Headington Quarry Village Hall (HQVH) Annual Report and Statement of Accounts for the Year: 1st October 2020 to 30th September 2021
Administrative Information:
Registered Charity Number: 202215
Address: 67 Quarry Road Headington Quarry Oxford OX3 8NX
HQVH Officers for the Year: Chairman 2020#2021:
Mrs Rosalind Rogers (a.k.a. Cllr Roz Smith) 12 Weyland Road Headington Oxford OX3 8PD
Treasurer 2020#2021:
Dr Alan C. Edwards 51 Quarry High Street Headington Quarry Oxford OX3 8JU
REVIEW OF ACTIVITIES
Overview:
The Charity is governed by deed dated 12th August 1929; transfer of Trusteeship from the National Council of Social Services (Inc) to the Charity Commission dated 12th January 1972. The objects of the Charity are to provide village hall facilities for the inhabitants of Holy Trinity Parish, Headington, Oxford, for various activities without distinction of political, religious or other opinions with the object of improving the conditions for the life of local residents. The building itself includes a main hall, a stage area, a smaller room called the Jubilee Room (now with a kitchenette), and a kitchen, with a toilet block to the side and rear, plus garden areas.
Area served:
Parish of Holy Trinity Church, Headington Quarry and its environs.
Hosted Activities:
The main activities of the Charity are in managing and maintaining the hall for the benefit of the parishioners. The hall is used by local church and community groups which include Brownies, a nursery, exercise, dance and music lessons, the Quarry WI, a Bridge Club, Headington Rangers and Girl Guides, a Martial Arts group, the Oxford Fiddle Group, and is also hired for local family parties and celebrations.
Committees:
Headington Quarry Village Hall is run and maintained via a Management Committee comprising the Trustees and local community representatives consisting of volunteers from the local area and from the clubs etc. whose activities are hosted by the Hall.
The Trustees and Representatives for the year 2020#2021 were: Chairman: Mrs Rosalind Rogers (also known as Cllr Roz Smith) Treasurer: Dr Alan C. Edwards Secretary: Dr Katherine Bull Bookings Secretary: Mr Hussain Ali Mr Paul Rogers Mr Chris Mills Ms Frances Farrar Mrs Sandra Bourgois Mrs Trish Medlicott Part Year: Mrs Glenys Gaskin Mrs Leanne Bowbrick
Page 1
REVIEW OF FINANCIAL ACTIVITIES
Overview:
The desire to generate and accumulate funds to further renovate and improve our facilities has continued but has been heavily curtailed due to the Covid-19 pandemic. Only Government Grants have kept income above expenditure. The Charity's bank accounts continue to be held with Barclays Bank although the local branch has now closed. However, the local Post Office makes it possible to deposit cheques with Barclays.
Income and Expenditure:
Income:
The majority of our reliable income is usually from long term hirers. The prime long term hirer is the nursery, known as Kiddies Korner, which occupies the hall on weekdays from 7am to 4pm. However, its business has been restricted this year due to Covid and less than half the usual income was generated. Voluntary and National groups generate the second source of income, and the exercise groups (involving professional guidance) the third – all three sources being minimal this last year.. There are then the short term hirers, e.g., family parties at weekend – mostly non-existent this year. The Charity has been unable to engage in fund raising activities this year. The main source of income this year has come through Covid-related Government Support Grants. This has kept our heads above water and we are truly grateful.
Expenditure:
The maintenance of the hall is the essential ongoing expense. This includes insurance, rates, gas, electricity, water, cleaning, and repairs, e.g., plumbing. This was reduced to some extent this year.
Balance Sheet:
The balance sheet remains healthy.
