REGISTERED CHARITY NUMBER: 201291
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31st December 2022
for
RSPCA Hants & Surrey Border Branch
RSPCA Hants & Surrey Border Branch
Contents of the Financial Statements for the Year Ended 31st December 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | ||
| Notes to the Financial Statements | 8 | to | 15 |
| Detailed Statement of Financial Activities | 16 | to | 17 |
RSPCA Hants & Surrey Border Branch
Report of the Trustees for the Year Ended 31st December 2022
The trustees present their report with the financial statements of the charity for the year ended 31st December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objective of the Branch is to promote the objective of the Society with particular reference to the Hants & Surrey Border area, in accordance with the policies of the Society. The Society's objectives are to promote kindness and to prevent or suppress cruelty to animals.
The policy of the Branch is to raise funds in the Hants & Surrey Border area to achieve our animal welfare objectives. Firstly, there is our Rescue & Rehoming Service of cats and kittens that we take into care. These are handed over by owners who are no longer able to care for them for a range of reasons or from RSPCA Officers on the grounds of abandonment, neglect or cruelty. These animals are cared for at a local private boarding establishment or with fosterers and re-homed when appropriate. Secondly, there is our Welfare Assistance Scheme which provides financial help to local owners on State Benefits or low incomes who have pets that are sick or injured. We make a contribution towards the costs based on a case-by-case basis. As part of our Welfare Assistance Scheme, we also provide free neutering and microchipping for cats, dogs and rabbits, again criteria dependent.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The trustees consider that the performance of the branch during 2022 has been extremely challenging owing to the cost-of-living situation. We have continued our prudent policy for charitable expenditure resulting in an increase in our reserves when compared with 2021. Reserves remain healthy at £382k.
The Branch continues to provide financial help to members of the public. It helps towards the cost of veterinary treatment for sick & injured pets. The Branch also fully funds free neutering and microchipping. 101 cats and other companion animals were rescued and re-homed during 2022. 89 cats and dogs were microchipped and 179 neutered.The Branch also provided welfare assistance for 219 dogs, cats and others. The trustees actively manage the welfare and re-homing expenditure to ensure that it is well targeted. The welfare voucher scheme was restructured to an electronic version replacing the outdated manual system. This will reduce costs and provide a more efficient service.
The Branch could not function without the support of its volunteers.New people are always welcome to support our fundraising efforts, provide support for re-homing and help out in our shops. To those who already help out, we are thankful for their support!
When planning our activities for the year, the Trustees have considered the Commission's guidance on public benefit.
FINANCIAL REVIEW
Principal funding sources
Our two shops (Ash Vale and North Camp) continued to produce the principal income for the branch. To this end a decision was made in 2022 to appoint a Retail Operations Manager to oversee both shops and set up uniform pricing structure, reduce overheads where possible and ensure best practice is applied. The trustees continue to explore ways to manage operating costs efficiently and generate more income through promotion and fundraising.
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RSPCA Hants & Surrey Border Branch
Report of the Trustees for the Year Ended 31st December 2022
FINANCIAL REVIEW
Reserves policy
The Branch has adopted a formal reserves policy that takes into consideration our current reserves; anticipated income; ongoing welfare expenditure; fundraising expenses; other planned expenses and a contingency. The policy is intended to guide and inform how trustees plan expenditure through the year so that the branch will maintain satisfactory financial health. It is reviewed annually by the committee. The policy supplements the Treasurer's ongoing oversight of more frequent (monthly or quarterly) reviews with the Trustees.
At the 31 December 2022 the unrestricted fund amounts to a sum of £382,039 which the Trustees consider to be sufficient to cover the stated reserves policy.
Going concern
The Trustees monitor and assess the charity's ability to continue in operation. Together with the level of reserves available to the charity, the Trustees conclude that the charity is a going concern.
FUTURE PLANS
The Trustees had not envisaged any change in the way the Branch carried on its activities. However, with the Covid 19 and the cost-of-living situation, we have been forced to bring forward some longer-term plans. New revenue streams, including Easyfundraising, Amazon Smile, Music Magpie as well as online sales using eBay and Gumtree. We were able to attend some of our traditional fund-raising events in 2022 and hope to increase these in 2023.. We will continue looking at ways of attracting volunteers and Trustee along with increasing Branch publicity, highlighting our activities and increasing our income.
The increase in demand for our resources means that we have to continually monitor our expenditure policies. This will ensure we are using our generated income as effectively as possible with a sustainable, long-term approach to animal welfare.
We also continue to review new opportunities for expanding our income generation through retail, government assistance and fundraising in order to try and sustain our current level of welfare and re-homing expenditure.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The branch is an unincorporated charitable association and a branch of, and thus dependent on, the Royal Society for the Prevention of Cruelty to Animals, (the Society).
