2025-12-31-accounts - Bristol And Gloucestershire Archaeological Society

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Bristol & Gloucestershire Archaeological Society

Registered Charity No: 202014

www.bgas.org.uk

Established 21 April 1876

TRUSTEES’ ANNUAL REPORT FOR 2025

A. Reference and administration details

During 2025 the Society’s Trustees were:

Dr G J Barton, Mrs K Blackmore, Dr S T Blake (to 5 April), Mrs G Boyle (chair), Dr J Butterworth, A Clarke (from 13 May), S R Clews, Ms R Daly (to 7 October), W Evans.

The independent examiner of the charity’s accounts is Ms S Brown, FCA, CTA; 2 Chancel Way, Charlton Kings, Cheltenham, Gloucestershire, GL53 7RR.

B. Structure, Governance and Management

The charity is an unincorporated association, governed by Rules, last revised in 2022 with further amendments to Rules 6 and 8 in 2023. Trustees are appointed by the membership at large at the Society’s annual general meeting or are co-opted by Trustees. The Trustees have committees for publications, for the library, for website and data management, and for archaeology; and panels and working groups for awards and grants, and for arrangements to mark the 150[th ] anniversary of the Society in 2026.

The following members represented the Society on other bodies: Dr R. H. Leech, Dr P. E. Newley and M. W. Ponsford: Bristol Conservation Advisory Panel; Dr S Blake: Gloucestershire Local History Association.

Trustees consider from time-to-time risks and procedures to manage them. Major risks identified relate to the Society’s library, which is managed under arrangements (due to terminate in September 2026) with the University of Gloucestershire, which include security; and the Society’s investments, which are managed with advice, as considered necessary, from external stockbrokers. Trustees have considered the risks arising from the increasing use of the internet and other information technologies, safeguarding issues and risks relating to inflation. Following an incident in 2025, consequences of disruption or non-availability of banking services were added to the risks register.

When changes were made to the Society’s Rules in 2022, a review was promised after three years. Preliminary work is in hand.

C. Objectives and Activities

The Society’s objects are to educate the public in the history, heritage and archaeology of Bristol and Gloucestershire, and to promote their study, by:

a) Encouraging and facilitating research and practical engagement in the archaeology and history of our region
b) Providing avenues for publication and the public dissemination of knowledge relating to these matters
c) Public engagement through meetings, talks and events.
d) Advocating the appropriate care and protection of historic sites, buildings, objects and records; and the appropriate development of public facilities and access.

The main activities of the Society continue to be under the four heads stated above. Trustees have had regard to the guidance issued by the Charity Commission on public benefit. Meetings are open to the public and attendances have recovered somewhat since the restrictions on gatherings imposed during the coronavirus pandemic. The Society’s Transactions are published annually and are subscribed to by libraries and other public institutions both in the United Kingdom and abroad, as well as by individuals. A volume of printed records is similarly published annually, and extra volumes published from time to time.

When not being moved, the Society’s library is normally open to the public, under controlled access, as well as to members and students and staff of the University of Gloucestershire. Books and other materials surplus to the library’s requirements have been given to other local charities and public institutions.

Grants are made from a fund, part of which is restricted, towards historical and archaeological research and investigation. Grants are also made for other purposes within the charity's objects. Three awards from the research fund were made this year. From a legacy from the late Professor M. Aston, and other gifts, the Society offers bursaries to assist young people participating in archaeological investigation. No awards from the bursary fund were made in 2025.

All the work of the Society is undertaken by volunteers.

D. Achievements and Performance

In 2025 BGAS welcomed 10 new members and at the year end the Society had 405 members and 94 subscribers. Subscribers are mostly universities and institutions, with 28 of whom we exchange publications. There were 359 ordinary members, 20 associate members, 23 life members and 3 honorary members. 137 members subscribe to the Gloucestershire Record Series and 93 institutions receive it.

During 2025 we were notified of the deaths of 10 members: Mr JK Norton, Mrs FA Neale, Dr JH Musgrave, Ms Marta Cock, Dr JB Hillaby, Mr NAD Molyneux, Revd Dr P Newing, Mr P Colebourn, Dr A Jones, Prof Nicholas Thomas.