HQVH INCOME AND EXPENDITURE ACCOUNT for the Year 1st October 2020 to 30th September 2021
| INCOME Nursery Long term hire: Exercise Groups Long term hire: Voluntary Groups Long term hire: National Groups Short term hire & retained deposits Donations Grants Fundraising income COIF and Bank Interest (net of tax) Other Profit on Disposal of Assets Total Income: EXPENDITURE Premises New Build Expenditure Loan interest Office costs Fundraising costs Depreciable Purchases Other Loss on disposal of assets Total Expenditure: Surplus/(Deficit): |
2020#2021Notes £ (1) 5160.00 (8) 0.00 (8) 352.00 (8) 136.50 (8) 135.00 (9) 872.00 (10) 17907.43 (12) 0.00 0.53 1047.99 (15) 0.00 25611.45 2020#2021Notes £ (1) 8416.89 (17) 4046.76 (18) 0.00 635.87 (19) 0.00 275.78 97.99 0.00 13473.29 **12138.16 ** |
2019#2020 £ 13860.00 1550.00 3297.65 3151.00 2170.00 600.00 0.00 2252.45 31.11 4168.41 0.00 31080.62 2019#2020 £ 8220.00 6210.41 0.00 410.16 256.61 608.87 168.41 0.00 15874.46 15206.16 |
|---|---|---|
| **12138.16 ** | 15206.16 |
Page 2
HQVH BALANCE SHEET for the Year 1st October 2020 to 30th September 2021
| 2020#2021 | 2019#2020 | 2019#2020 | |||
|---|---|---|---|---|---|
| Fixed assets | |||||
| Property | - | - | |||
| Fixtures and fittings | 0.00 | 0.00 | |||
| Hall and Office equipment | 0.00 | 0.00 | |||
| Investment property | - | - | |||
| Other investments | 2520.47 | 2520.47 | |||
| Total Fixed Assets: | 2520.47 | 2520.47 | |||
| Current assets | |||||
| Stock | 0.00 | 0.00 | |||
| Debtors and Pre-payments | 32.00 | (6) | 0.00 | ||
| Loans | 0.00 | 0.00 | |||
| Cash at bank and in hand | 46464.74 | 33945.68 | |||
| Total Current Assets: | 46496.74 | 33945.68 | |||
| Creditors falling due in less than one year ( ) | |||||
| Creditors and Accruals | ( 763.00 |
)(7) | ( | 536.50 | ) |
| Other (incl. uncleared cheques) | ( 390.40 |
) | ( | 204.00 | ) |
| Loan repayments | ( 0.00 |
) | ( | 0.00 | ) |
| Net current assets/(liabilities): | 45343.34 | 33205.18 | |||
| Total assets less (liabilities): | 47863.81 | 35725.65 | |||
| Creditors due in more than one year ( | 0.00 | ) | ( | 0.00 | ) |
| Provisions for liabilities and charges ( | 0.00 | ) | ( | 0.00 | ) |
| Net Assets: | 47863.81 | 35725.65 | |||
| Financed by: | |||||
| Accumulated fund at start of year | 35725.65 | 30152.44 | |||
| Surplus/(Deficit) for the current year | 12138.16 | 5573.21 | |||
| Accumulated Fund at end of year: | 47863.81 | 35725.65 | |||
| Distributed at end of year as: | |||||
| Fixed Assets | 2520.47 | 2520.47 | |||
| Net Current Assets (Liabilities) | ( -731.00 |
) | ( | -536.50 | ) |
| Current Account {day-to-day} | 35124.56 | 28610.35 | |||
| Building Project Account | 10949.78 | 5131.33 | |||
| Total: | 47863.81 | 35725.65 |
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NOTES TO THE 2020#2021 ACCOUNTS
1. Accounting policies: The financial statements have been prepared in accordance with applicable standards and guidance issued by the Charities Commission.
2. Accounting convention: The statements are prepared on a historical basis with adjustments according to the wishes of the Charities Commission.
