|||**45394.00**|
|**Financed by:**||||||
|Accumulated fund at start of year||45394.00|||69926.87|
|Surplus/(Deficit) for the current year**(**||-6296.90|**)**|**(**|-24532.87**)**|
|**Accumulated Fund at end of year:**||**39097.10**|||**45394.00**|
|**Distributed at end of year as:**||||||
|Fixed Assets||2520.47|||2520.47|
|Net Current Assets (Liabilities)||139.53||**(**|-2711.57**)**|
|Current Account {day-to-day}||8072.96|||25611.11|
|Building Project Account||28364.14|||19973.99|
|**Total:**||**39097.10**|||**45394.00**|





**NOTES TO THE 2024#2025 ACCOUNTS** 

**1. Accounting policies:** The financial statements have been prepared in accordance with applicable standards and guidance issued by the Charities Commission. 

**2. Accounting convention:** The statements are prepared on a historical basis with adjustments according to the wishes of the Charities Commission. 

**3. Change in basis:** There is no change in basis over last year. 

**4. Related Parties: HQVH** has had no transactions with related parties this year. 

**5. Fixed Assets:** No disposals were made this year.The repainted hall walls and ceiling are not considered as disposable or depreciable. Replacement curtains for the main hall were acquired this year (£351.90) which are depreciable. However, they are included as part of Maintenance. 

|**Asset Cost**<br>Balance brought forward<br>Additions<br>Disposals<br>Balance carried forward<br>**Depreciation**<br>Method:<br>Balance brought forward<br>Disposals<br>Charge for the year<br>Theft<br>Balance carried forward<br>Net Book Value brought forward<br>Net Book Value carried forward<br>**Stock**<br>Balance brought forward<br>Increase<br>Decrea<br>**(**<br>Balance carried forward|**Property**<br>**Other**<br>**TOTAL**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>0.00<br>3662.34<br>0.00<br>0.00<br>1484.05<br>5146.39<br>-<br>-<br>-<br>-<br>351.90<br>351.90<br>-<br>-<br>-<br>-<br>0.00<br>0.00<br>3662.34<br>0.00<br>0.00<br>1835.95<br>5498.29<br>n/a<br>0.00<br>638.00<br>0.00<br>0.00<br>4508.39<br>5146.39<br>-<br>-<br>-<br>-<br>0.00<br>-<br>0.00<br>0.00<br>0.00<br>351.90<br>351.90<br>-<br>-<br>-<br>-<br>0.00<br>0.00<br>638.00<br>0.00<br>0.00<br>4508.39<br>5498.29<br>-<br>-<br>-<br>-<br>0.00<br>0.00<br>-<br>-<br>-<br>-<br>0.00<br>**0.00**<br>0.00<br>0.00<br><br>0.00**)**<br>**0.00**<br>**Fixtures**<br>**&**<br>**Fittings**<br>**Equip-**<br>**ment / IT**<br>**Equip-**<br>**ment / IT**<br>Straight<br>line over<br>2 years<br>Straight<br>line over<br>5 years<br>Straight<br>line over<br>4 years<br>100%<br>instant|**TOTAL**<br>**£**|
|---|---|---|
|||5146.39|
|||**0.00**|
||||
||**0.00**||



|**6. Debtors and Prepayments:**<br>Other debtors<br>Prepayments<br>Investment income<br>Totals:<br>**7. Creditors and Accruals:**<br>Trade creditors<br>Accruals<br>Short-term loans & overdrafts<br>Totals:|**Amounts falling due**<br>**within one year**<br>**2024#20252023#2024**<br>**£**<br>**£**<br>459.53<br>0.00<br>0.00<br>534.50<br>0.00<br>0.00<br>459.53<br>534.50<br>**Amounts falling due**<br>**within one year**<br>**2024#20252023#2024**<br>**£**<br>**£**<br>0.00<br>0.00<br>320.00<br>912.00<br>0.00<br>0.00<br>320.00<br>912.00|**Amounts falling due**<br>**exceeding one year**<br>**2024#20252023#2024**<br>**£**<br>**£**<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00|
|---|---|---|
|||0.00<br>0.00|
|||**Amounts falling due**<br>**exceeding one year**<br>**2024#20252023#2024**<br>**£**<br>**£**<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00|
|||0.00<br>0.00|





## **Notes to the 2024#2025 Accounts continued …** 

**8. Hire agreements:** Things are still on the mend following Covid. However, groups requiring professional guidance are doing well and are on the increase, now providing the best part of our income after the Nursery. 