Recruitment of new Trustees, and of volunteers to assist in the Society’s operations, continues to be of concern. Some roles have been covered by trustees taking on more than one role; and secretarial support was engaged to assist the chair of Trustees in covering the role of honorary general secretary, vacant since the last annual general meeting.

D. Achievements and Performance (cont.)

Following retirement of the printer of the Society’s Transactions and record series publications, a new printer was engaged. The Society published volume 142 of its Transactions , edited by Dr Simon Draper. We are indebted to Cai Mason for the Archaeological Review, to Dr Steven Blake for producing the list of recent publications and managing distribution, to Dr Draper for editing the Notes and Queries, and to Robert Jones and John Stevens for commissioning and editing book reviews. The Society published volume 38 in its Gloucestershire Record Series, edited by Professor Coates. That volume was Professor Dyer’s edition of A Rental and Court Rolls oi the Estates of Winchcombe Abbey, 1341-13c2 . The website was maintained, and parts updated. The Newsletter, the main means of communicating with members, was published twice during the year. Cotswold Archaeology’s Bristol and Gloucestershire Archaeological Reports volume 9, reporting excavations at Lydney, was distributed.

The Society again provided a prize of £200 to the top graduating history student at the University of Gloucestershire. The 2025 BGAS prize was awarded to Charlotte Waldron.

The Society’s library was relocated once again, this time to the University of Gloucestershire’s Francis Close Hall campus in Cheltenham. The library reopened 30 July 2025. It continues to be used by a small number of BGAS members and University of Gloucestershire staff and students, but by few members of the public. The University gave the Society notice that it would not renew its agreement to host the library when the existing agreement expires in September 2026. A search has not resulted in another institution being found to host the library. Negotiations are in hand with one of the other universities in our area to take over a number of local books and journals, but the bulk of the collection will have to be disposed of. The library committee has adopted a disposal plan, with books and journals being donated first to other national and local institutions and authorities, and has engaged a bibliographic consultant to advise on donation or sale of rare and valuable items. Trustees are grateful to Mrs Anne Pengelly the University of Gloucestershire’s archivist and librarian, for maintaining the collection.

Grants continued to be made to facilitate archaeological work being undertaken by groups in our area of benefit. Research grants were awarded for a small oral history project; for digitization of records of excavations at a prehistoric site; for digitizing archival records with a view to publication; for documentary research on part of a cathedral; for increasing public access to part of a museum’s collections; for cleaning, treatment, storage and x-ray of items from a recently discovered hoard; and for digitized illustration of some unusual finds. A further grant was made to support a public archaeology event in Bristol. A legacy received was expended as a grant to a museum towards improving public access to a collection of historic glass, in which the deceased member was interested.

Both the Bristol and Gloucester sections of the Society held their usual programmes of lectures; the number of attenders continues to rise, but not to numbers attending before the coronavirus restrictions. Mr Stevens’s presidential meeting was a tour of selected sites in central Bristol. Mr Stevens and Professor Vincent organised jointly with Avon Local History and Archaeology a study day on local transport history. The annual archaeology conference was revived and was well attended. At the invitation of the director, members visited excavations at Saintbury, in connection with which the Society awarded a research grant.

D. Achievements and Performance (cont.)

Trustees have continued to assist members of the public with archaeological or historical queries connected with both formal programmes of study and personal research; and enabling current students or recent graduates to develop their professional contact networks and employment opportunities. Support has also been given to other charitable organisations by providing speakers to support their events and assisting the media with enquiries or requests for contacts. Internally, trustees have kept their data protection arrangements under review; have continued to improve the management and accuracy of the Society's membership database; and have reviewed various financial procedures and controls.

The Society is again grateful to Mrs Susan Swart for her work as Membership Secretary, maintaining the register of members and printing labels for distribution of Newsletters, record series volumes and Transactions ; together with the reminders to members to renew their subscriptions. The Society could not exist without the many volunteers who assist in many ways. Council would particularly like to thank those who distribute the Transactions and Record Series volumes, saving us a considerable sum in postage, and those who have agreed to help store our stock. Alistair Hodcroft took over as stockholder, and was coopted on to the Trustees’ library, data and website, and publications committees. Dr Thompson was co-opted on to the Publications committee.