3. Change in basis: There is no change in basis over last year.
4. Related Parties: HQVH has had no transactions with related parties this year.
5. Fixed Assets: No disposals were made this year. The basic new additions were two storage sheds (payed for in 2019#2020 but received in 2020#2021) fixed to poured concrete bases.
| Property | Fixtures | Equip- | Equip- | Equip- | Equip- | Equip- | TOTAL | ||
|---|---|---|---|---|---|---|---|---|---|
| & Fittings | ment | / IT | ment | / IT | ment / IT | ||||
| £ | £ | £ | £ | £ | £ | ||||
| Asset Cost | |||||||||
| Balance brought forward | 0.00 | 638.00 | 0.00 | 0.00 | 681.27 | 1319.27 | |||
| Additions | - | 1136.74 | - | - | 275.78 | 1412.52 | |||
| Disposals | - | - | - | - | - | 0.00 | |||
| Balance carried forward | 0.00 | 1774.74 | 0 | 0.00 | 957.05 | 2731.79 | |||
| Depreciation | |||||||||
| Method: | n/a | Straight | Straight | Straight | 100% | ||||
| line over | line over |
line over |
instant | ||||||
| 2 years | 5 years | 4 years | |||||||
| Balance brought forward | 0.00 | 638.00 | 0.00 | 0.00 | 681.27 | 1319.27 | |||
| Disposals | - | - | - | - | - | 0.00 | |||
| Charge for the year | - | 0.00 | 0.00 | 0.00 | 1412.52 | 1412.52 | |||
| Theft | - | - | - | - | - | 0.00 | |||
| Balance carried forward | 0.00 | 638.00 | 0.00 | 0.00 | 2093.79 | 2731.79 | |||
| Net Book Value brought forward | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Net Book Value carried forward | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Stock | |||||||||
| Balance brought forward | 0.00 | ||||||||
| Increase | 0.00 | ||||||||
| Decrease | ( | 0.00 | ) | ||||||
| Balance carried forward | 0.00 |
| 6. Debtors and Prepayments: Other debtors Prepayments Investment income Totals: 7. Creditors and Accruals: Trade creditors Accruals Short-term loans & overdrafts Totals: |
Amounts falling due Amounts falling due within one year exceeding one year 2020#20212019#2020 2020#20212019#2020 £ £ £ £ 32.00 122.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 32.00 122.00 0.00 0.00 Amounts falling due Amounts falling due within one year exceeding one year 2020#20212019#2020 2020#20212019#2020 £ £ £ £ 0.00 0.00 0.00 0.00 763.00 1473.50 0.00 0.00 0.00 0.00 0.00 0.00 763.00 1473.50 0.00 0.00 |
|---|---|
Page 4
Notes to the 2020#2021 Accounts continued …
8. Hire Agreements and Long-term hire: The Covid pandemic continued to wreak havoc. Activities for a few groups resumed but were curtailed by further lockdowns. Only three groups out of twelve have reactivated in the last month of the financial year. Income has been minimal. The Nursery was severely affected but continued responsibly to deal with the children of Key Workers and those with SEN. We applaud the staff.
9. Short-term hire: One pre-booking was cancelled during the year and only two other recent events have occurred. Income has been minimal.
10. Donations: Quarry Womens Institute donated £750 to the Village Hall. The Trustees are most grateful.
11. Fundraising income and expenditure: None this year.
Event Donation Income Expenses dik eik Net profit None in 2020#2021 0
12. Grants: The continuation of the Government's Small Business Grants scheme has been a blessing. We applied for and received a total of £17907.43 through several support schemes.
13. Investments: The Charity's only investment is a COIF account (Charities Deposit Fund) amounting to £2520.47 from which we derive a paltry income.
14. Property & rental income/Office services: HQVH owns no property other than its Trustee's interest in the Village Hall itself nor offers any office services.
15. Miscellaneous income and expenditure: Due to the pandemic Headington Farmers Market had to decamp to Headington Quarry for most of the year. To aid their decampment, and for the relief of the Traders, they hired out our Jubilee Room every Saturday. However, the extra income we received all went to pay for extra Covid-related cleaning operations.