## **9. Short-term Hire:** steady as she goes. 

**10. Donations:** These include some £160 from Friends of Quarry, £120 from Quarry Renaissance Band, £75 from a local residents group, and a private donation of £25. 

## **11. Fundraising income and expenditure:** .Craft Fairs remain popular as do open evenings. 

|Event|Donations|Income|Expenses|dik|eik|Net profit|
|---|---|---|---|---|---|---|
|Xmas Crafts Fair|£0.00|£476.90|£33.92|£70.00|£70.00|£442.98|
|OFG Open Night|£133.61|£530.00|£214.53|£0.00|£0.00|£449.08|
|Spring Craft Fair|£0.00|£312.00|£0.22|£13.31|£13.31|£311.78|
|OXIA|£0.00|£76.20|£12.08|£10.00|£10.00|£64.12|
|Summer Fete|£85.90|£337.00|£1.44|£25.00|£25.00|£421.46|
|Autumn Craft Fair|£20.53|£371.00|£0.32|£14.98|£14.98|£376.21|



**12. Grants:** No grants were applied for this year. 

**13. Investments:** The Charity's only 'investment' is a COIF account (Charity Deposit Fund)  managed by CCLA.  It amounts to £2520.47 and generated an interest of some £111. 

**14. Property & rental income/Office services: HQVH** owns no property, other than its Trustee's interest in the Village Hall itself, nor offers any office services. 

**15. Miscellaneous income and expenditure:** Other income is due to uncashed refund cheques and donations-in-kind (also included as expenditures-in-kind);  the 'New Build Expenditure' refers to the cost of repainting the hall ceiling and walls. 

**16. Profit/loss on disposal of assets: HQVH** has disposed of no assets, the NBV of which is £0. 

**17. Premises:** The figure given in the Expenditure column incorporates the following costs: Utilities:  Gas £4547.18 ; Electricity £720.00 ; Water £993.12 ; Hygiene £468.00 ; Waste £507.75 Maintenance: £8374.48 : including repair costs, plumbing, guttering, cleaning materials etc. Cleaning: £4234.48 : a continuing contract with S Parise. 

Insurance: £1739.03   (For info, the rebuilding sum insured for the premises is £1,134,867.00) Oxford City Council Business Rates: £347.30 

**18. Office costs:** Expenses: £0.00 (all stamps, envelopes, and paper are donations-in-kind); Fees: £199.34 (Web Site, Card Reader and Community First Oxfordshire); Supplies: £307.51 

## **19. Staff costs: HQVH** employs no staff. 

**20. Financing charges and Taxation: HQVH** has incurred no charges nor any tax liability in 2024#2025. 

## **This report was prepared by the HQVH 2024#2025 Management Committee.** 

We confirm that the above Statement of Accounts has been prepared in accordance with guidance issued by the Charities Commission and is correct to the best of our knowledge. In addition we confirm that these accounts have been approved by the Management Committee of Headington Quarry Village Hall. 

Signed and Dated: 27[th] November 2025 Treasurer 2024#2025Dr Alan C. Edwards 

Signed and Dated: 27[th] November 2025 Chairman 2024#2025: Mrs Rosalind Rogers 



**Headington Quarry Village Hall (HQVH)** 

**Annual Return and Statement of Accounts for the Year: 1st October 2024 to 30th September 2025** 

## **Administrative Information:** 

## **Registered Charity Number:** 202215 

**Address:** 67 Quarry Road Headington Quarry Oxford OX3 8NX 

## **HQVH Officers for the Year: Chairman 2024#2025:** 

Mrs Rosalind Rogers (a.k.a. Cllr Roz Smith) 

12 Weyland Road Headington Quarry Headington Oxford OX3 8PD 

## **Treasurer 2024#2025:** 

Dr Alan C. Edwards 51 Quarry High Street Headington Quarry Oxford OX3 8JU 

## **REVIEW OF ACTIVITIES** 

## **Overview:** 

The Charity is governed by deed dated 12th August 1929; transfer of  Trusteeship from the National Council of Social Services (Inc) to the Charity  Commission dated 12th January 1972. The objects of the Charity are to provide  village hall facilities for the inhabitants of Holy Trinity 

Parish, Headington,  Oxford, for various activities without distinction of political, religious or other opinions with the object of improving the conditions for the life of local residents.   The building itself includes a main hall, a stage area, a smaller room called the  Jubilee Room (now with a kitchenette), and a kitchen, with a toilet block to the  side and rear. 