E. Financial Review

The charity’s principal sources of funds are interest and dividends from deposits and investments, which now fund more than 60 per cent of the Society’s expenditure; contributions towards the cost of publishing in the Society’s Transactions reports of archaeological investigations, the funding of which will have included a sum towards the cost of publishing results; and members’ subscriptions. The charity does not undertake fundraising, but donations are solicited towards publications of monographs and other extra volumes. It is intended that any surpluses so arising will be kept in reserve to fund a second volume of Transactions and other additional publications and events planned for 2026, and for projects that owing to lack of volunteers have not proceeded as planned.

Trustees’ policy on reserves is confined to reserves as defined in Charity Commission guidance CC19. The policy therefore does not apply to programme-related investment funds which are held to provide long-term income in support of its activities, primarily publication and research under the terms of the underlying legacies. Reserves are held, mainly in cash deposits, in order

(1) to finance deposits and other advance payments required for meetings in the UK and overseas;

(2) to finance accommodation and other advance costs of non-residential UK meetings, conferences and public events; (3) to meet expenditures necessitated by unforeseen contingencies; (4) to finance planned expenditure on projects not falling within a single

accounting period, including those planned in connection with the Society’s 150th anniversary in 2026; and (5) to enable the Society occasionally to incur expenditure on projects and activities not of a recurrent nature. The value of general (non-designated) net reserves at the end of 2025 was £461,616 (2024, £394,790). No funds are in deficit.

E. Financial Review (cont.)

The charity’s investment policy is (a) to make deposits only with reputable banks and other financial institutions; (b) to invest only in composite vehicles such as unit trusts or investment trusts, as distinct from stocks or shares in individual companies; (c) to invest in government securities if appropriate; (d) to invest in funds approved by the Charity Commission, as well as quoted investments; (e) to invest in a mix of investments that will together deliver both income and, if possible without significant risk of loss, a measure of capital growth; and (f) to aim to receive a rate of return that will protect the Society’s assets from the effects of inflation. Trustees aim, taking one year with another, to grow the capital value of the Society’s investments and their dividend yield at least in line with inflation. That aim was achieved this year.

All expenditure has supported the key objectives of the charity.

The trustees declare that they have approved the trustees’ report above.

Mrs Gail Boyle Chair

12 February 2026

BRISTOL AND GLOUCESTERSHIRE ARCHAEOLOGICAL SOCIETY REPORT OF THE INDEPENDENT EXAMINER YEAR ENDED 31 DECEMBER 2025

I report on the accounts of the Charity for the year ended 31 December 2025, which are attached.

Respective responsibilities of Trustees and Examiner

The trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of Independent Examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner’s statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that, in any material respect, the trustees have not met the requirements:
to keep proper accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirement of the Charities Act; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
S.E. Brown MSc, FCA, CTA
24 February 2026

