Charity registration number 201907
PORTSMOUTH DEAF ASSOCIATION
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
PORTSMOUTH DEAF ASSOCIATION
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Mr J Howl (Chairman) |
|---|---|
| Mr D Jackson (Secretary) | |
| Miss G Perryman (Treasurer) | |
| Mrs L Jackson | |
| Mr A Miller | |
| Mr S Hawkins | |
| Mrs D Hawkins | |
| Mrs J Howl | |
| Mr D Palmer | |
| Mrs B Maynard | |
| Charity number | 201907 |
| Principal address | 279 Arundel Street |
| Fratton | |
| Portsmouth | |
| Hampshire | |
| PO1 1LX | |
| Independent examiner | Timothy Millett FCA |
| 53 Kent Road | |
| Southsea | |
| Portsmouth | |
| Hampshire | |
| PO5 3HU | |
| Bankers | NatWest |
| 130 Commercial Road | |
| Portsmouth | |
| Hampshire | |
| PO1 1ES |
PORTSMOUTH DEAF ASSOCIATION
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 12 |
PORTSMOUTH DEAF ASSOCIATION
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2022
The trustees present their annual report and financial statements for the year ended 31 March 2022.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution, the Charities Act 2011 and FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102
Objectives and activities
The charity's ob�ects are�
To promote the mental, moral and physical welfare of the deaf,
To co-operate fully with national and local statutory bodies concerned with the welfare of the deaf, To compile and keep an accurate register,
To assist in placing deaf persons in employment, and in the enlightenment of employers in trade board, insurance and other regulations,
To consider vocational training for adolescent deaf,
To arrange recreational activities,
To provide for the spiritual needs of the deaf,
To guard the deaf against exploitation,
To raise funds, and
To make the needs of the deaf better known in the community.
The policies adopted in furtherance of these ob�ects have not changed during the year.
The trustees have complied with the duty in section 17(5) of the Charities Act 2011 to have regard to the public benefit guidance published by the Charity Commission.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake to help and assist disabled people in the community by improving their lifestyles for the better.
Achievements and performance
The past year from April 2021 to March 2022 is again relatively very �uiet when compared to the previous year due to partly due slow take-up of the use of the centre which started around late August onwards as well as having infre�uent PDA meetings.
In spite of this,
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I also wish to thank my fellow officers namely Ms Gina Perryman and Mr David Jackson for their sterling work in their respective roles of Treasurer and Secretary.
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I also wish to thank David Palmer for his efforts to maintain the fire alarm checks in order to satisfy both fire regulations and for insurance purposes.
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I also wish to thank David Jackson, David Palmer and Stephen Hawkins for doing essential maintenance and improvement works at the Centre.
However en�uires are coming in to use our premises which has been stopped due to coronavirus but interest in using our premises remained which has successfully led to further hall booking commitments. As per in my report for the previous year I wish to reiterate that the committee still have same ob�ectives for improving the Deaf Centre and they comprise of the following �
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The installation of the dividing wall doors in the main hall in order to split into two for use by small groups of users which has now been done thus creating income
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Proposal to remove the stage in the main hall and create more storage units as well as providing a portable stage is currently put on hold
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Proposal to create offices on the first floor to rent out thus generating additional income which is now put on hold
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PORTSMOUTH DEAF ASSOCIATION
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2022
In conclusion for the PDA Committee to continue to support both the Deaf Club members as well as the users of the Deaf Centre which in turn will continue to support PDA. They also ensure the proper maintenance of the Deaf Centre for the safety of all who use these premises.
Financial review
The Association had a net surplus on operations for the year of �24,957 before transfers (2021� �24,204). At 31 March 2022 there were total unrestricted funds of �327,359 (2021� Total unrestricted funds of �302,402).
There is a designated fund e�uivalent to the value of fixed assets.
Reserves
It is the policy of the charity that unrestricted free funds which have not been designated for a specific use should be maintained at a level e�uivalent to between three and six month�s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity�s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
The Trust's scheme authorises the trustees to make and hold investments using the general funds of the charity. The investments are held in accordance with the trustees powers.
Risk
The trustees have assessed the ma�or risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the ma�or risks.
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PORTSMOUTH DEAF ASSOCIATION
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
Structure, governance and management
The charity was established by a charitable trust deed on 22 September 1966.
The trustees who served during the year and up to the date of signature of the financial statements were�
Mr J Howl (Chairman) Mr D Jackson (Secretary) Miss G Perryman (Treasurer) Mrs L Jackson Mr A Miller Mr S Hawkins Mrs D Hawkins Mrs J Howl Mr D Palmer Mrs B Maynard
The Trustees are elected�re-elected at every Annual General Meeting, normally held in September of each year, from a list of current memberships of the Association.