**Area served:** Parish of Holy Trinity Church, Headington Quarry and its environs. 

## **Hosted Activities: Committees:** 

The main activities of the Trustees of the Charity are in managing and  maintaining the hall for the benefit of the parishioners. The hall is used by local  church and community groups which include Brownies, a Nursery, dance  classes, the Oxford Fiddle Group, a Book Club, and the Quarry Renaissance  Band, The hall is also hired for local family parties and celebrations. 

maintained via a Management  Committee comprising the Trustees and local community representatives  consisting of volunteers from the local area and from the clubs etc. whose  activities are hosted by the Hall. 

The Trustees and Representatives for the year 2024#2025 were: Chairman: Mrs Rosalind Rogers (also known as Cllr Roz Smith) Treasurer: Dr Alan C. Edwards Secretary: Vacancy Bookings Secretary: Vacancy (Chairman standing in) Mr Paul Rogers Ms Frances Farrar Mr Chris Mills Mr Sebastian Bates Ms Jodie McMinn Ms Charlott Walsh  Ms Mary McClarey Mr Matthew Spring Mrs Theresa Frayn  Mr Vicente Francisco 

Headington Quarry Village Hall is run and **REVIEW OF FINANCIAL ACTIVITIES** 

## **Overview:** 

The drive to generate and accumulate funds to 

further renovate and improve our  facilities has continued. The Charity's bank accounts continue to be held with  Barclays Bank. 



## **Income and Expenditure:** 

## **Income:** 

groups (involving professional guidance)  provide the second source of income, and the National and Voluntary groups  the third. There are then the short term hirers, e.g., family parties at weekends. The Charity itself engages in fund raising activities such as craft fairs, concerts  etc. 

## **Expenditure:** 

The majority of our reliable income is from long term hirers. The prime long term  hirer is the nursery, known as Kiddies Korner, which occupies the hall on  weekdays from 7am to 4pm. Dance 

The maintenance of the hall is the essential ongoing expense. This includes  insurance, rates, gas, electricity, water, cleaning, and repairs, e.g., plumbing.  The main expenditure this year has been for the repainting of the ceiling and  walls of the Hall and Jubilee Room. 

**Balance Sheet:** The balance sheet remains healthy. 

## **HQVH INCOME AND EXPENDITURE ACCOUNT for the Year 1st October 2024 to 30th September 2025** 

## **INCOME 2024#2025** Notes **2023#2024 £ £** 

Nursery 6650.00 (8) 6000.00 Long term hire: Exercise Groups 8177.50 (8) 4906.00 Long term hire: Voluntary Groups 2851.61 (8) 2854.50 Long term hire: National Groups 3354.00 (8) 3120.00 Short term hire & retained deposits 5371.50 (9) 4492.50 Donations 382.34 (10) 92.00 Grants 0.00 (12) 0.00 Fundraising income 2454.14 (11) 2860.15 COIF and Bank Interest (net of tax) 501.43 (13) 960.01 Other 520.17 (15) 1437.06 Profit on Disposal of Assets 0.00 0.00 

## **Total Income: 30262.69 26722.22** 

## **EXPENDITURE 2024#2025** Notes **2023#2024 £ £** 

Premises 21931.34 (17) 10202.67 New Build Expenditure 13496.31 (15) 39236.14 Loan interest 0.00 0.00 Office costs 506.85 (18) 614.31 Fundraising costs 479.98 (11) 515.17 Depreciable Purchases 0.00 527.00 Other 145.11 (15) 159.80 Loss on disposal of assets 0.00 0.00 