16. Profit/loss on disposal of assets: The Village Hall has disposed of no assets this year, the NBV of which would have been £0.
17. Premises: The figure given in the Expenditure column incorporates the following costs: Utilities: Gas £1913.21 ; Electricity £758.06 ; Water £157.20 : Hygeine £374.40 Maintenance: £939.84 … including repair costs, plumbing, safety inspections. Cleaning: £ 2754.50 … a continuing contract with Plugz Services. Insurance: £1395.54 (For information, the rebuilding sum insured for the premises is £923,769.00) Oxford City Council Business Rates: £124.14 (abated to £0 for first ten months).
18. New Build Expenditure: The two sheds purchased last year arrived at the beginning of this financial year and were erected on new solid concrete foundations to a total cost (over the two years) of £4709.98.
19. Office costs: Fees: £167.60; Supplies: £238.27
20. Staff costs: The Charity employs no staff.
21. Financing charges and Taxation: HQVH has incurred no charges nor any tax liability in 2020#2021.
This report was prepared by the HQVH 2020#2021 Management Committee.
We confirm that the above Statement of Accounts has been prepared in accordance with guidance issued by the Charities Commission and is correct to the best of our knowledge. In addition we confirm that these accounts have been approved by the Management Committee of Headington Quarry Village Hall.
Signed and Dated: 25[th] November 2021 Signed and Dated: 25[th] November 2021 Treasurer 2020#2021: Dr Alan C. Edwards Chairman 2020#2021: Mrs Rosalind Rogers (a.k.a. Cllr Roz Smith)
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Headington Quarry Village Hall (HQVH) Annual Report and Statement of Accounts for the Year: 1st October 2020 to 30th September 2021
Administrative Information:
Registered Charity Number: 202215
Address: 67 Quarry Road Headington Quarry Oxford OX3 8NX
HQVH Officers for the Year: Chairman 2020#2021:
Mrs Rosalind Rogers (a.k.a. Cllr Roz Smith) 12 Weyland Road Headington Oxford OX3 8PD
Treasurer 2020#2021:
Dr Alan C. Edwards 51 Quarry High Street Headington Quarry Oxford OX3 8JU
REVIEW OF ACTIVITIES
Overview:
The Charity is governed by deed dated 12th August 1929; transfer of Trusteeship from the National Council of Social Services (Inc) to the Charity Commission dated 12th January 1972. The objects of the Charity are to provide village hall facilities for the inhabitants of Holy Trinity Parish, Headington, Oxford, for various activities without distinction of political, religious or other opinions with the object of improving the conditions for the life of local residents. The building itself includes a main hall, a stage area, a smaller room called the Jubilee Room (now with a kitchenette), and a kitchen, with a toilet block to the side and rear, plus garden areas.
Area served:
Parish of Holy Trinity Church, Headington Quarry and its environs.
Hosted Activities:
The main activities of the Charity are in managing and maintaining the hall for the benefit of the parishioners. The hall is used by local church and community groups which include Brownies, a nursery, exercise, dance and music lessons, the Quarry WI, a Bridge Club, Headington Rangers and Girl Guides, a Martial Arts group, the Oxford Fiddle Group, and is also hired for local family parties and celebrations.
Committees:
Headington Quarry Village Hall is run and maintained via a Management Committee comprising the Trustees and local community representatives consisting of volunteers from the local area and from the clubs etc. whose activities are hosted by the Hall.