The Trustees and representatives from various centre users form an Executive Committee and meet once a month. The Executive Committee is responsible for ensuring the organisation carries out its ob�ects and operates within its powers according to the constitution. This Executive Committee comprises both hearing and deaf persons who work closely with the Portsmouth Deaf Club which is constituted and run by the deaf community in Portsmouth.
The trustees' report was approved by the Board of Trustees.
..............................
Mr J Howl (Chairman)
Trustee Dated� .........................
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PORTSMOUTH DEAF ASSOCIATION
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF PORTSMOUTH DEAF ASSOCIATION
I report to the trustees on my examination of the financial statements of Portsmouth Deaf Association (the charity) for the year ended 31 March 2022.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the re�uirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity�s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
�our attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities� Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect�
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1 accounting records were not kept in respect of the charity as re�uired by section 130 of the 2011 Act� or
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2 the financial statements do not accord with those records� or
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3 the financial statements do not comply with the applicable re�uirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 200� other than any re�uirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Timothy Millett FCA
53 Kent Road Southsea Portsmouth Hampshire PO5 3HU
Dated� .........................
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PORTSMOUTH DEAF ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2022
| Unrestricted Unrestricted funds funds general designated 2022 2022 Notes £ £ Income and endowments from: Donations and legacies 2 17,750 - Investments 3 3 - Other income 4 26,26� - Total income 44,021 - Expenditure on: Charitable activities for the Deaf Community and Operation of the Deaf Centre 5 19,064 - Net incoming resources before transfers 24,957 - Gross transfers between funds (26,655) 26,655 Net (expenditure)/income for the year/ Net movement in funds (1,�9�) 26,655 Fund balances at 1 April 2021 �7,79� 214,604 Fund balances at 31 March 2022 ��,100 241,259 |
Total Unrestricted Unrestricted funds funds general designated 2022 2021 2021 £ £ £ 17,750 40,371 - 3 11 - 26,26� �,634 - 44,021 49,016 - 19,064 24,�12 - 24,957 24,204 - - �47 (�47) 24,957 25,051 (�47) 302,402 62,747 215,451 327,359 �7,79� 214,604 |
Total 2021 £ 40,371 11 �,634 |
|---|---|---|
| 49,016 | ||
| 24,�12 | ||
| 24,204 - |
||
| 24,204 27�,19� |
||
| 302,402 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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PORTSMOUTH DEAF ASSOCIATION
BALANCE SHEET
AS AT 31 MARCH 2022
| Notes Fixed assets Tangible assets � Investment properties Current assets Debtors 9 Cash at bank and in hand Creditors: amounts falling due within one year 10 Net current assets Total assets less current liabilities Income funds Designated unrestricted funds General unrestricted funds |
2022 £ 1,522 9�,214 99,736 (13,636) |
£ 91,259 150,000 241,259 �6,100 327,359 241,259 �6,100 327,359 |
2021 £ 3,211 ��,142 91,353 (3,555) |
£ 64,604 150,000 |
|---|---|---|---|---|
| 214,604 �7,79� |
||||
| 302,402 | ||||
| 214,604 �7,79� |
||||
| 302,402 |
The financial statements were approved by the Trustees on .........................
.............................. .............................. Mr J Howl (Chairman) Miss G Perryman (Treasurer) Trustee Trustee
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PORTSMOUTH DEAF ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1 Accounting policies
Charity information
Portsmouth Deaf Association is an unincorporated registered charity.
1�1 Accounting convention
The financial statements have been prepared in accordance with the charity's �governing document�, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP �Accounting and Reporting by Charities� Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)� (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 200� only to the extent re�uired to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest �.
The accounts have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1�2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has ade�uate resources to continue in operational existence for the foreseeable future.
The trustees have also considered the possible effects on the charity of the impact caused by Covid-19. Taking into account a period exceeding 12 months from the date of approval of these financial statements, the trustees have a reasonable expectation that the charity will continue to operate post lockdown.
For these reasons the charity will continue to adopt the going concern basis in the preparation of its Financial Statements.
1�3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable ob�ectives.
Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.
Restricted funds are sub�ect to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1�4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions re�uire deferral of the amount.
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PORTSMOUTH DEAF ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
1 Accounting policies
(Continued)
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
1�5 Expenditure
Expenses are included in the financial statements as they become due.
Expenses include �AT where applicable as the Charity cannot reclaim it.
1�� Tangible fixed assets
Tangible fixed assets are initially measured at cost and subse�uently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases�
Land and buildings Nil Fixtures, fittings � e�uipment 10�-20� reducing balance or 20� straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
Freehold property is not depreciated. The building is well maintained and the residual value is such that any depreciation charge is not appropriate.
1�7 Investment properties
Investment property, which is property held to earn rentals and�or for capital appreciation, is initially recognised at cost, which includes the purchase cost and any directly attributable expenditure. Subse�uently it is measured at fair value at the reporting end date. The surplus or deficit on revaluation is recognised in profit or loss.
1�� Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1�9 Cash and cash e�uivalents
Cash and cash e�uivalents include cash in hand and deposits held at call with banks.
1�10 Financial instruments
The charity has elected to apply the provisions of Section 11 �Basic Financial Instruments� and Section 12 �Other Financial Instruments Issues� of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are measured at transaction price including transaction costs.
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PORTSMOUTH DEAF ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
1 Accounting policies
(Continued)
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are recognised at transaction price.
Trade creditors are obligations to pay for goods or services that have been ac�uired in the ordinary course of operations from suppliers.
Dereco�nition of financial liabilities
Financial liabilities are derecognised when the charity�s contractual obligations expire or are discharged or cancelled.
1�11 Employee benefits
1�12 Government Grants
Government grants, including amounts received under the local authority small business grants, and government support relating to subsidised rates, are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.
A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability.
2 Donations and legacies
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| general | general | |
| 2022 | 2021 | |
| £ | � | |
| Donations and gifts | 5,750 | 14 |
| Government grants � Covid-19 support | 12,000 | 40,357 |
| 17,750 | 40,371 |
3 Investments
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| general | general | |
| 2022 | 2021 | |
| £ | � | |
| Interest receivable | 3 | 11 |
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PORTSMOUTH DEAF ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
4 Other income
| Rental income Room hire Other income |
2022 £ 7,099 19,164 5 26,26� |
2021 £ 7,279 1,350 5 |
|---|---|---|
| �,634 |
5 Charitable activities for the Deaf Community and Operation of the Deaf Centre
| Depreciation and impairment Signing and interpretation Repairs and renewals Premises expenses Telephone and travel Independent examiners fees Insurance Sundry expenses |
2022 £ �25 1 6,676 5,947 1,603 1,050 2,49� 464 19,064 |
2021 £ 4,30� 1 3,132 11,949 1,49� 936 2,607 3�1 |
|---|---|---|
| 24,�12 |
� Trustees
None of the Trustees (or any persons connected with them) received any remuneration during the year (2021 - �nil).
7 Employees
There were no employees during the year.
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PORTSMOUTH DEAF ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
| � Tangible fixed assets Cost At 1 April 2021 Additions At 31 March 2022 Depreciation and impairment At 1 April 2021 Depreciation charged in the year At 31 March 2022 Carrying amount At 31 March 2022 At 31 March 2021 |
Land and buildings Fixtures, fittings � e�uipment £ £ 59,679 77,055 27,4�0 - �7,159 77,055 - 72,130 - �25 - 72,955 �7,159 4,100 59,679 4,925 |
Total £ 136,734 27,4�0 |
|---|---|---|
| 164,214 | ||
| 72,130 �25 |
||
| 72,955 | ||
| 91,259 | ||
| 64,604 |
No formal valuation has been carried out on the freehold property, although the trustees believe the value to be approximately �750,000. The investment element of the property has been valued by the trustees at �150,000 on the basis of the rental income stream.
9 Debtors
| Amounts falling due within one year: Other debtors Prepayments and accrued income 10 Creditors: amounts falling due within one year Other creditors Accruals and deferred income |
2022 £ 700 �22 1,522 2022 £ 11,400 2,236 13,636 |
2021 £ 1,533 1,67� |
|---|---|---|
| 3,211 | ||
| 2021 £ - 3,555 |
||
| 3,555 |
11 Restricted funds
�eolia Environmental Trust donated �25,000 towards the cost of new heating and entrance doors. The funds have now been fully utilised.
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PORTSMOUTH DEAF ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
12 Designated funds
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes�
| Balance at 1 April 2020 £ Fixed Asset fund 65,451 Investment Property fund 150,000 215,451 |
Transfers Balance at 1 April 2021 £ £ (�47) 64,604 - 150,000 (�47) 214,604 |
Transfers Balance at 31 March 2022 £ £ 23,041 �7,645 - 150,000 23,041 237,645 |
Transfers Balance at 31 March 2022 £ £ 23,041 �7,645 - 150,000 23,041 237,645 |
|---|---|---|---|
| 237,645 |
Funds e�uivalent to the value of the fixed assets have been transferred to a designated fund.
13 Analysis of net assets between funds
| Unrestricted funds Unrestricted Fund 2022 2022 £ £ Fund balances at 31 March 2022 are represented by� Tangible assets 91,259 - Investment properties 150,000 - Current assets�(liabilities) �6,100 - 327,359 - |
Total Unrestricted funds Unrestricted Fund 2022 2021 2021 £ � � 91,259 3,432 61,172 150,000 - 150,000 �6,100 �7,79� - 327,359 91,230 211,172 |
Total 2021 � 64,604 150,000 �7,79� |
|---|---|---|
| 302,402 |
14 Related party transactions
There were no disclosable related party transactions during the year (2021 - none).
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