**Total Expenditure: 36559.59 51255.09** 

**- - Surplus/(Deficit): ( 6296.90 ) ( 24532.87 )** 

**HQVH BALANCE SHEET for the Year 1st October 2024 to 30th September 2025** 

**2024#2025 2023#2024** 

## **Fixed assets** 

Property - - Fixtures and fittings 0.00 0.00 Hall and Office equipment 0.00 0.00 Investment property - - Other investments 2520.47 2520.47 

**Total Fixed Assets:** 2520.47 2520.47 

## **Current assets** 

Stock 0.00 0.00 Debtors and Pre-payments 459.53 (6) 534.50 Loans 0.00 0.00 Cash at bank and in hand 36437.10 45585.10 



**Total Current Asset** 36896.63 46119.60 

## **Creditors falling due in less than one year ( )** 

Creditors and Accruals **(** 320.00 **(** 912.00 **)** 

**)** (7) 

Uncleared Cheques ( ) **(** 0.00 **) (** 2334.07 **)** Loan repayments **(** 0.00 **) (** 0.00 **)** 

**Net current assets/(liabilities** 36576.63 42873.53 **Total assets less** 

**(liabilities):** 39097.10 45394.00 **Creditors due in more than one year (** 0.00 **) (** 0.00 **)** 

**Provisions for liabilities and charges (** 0.00 **) (** 0.00 **)  Net Assets: 39097.10 45394.00** 

## **Financed by:** 

Accumulated fund at start of year 45394.00 69926.87 Surplus/(Deficit) for the current year **(** -6296.90 **) (** -24532.87 **) Accumulated Fund at end of year: 39097.10 45394.00 Distributed at end of year as:** 

Fixed Assets 2520.47 2520.47 Net Current Assets (Liabilities) 139.53 **(** -2711.57 **)** Current Account {day-to-day} 8072.96 25611.11 Building Project Account 28364.14 19973.99 

**Total: 39097.10 45394.00** 

## **NOTES TO THE 2024#2025 ACCOUNTS** 

**1. Accounting policies:** The financial statements have been prepared in accordance with applicable standards and guidance issued by the Charities Commission. 

**2. Accounting convention:** The statements are prepared on a historical basis with adjustments according to the wishes of the Charities Commission. 

**3. Change in basis:** There is no change in basis over last year. 

**4. Related Parties: HQVH** has had no transactions with related parties this year. 

**5. Fixed Assets:** No disposals were made this year.The repainted hall walls and ceiling are not considered as disposable or depreciable. Replacement curtains for the main hall were acquired this year (£351.90) which are depreciable. However, they are included as part of Maintenance. 

**Property Other TOTAL Fixtures Equip ment / IT & ment / IT Fittings Equip** 

**£ £ £ £ £** 

## **Asset Cost** 

Balance brought forward 0.00 3662.34 0.00 0.00 1484.05 5146.39 Additions - - - - 351.90 351.90 Disposals - - - - 0.00 Balance carried forward 0.00 3662.34 0.00 0.00 1835.95 5498.29 **Depreciation** Method: n/a over   2 years  over   5 years  over   4 years Straight  line Straight  line Straight  line 100%  instant 

Balance brought forward 0.00 638.00 0.00 0.00 4508.39 5146.39 Disposals - - - - 0.00 Charge for the year - 0.00 0.00 0.00 351.90 351.90 Theft - - - - 0.00 Balance carried forward 0.00 638.00 0.00 0.00 4508.39 5498.29 

Net Book Value brought forward - - - - 0.00 0.00 Net Book Value carried forward - - - - 0.00 **0.00 Stock** 

Balance brought forward 0.00 

Increase 0.00 Decrea **(** 0.00 **)** 



Balance carried forward **0.00** 

## **6. Debtors and Prepayments: Amounts falling due Amounts falling due within one year exceeding one year 2024#20252023#2024 2024#20252023#2024** 

**£ £ £ £** 

Other debtors 459.53 0.00 0.00 0.00 Prepayments 0.00 534.50 0.00 0.00 Investment income 0.00 0.00 0.00 0.00 

Totals: 459.53 534.50 0.00 0.00 

## **7. Creditors and Accruals: Amounts falling due Amounts falling due within one year exceeding one year 2024#20252023#2024 2024#20252023#2024** 

**£ £ £ £** 

Trade creditors 0.00 0.00 0.00 0.00 Accruals 320.00 912.00 0.00 0.00 Short-term loans & overdrafts 0.00 0.00 0.00 0.00 

Totals: 320.00 912.00 0.00 0.00 

## **Notes to the 2024#2025 Accounts continued …** 

**8. Hire agreements:** Things are still on the mend following Covid. However, groups requiring professional guidance are doing well and are on the increase, now providing the best part of our income after the Nursery. 