The Trustees and Representatives for the year 2020#2021 were: Chairman: Mrs Rosalind Rogers (also known as Cllr Roz Smith) Treasurer: Dr Alan C. Edwards Secretary: Dr Katherine Bull Bookings Secretary: Mr Hussain Ali Mr Paul Rogers Mr Chris Mills Ms Frances Farrar Mrs Sandra Bourgois Mrs Trish Medlicott Part Year: Mrs Glenys Gaskin Mrs Leanne Bowbrick
Page 1
REVIEW OF FINANCIAL ACTIVITIES
Overview:
The desire to generate and accumulate funds to further renovate and improve our facilities has continued but has been heavily curtailed due to the Covid-19 pandemic. Only Government Grants have kept income above expenditure. The Charity's bank accounts continue to be held with Barclays Bank although the local branch has now closed. However, the local Post Office makes it possible to deposit cheques with Barclays.
Income and Expenditure:
Income:
The majority of our reliable income is usually from long term hirers. The prime long term hirer is the nursery, known as Kiddies Korner, which occupies the hall on weekdays from 7am to 4pm. However, its business has been restricted this year due to Covid and less than half the usual income was generated. Voluntary and National groups generate the second source of income, and the exercise groups (involving professional guidance) the third – all three sources being minimal this last year.. There are then the short term hirers, e.g., family parties at weekend – mostly non-existent this year. The Charity has been unable to engage in fund raising activities this year. The main source of income this year has come through Covid-related Government Support Grants. This has kept our heads above water and we are truly grateful.
Expenditure:
The maintenance of the hall is the essential ongoing expense. This includes insurance, rates, gas, electricity, water, cleaning, and repairs, e.g., plumbing. This was reduced to some extent this year.
Balance Sheet:
The balance sheet remains healthy.
HQVH INCOME AND EXPENDITURE ACCOUNT for the Year 1st October 2020 to 30th September 2021
| INCOME Nursery Long term hire: Exercise Groups Long term hire: Voluntary Groups Long term hire: National Groups Short term hire & retained deposits Donations Grants Fundraising income COIF and Bank Interest (net of tax) Other Profit on Disposal of Assets Total Income: EXPENDITURE Premises New Build Expenditure Loan interest Office costs Fundraising costs Depreciable Purchases Other Loss on disposal of assets Total Expenditure: Surplus/(Deficit): |
2020#2021Notes £ (1) 5160.00 (8) 0.00 (8) 352.00 (8) 136.50 (8) 135.00 (9) 872.00 (10) 17907.43 (12) 0.00 0.53 1047.99 (15) 0.00 25611.45 2020#2021Notes £ (1) 8416.89 (17) 4046.76 (18) 0.00 635.87 (19) 0.00 275.78 97.99 0.00 13473.29 **12138.16 ** |
2019#2020 £ 13860.00 1550.00 3297.65 3151.00 2170.00 600.00 0.00 2252.45 31.11 4168.41 0.00 31080.62 2019#2020 £ 8220.00 6210.41 0.00 410.16 256.61 608.87 168.41 0.00 15874.46 15206.16 |
|---|---|---|
| **12138.16 ** | 15206.16 |
Page 2
HQVH BALANCE SHEET for the Year 1st October 2020 to 30th September 2021
| 2020#2021 | 2019#2020 | 2019#2020 | |||
|---|---|---|---|---|---|
| Fixed assets | |||||
| Property | - | - | |||
| Fixtures and fittings | 0.00 | 0.00 | |||
| Hall and Office equipment | 0.00 | 0.00 | |||
| Investment property | - | - | |||
| Other investments | 2520.47 | 2520.47 | |||
| Total Fixed Assets: | 2520.47 | 2520.47 | |||
| Current assets | |||||
| Stock | 0.00 | 0.00 | |||
| Debtors and Pre-payments | 32.00 | (6) | 0.00 | ||
| Loans | 0.00 | 0.00 | |||
| Cash at bank and in hand | 46464.74 | 33945.68 | |||
| Total Current Assets: | 46496.74 | 33945.68 | |||
| Creditors falling due in less than one year ( ) | |||||
| Creditors and Accruals | ( 763.00 |
)(7) | ( | 536.50 | ) |
| Other (incl. uncleared cheques) | ( 390.40 |
) | ( | 204.00 | ) |
| Loan repayments | ( 0.00 |
) | ( | 0.00 | ) |