2 Chancel Way Charlton Kings Cheltenham Gloucestershire GL53 7RR

REGISTERED CHARITY NO. 202014

BRISTOL & GLOUCESTERSHIRE ARCHAEOLOGICAL SOCIETY RECEIPTS AND PAYMENTS ACCOUNT

YEAR ENDED 31 DECEMBER 2025

RECEIPTS Subscriptions Meetings receipts Investment & deposit income Sales & miscellaneous Tax reclaims Funded articles in_Transactions_ Legacies, grants, donations notes 6b, 6c Operating receipts Investments sold Total receipts PAYMENTS Transactions Record series Extra volumes _Newsletter_and websites Library Grants & subscriptions Meetings expenditure Bursaries and research grants Support & regulation Operating payments Operating surplus (deficit) Investments purchased Total payments Net rects/paymts Inter-fund transfers Net movement in funds Cash at 31 Dec 2024 Cash at 31 Dec 2025 notes 4, 5	general record research publications library archaeology series 2025 2024 8,649 2,148 0 0 0 0 10,797 11,242 679 0 0 0 0 1,346 2,025 965 16,789 2,011 4,565 18,685 37 1,103 43,190 39,212 2,516 430 0 125 21 0 3,092 1,770
	28,633 4,589 4,565 18,810 58 2,449 59,104 53,189 1,186 0 0 0 0 0 1,186 1,410 0 0 0 9,880 0 0 9,880 6,360 578 0 0 0 0 0 578 22,922
	30,397 4,589 4,565 28,690 58 2,449 70,748 83,881 57,060 0 0 124,601 0 0 181,661 81,811
	87,457 4,589 4,565 153,291 58 2,449 252,409 165,692
	0 0 0 21,734 0 0 21,734 16,322 0 4,293 0 0 0 0 4,293 0 0 0 0 0 0 0 0 0 3,555 0 0 0 0 300 3,855 3,555 0 0 0 0 7,611 0 7,611 5,173 1,457 0 0 0 0 0 1,457 545 5,123 0 0 0 0 890 6,013 2,734 0 0 3,496 0 0 0 3,496 8,558
	10,135 4,293 3,496 21,734 7,611 1,190 48,459 36,887 3,842 0 0 0 0 0 3,842 1,945
	13,977 4,293 3,496 21,734 7,611 1,190 52,301 38,832
	16,420 296 1,069 6,956 (7,553) 1,259 18,447 45,049 56,327 0 0 125,373 0 1,000 182,700 92,872
	70,304 4,293 3,496 147,107 7,611 2,190 235,001 131,704 17,153 296 1,069 6,184 (7,553) 259 17,408 33,988 (15,880) 0 0 0 15,880 0 0 0
	1,273 296 1,069 6,184 8,327 259 17,408 33,988 32,032 13,699 14,747 27,967 1,201 5,106 94,752 60,764 33,305 13,995 15,816 34,151 9,528 5,365 112,160 94,752

REGISTERED CHARITY NO. 202014

BRISTOL & GLOUCESTERSHIRE ARCHAEOLOGICAL SOCIETY

ASSETS AND LIABILITIES

AT 31 DECEMBER 2025

AT 31 DECEMBER 2025
general records research publications Assets fund fund fund fund cash deposits 33,305 13,995 15,816 34,151 debts due Notes 6b, 6c 252 15 0 0 Non-money assets Note 3 0 0 0 0 Liabilities and commitments immediate (915) 0 0 0 contingent (743) 0 (9,442) (924) (1,658) 0 (9,442) (924) Investments 429,717 27,987 81,258 408,042 Total net assets 461,616 41,997 87,632 441,269 INVESTMENTS cost general fund £ COIF charities ethical investment note 6d 0 COIF global equity income note 6d 0 1644 M&G Charifund note 6d 26,372 2379 M&G Dividend note 6f 29,955 11790 Edinburgh Invmt Trust ord 38,271 39345 M&G Charities Multi Asset note 5 35,000 2285 City of London Invmt Trust ord 10,010 43645 Murray International ord 89,384 Merchants Trust 0 20000 Temple Bar Invmt Trust ord 18,866 247,858 publications fund COIF charities ethical investment note 6d 0 COIF global equity income note 6d 0 83852 COIF charities property 95,000 5294 M&G Dividend note 6f 66,675 791 Merchants Trust ord 4,426 18740 City of London Invmt Trust ord 81,862 3000 Edinburgh Invmt Trust Ord 5,640 7112 M&G Charifund note 6d 112,698 366,301 research fund 9372 COIF charities property R (Mr NF Deas) note 2 10,000 270 COIF short bond fund R (Mr NF Deas) note 2 352 1440 Merchants Trust R (Mr NF Deas) note 2 8,139 2183 M&G Charifund note 2 34,135 72 M&G Charifund R (Dr MJ Crossley Evans) 1,000 6500 Temple Bar Invmt Trust Ord 6,131 59,757 records fund 1242 Merchants Trust ord note 6a 6,878 1192 M&G Charifund 18,000 24,878 archaeology fund 364 Merchants Trust ord 2,000 898 M&G Charifund (Prof M Aston et al) 13,480 15,480 total 714,274	general records research publications fund fund fund fund 33,305 13,995 15,816 34,151 252 15 0 0 0 0 0 0 (915) 0 0 0 (743) 0 (9,442) (924)			library archaeology totals totals fund fund 2025 2024 9,528 5,365 112,160 94,752 0 0 267 306 0 0 0 0 0 0 (915) (4,650) 0 0 (11,109) (4,164)
	(1,658) 0 429,717 27,987	(9,442) 81,258	(924) 408,042	0 0 (12,024) (8,814) 0 17,681 964,685 840,097
	461,616 41,997	87,632	441,269	9,528 23,046 1,065,088 926,341
		cost £ 0 0 26,372 29,955 38,271 35,000 10,010 89,384 0 18,866	247,858 366,301 59,757 24,878 15,480 714,274	market value 31 December 2025 31 December 2024 £ £ 0 49,893 0 9,427 28,398 0 30,706 0 96,560 87,364 40,691 36,524 12,088 9,837 145,774 111,949 0 6,843 75,500 54,100 429,717 365,937 0 46,940 0 82,798 88,414 86,602 68,346 0 4,714 4,358 99,135 80,676 24,570 22,230 122,863 50,844 408,042 374,448 9,882 9,679 348 340 8,582 7,934 36,658 31,244 1,250 1,065 24,538 17,583 81,258 67,845 7,402 0 20,585 17,545 27,987 17,545 2,169 2,006 15,512 12,316 17,681 14,322 964,685 840,097
		0 0 95,000 66,675 4,426 81,862 5,640 112,698		0 0 88,414 68,346 4,714 99,135 24,570 122,863
		10,000 352 8,139 34,135 1,000 6,131		9,882 348 8,582 36,658 1,250 24,538
		6,878 18,000		7,402 20,585
		2,000 13,480		2,169 15,512