## **9. Short-term Hire:** steady as she goes. 

**10. Donations:** These include some £160 from Friends of Quarry, £120 from Quarry Renaissance Band, £75 from a local residents group, and a private donation of £25. 

**11. Fundraising income and expenditure:** .Craft Fairs remain popular as do open evenings. 

Event Donations Income Expenses dik eik Net profit Xmas Crafts Fair £0.00 £476.90 £33.92 £70.00 £70.00 £442.98 OFG Open Night £133.61 £530.00 £214.53 £0.00 

£0.00 £449.08 Spring Craft Fair £0.00 £312.00 £0.22 £13.31 £13.31 £311.78 OXIA 

£0.00 £76.20 £12.08 £10.00 £10.00 £64.12 

Summer Fete £85.90 £337.00 £1.44 £25.00 £25.00 £421.46 Autumn Craft Fair £20.53 £371.00 £0.32 £14.98 £14.98 £376.21 

## **12. Grants:** No grants were applied for this year. 

**13. Investments:** The Charity's only 'investment' is a COIF account (Charity Deposit Fund) managed by CCLA. It amounts to £2520.47 and generated an interest of some £111. 

**14. Property & rental income/Office services: HQVH** owns no property, other than its Trustee's interest in the Village Hall itself, nor offers any office services. 

**15. Miscellaneous income and expenditure:** Other income is due to uncashed refund cheques and donations-in-kind (also included as expenditures-in-kind); the 'New Build Expenditure' refers to the cost of repainting the hall ceiling and walls. 

**16. Profit/loss on disposal of assets: HQVH** has disposed of no assets, the NBV of which is £0. 

**17. Premises:** The figure given in the Expenditure column incorporates the following costs: Utilities: Gas £4547.18 ; Electricity £720.00 ; Water £993.12 ; Hygiene £468.00 ; Waste £507.75 Maintenance: £8374.48 : including repair costs, plumbing, guttering, cleaning materials etc. Cleaning: £4234.48 : a continuing contract with S Parise. 

Insurance: £1739.03 (For info, the rebuilding sum insured for the premises is £1,134,867.00) Oxford City Council Business Rates: £347.30 

**18. Office costs:** Expenses: £0.00 (all stamps, envelopes, and paper are donations-in-kind); Fees: £199.34 (Web Site, Card Reader and Community First Oxfordshire); Supplies: £307.51 



## **19. Staff costs: HQVH** employs no staff. 

**20. Financing charges and Taxation: HQVH** has incurred no charges nor any tax liability in 2024#2025. 

**This report was prepared by the HQVH 2024#2025 Management Committee.** We confirm that the above Statement of Accounts has been prepared in accordance with guidance  issued by the Charities Commission and is correct to the best of our knowledge. In addition we  confirm that these accounts have been approved by the Management Committee of Headington  Quarry Village Hall. 

27[th] November 2025 27[th] November 2025 

Signed and Dated: Signed and Dated: Treasurer 2024#2025:Dr Alan C. Edwards Chairman 2024#2025: Mrs Rosalind Rogers 



## **HEADINGTON QUARRY VILLAGE HALL  Registered Charity Number 202215: Accounts** 

## **INDEPENDENT EXAMINERS STATEMENT Financial Year 1st October 2024 to 30th September 2025** 

My examination of the accounts for the year ended 30th September 2025 has been carried out in accordance with section 41 of the Charities Act 1993.  The examination includes a review of the accounting records kept by the Charity's officials and a comparison of the accounts with these records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from the Charity concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. 

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records and comply with the requirements of the Act, have not been met or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Signed and Dated: Examiner's name Dr Richard Bradley and his/her address 24 Beaumont Road Headington Quarry Oxford OX3 8JN 

30[th] October 2025 