| Net current assets/(liabilities): | 45343.34 | 33205.18 | |||
| Total assets less (liabilities): | 47863.81 | 35725.65 | |||
| Creditors due in more than one year ( | 0.00 | ) | ( | 0.00 | ) |
| Provisions for liabilities and charges ( | 0.00 | ) | ( | 0.00 | ) |
| Net Assets: | 47863.81 | 35725.65 | |||
| Financed by: | |||||
| Accumulated fund at start of year | 35725.65 | 30152.44 | |||
| Surplus/(Deficit) for the current year | 12138.16 | 5573.21 | |||
| Accumulated Fund at end of year: | 47863.81 | 35725.65 | |||
| Distributed at end of year as: | |||||
| Fixed Assets | 2520.47 | 2520.47 | |||
| Net Current Assets (Liabilities) | ( -731.00 |
) | ( | -536.50 | ) |
| Current Account {day-to-day} | 35124.56 | 28610.35 | |||
| Building Project Account | 10949.78 | 5131.33 | |||
| Total: | 47863.81 | 35725.65 |
Page 3
NOTES TO THE 2020#2021 ACCOUNTS
1. Accounting policies: The financial statements have been prepared in accordance with applicable standards and guidance issued by the Charities Commission.
2. Accounting convention: The statements are prepared on a historical basis with adjustments according to the wishes of the Charities Commission.
3. Change in basis: There is no change in basis over last year.
4. Related Parties: HQVH has had no transactions with related parties this year.
5. Fixed Assets: No disposals were made this year. The basic new additions were two storage sheds (payed for in 2019#2020 but received in 2020#2021) fixed to poured concrete bases.
| Property | Fixtures | Equip- | Equip- | Equip- | Equip- | Equip- | TOTAL | ||
|---|---|---|---|---|---|---|---|---|---|
| & Fittings | ment | / IT | ment | / IT | ment / IT | ||||
| £ | £ | £ | £ | £ | £ | ||||
| Asset Cost | |||||||||
| Balance brought forward | 0.00 | 638.00 | 0.00 | 0.00 | 681.27 | 1319.27 | |||
| Additions | - | 1136.74 | - | - | 275.78 | 1412.52 | |||
| Disposals | - | - | - | - | - | 0.00 | |||
| Balance carried forward | 0.00 | 1774.74 | 0 | 0.00 | 957.05 | 2731.79 | |||
| Depreciation | |||||||||
| Method: | n/a | Straight | Straight | Straight | 100% | ||||
| line over | line over |
line over |
instant | ||||||
| 2 years | 5 years | 4 years | |||||||
| Balance brought forward | 0.00 | 638.00 | 0.00 | 0.00 | 681.27 | 1319.27 | |||
| Disposals | - | - | - | - | - | 0.00 | |||
| Charge for the year | - | 0.00 | 0.00 | 0.00 | 1412.52 | 1412.52 | |||
| Theft | - | - | - | - | - | 0.00 | |||
| Balance carried forward | 0.00 | 638.00 | 0.00 | 0.00 | 2093.79 | 2731.79 | |||
| Net Book Value brought forward | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Net Book Value carried forward | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||
| Stock | |||||||||
| Balance brought forward | 0.00 | ||||||||
| Increase | 0.00 | ||||||||
| Decrease | ( | 0.00 | ) | ||||||
| Balance carried forward | 0.00 |
| 6. Debtors and Prepayments: Other debtors Prepayments Investment income Totals: 7. Creditors and Accruals: Trade creditors Accruals Short-term loans & overdrafts Totals: |
Amounts falling due Amounts falling due within one year exceeding one year 2020#20212019#2020 2020#20212019#2020 £ £ £ £ 32.00 122.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 32.00 122.00 0.00 0.00 Amounts falling due Amounts falling due within one year exceeding one year 2020#20212019#2020 2020#20212019#2020 £ £ £ £ 0.00 0.00 0.00 0.00 763.00 1473.50 0.00 0.00 0.00 0.00 0.00 0.00 763.00 1473.50 0.00 0.00 |
|---|---|
Page 4
Notes to the 2020#2021 Accounts continued …
8. Hire Agreements and Long-term hire: The Covid pandemic continued to wreak havoc. Activities for a few groups resumed but were curtailed by further lockdowns. Only three groups out of twelve have reactivated in the last month of the financial year. Income has been minimal. The Nursery was severely affected but continued responsibly to deal with the children of Key Workers and those with SEN. We applaud the staff.