BRISTOL & GLOUCESTERSHIRE ARCHAEOLOGICAL SOCIETY

REGISTERED CHARITY NO. 202014

NOTES TO THE ACCOUNTS YEAR ENDED 31 DECEMBER 2025

1 The accounts have been prepared on a receipts and payments basis with appended statement of assets and liabilities.
2 Columns show funds designated for specific purposes. The general fund is not designated. A research fund was created from a bequest received from the late Irene Bridgeman and other legacies.
Part (marked R) initially £20,000) of that fund, augmented by a £1,000 legacy received in 2024, is restricted to research.
In the archaeology fund a gift of £250, augmenting an unrestricted legacy from the late Professor M Aston, is restricted to bursaries to help young people participate in archaeological excavations.
3 The following non-monetary assets have not been included in the accounts at a monetary value:

a the Society's Library held for the use of members and to which controlled public access is given; b stocks of the Society's publications held to make up sets and supply back numbers; c International Standard Book Numbers yet to be used; d intellectual property in the Society's publications; e furniture and equipment; stationery and stamps bought in advance; f watercolours, prints and engravings presented to the Society;

4 Cash in the general fund includes sums informally earmarked but not designated:

fund includes sums informally earmarked but not designated:
from Miss Potterton's legacy, for meetings from Dr Christmas's legacy from Mr Howes's legacy from the interim payment of Miss Bath's legacy for items connected with the Society's 150th anniversary in 2026	£ 158 £ 558 £ 14,610 £ 610 £ 25,537
	£ 41,473

5 £35,000 is held in M&G Charities Multi Asset income units by way of cash management only.
6 During the year
a 1242 shares in Merchants Trust were transferred from the general fund to the records fund.

b the Society became entitled to a legacy of £500 from the late Sylvia Coppen-Gardner, which was fully spent.

c the value of the balance of the legacy due from the estate of the late Miss Bath had not been calculated at year end. d half the Society’s holdings in COIF ethical investment units and COIF global equity units, held in the General and Publications funds, were sold and the proceeds reinvested in M&G Charifund income units.

e £1,000 cash in the archaeology fund, earmarked for archaeology bursaries for young people, was added to investment in M&G Charifund income units.

f the Society’s remaining holdings in COIF ethical investment units and COIF global equity units, held in the General and Publications funds, were sold and the proceeds reinvested in M&G Dividend Fund income units.

Date 21 January 2026

William Evans Honorary Treasurer