9. Short-term hire: One pre-booking was cancelled during the year and only two other recent events have occurred. Income has been minimal.
10. Donations: Quarry Womens Institute donated £750 to the Village Hall. The Trustees are most grateful.
11. Fundraising income and expenditure: None this year.
Event Donation Income Expenses dik eik Net profit None in 2020#2021 0
12. Grants: The continuation of the Government's Small Business Grants scheme has been a blessing. We applied for and received a total of £17907.43 through several support schemes.
13. Investments: The Charity's only investment is a COIF account (Charities Deposit Fund) amounting to £2520.47 from which we derive a paltry income.
14. Property & rental income/Office services: HQVH owns no property other than its Trustee's interest in the Village Hall itself nor offers any office services.
15. Miscellaneous income and expenditure: Due to the pandemic Headington Farmers Market had to decamp to Headington Quarry for most of the year. To aid their decampment, and for the relief of the Traders, they hired out our Jubilee Room every Saturday. However, the extra income we received all went to pay for extra Covid-related cleaning operations.
16. Profit/loss on disposal of assets: The Village Hall has disposed of no assets this year, the NBV of which would have been £0.
17. Premises: The figure given in the Expenditure column incorporates the following costs: Utilities: Gas £1913.21 ; Electricity £758.06 ; Water £157.20 : Hygeine £374.40 Maintenance: £939.84 … including repair costs, plumbing, safety inspections. Cleaning: £ 2754.50 … a continuing contract with Plugz Services. Insurance: £1395.54 (For information, the rebuilding sum insured for the premises is £923,769.00) Oxford City Council Business Rates: £124.14 (abated to £0 for first ten months).
18. New Build Expenditure: The two sheds purchased last year arrived at the beginning of this financial year and were erected on new solid concrete foundations to a total cost (over the two years) of £4709.98.
19. Office costs: Fees: £167.60; Supplies: £238.27
20. Staff costs: The Charity employs no staff.
21. Financing charges and Taxation: HQVH has incurred no charges nor any tax liability in 2020#2021.
This report was prepared by the HQVH 2020#2021 Management Committee.
We confirm that the above Statement of Accounts has been prepared in accordance with guidance issued by the Charities Commission and is correct to the best of our knowledge. In addition we confirm that these accounts have been approved by the Management Committee of Headington Quarry Village Hall.
Signed and Dated: 25[th] November 2021 Signed and Dated: 25[th] November 2021 Treasurer 2020#2021: Dr Alan C. Edwards Chairman 2020#2021: Mrs Rosalind Rogers (a.k.a. Cllr Roz Smith)
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HEADINGTON QUARRY VILLAGE HALL Registered Charity 202215: Accounts
INDEPENDENT EXAMINERS STATEMENT Financial Year 1st October 2020 to 30th September 2021
My examination of the accounts for the year ended 30th September 2021 has been carried out in accordance with section 41 of the Charities Act 1993. The examination includes a review of the accounting records kept by the Charity's officials and a comparison of the accounts with these records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from the Charity concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records and comply with the requirements of the Act, have not been met or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed and Dated: 21[st] November 2022 Examiner's name Peter John Wiltshire and his/her address 15 Forest Road Risinghurst Oxford OX3 8LF