The Society was incorporated by the Royal Society for the Prevention of Cruelty to Animals Act 1932 (as amended), and is governed by the Acts and by the rules of the Society.
The branch is governed by the branch rules, and these accord with Rule XI of the Society's rules, and are approved by the Council of the Society. The branch is a separate registered charity.
Organisational structure
The management of the Branch is entrusted to a branch committee, who are the trustees of the charity.
The method of appointment of new trustee members is set out in the Society's branch rules.
Key management remuneration
The trustees consider the Board of Trustees as comprising the key management personnel of the Charity in charge of directing and controlling and operating the charity on a day to day basis. All trustees give their time freely and no Trustee remuneration was paid in the year. Details of Trustee expenses and related party transactions are disclosed in notes 6 and 15 to the accounts.
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RSPCA Hants & Surrey Border Branch
Report of the Trustees for the Year Ended 31st December 2022
STRUCTURE, GOVERNANCE AND MANAGEMENT
Investment policy
The branch's investment powers are in accordance with those of the Society, which are set out in the RSPCA Act 1958. The branch can invest until needed any part of its capital and income not required for the immediate running of the branch.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
201291
Principal address
Karen Folkes 47-49 Camp Road North Camp Farnborough Hampshire GU14 6EN
Trustees
S Littlewood J Cardew M Newman V Leonard S Herber P Herber M Wingate S Hathaway
Independent Examiner
Neil Hollingshead F.C.C.A Whiteleys Chartered Certified Accountants Sovereign House 155 High Street Aldershot Hampshire GU11 1TT
Professional Advisers
Bankers: Natwest, 45 Park Street, Camberley, Surrey GU15 3PA The Co-operative Bank The Charities Aid Foundation Bank
Solicitors: Bates Solicitors, 67 Fleet Road, Fleet, Hants GU51 3PJ.
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RSPCA Hants & Surrey Border Branch
Report of the Trustees for the Year Ended 31st December 2022
Approved by order of the board of trustees on 23rd May 2023 and signed on its behalf by:
S Littlewood - Trustee
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Independent Examiner's Report to the Trustees of RSPCA Hants & Surrey Border Branch
Independent examiner's report to the trustees of RSPCA Hants & Surrey Border Branch
I report to the charity trustees on my examination of the accounts of RSPCA Hants & Surrey Border Branch (the Trust) for the year ended 31st December 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Neil Hollingshead F.C.C.A
Whiteleys Chartered Certified Accountants Sovereign House 155 High Street Aldershot Hampshire GU11 1TT
23rd May 2023
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RSPCA Hants & Surrey Border Branch
Statement of Financial Activities for the Year Ended 31st December 2022
| 2022 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 56,931 Charitable activities Local & national animal welfare 8,880 Other trading activities 2 238,339 Investment income 3 623 Other income 147 Total 304,920 EXPENDITURE ON Raising funds Other trading activities 124,442 124,442 Charitable activities Local & national animal welfare 106,036 Total 230,478 NET INCOME 74,442 RECONCILIATION OF FUNDS Total funds brought forward 307,597 TOTAL FUNDS CARRIED FORWARD 382,039 |
2021 Total funds £ 47,158 7,120 142,292 60 34,367 |
|---|---|
| 230,997 | |
| 111,818 | |
| 111,818 73,407 |
|
| 185,225 | |
| 45,772 261,825 |
|
| 307,597 |
The notes on page 0 form part of these financial statements
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RSPCA Hants & Surrey Border Branch
Balance Sheet 31st December 2022
| 2022 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 1,809 CURRENT ASSETS Stocks 9 50 Debtors 10 14,582 Cash at bank and in hand 389,387 404,019 CREDITORS Amounts falling due within one year 11 (23,789) NET CURRENT ASSETS 380,230 TOTAL ASSETS LESS CURRENT LIABILITIES 382,039 NET ASSETS 382,039 FUNDS 12 Unrestricted funds 382,039 TOTAL FUNDS 382,039 |
2021 Total funds £ 1,913 211 12,562 298,721 311,494 (5,810) 305,684 307,597 307,597 307,597 307,597 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 23rd May 2023 and were signed on its behalf by:
S Littlewood - Trustee
The notes on page 0 form part of these financial statements
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RSPCA Hants & Surrey Border Branch
Notes to the Financial Statements for the Year Ended 31st December 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The trust constitutes a public benefit entity as defined by FRS102.
The financial statements are presented in Sterling (£).
Going concern
The trustees monitor and assess the charity's ability to continue in operation and this together with the level of reserves available to the charity lead the trustees to conclude that the charity is a going concern.
Income
The general principle is that incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. However the nature of much of the income is voluntary, and can only be included on a cash basis. This includes any share of the national door to door collection, which is apportioned between branches, in some cases over a year after the collection, and the amount received by the branch is not under its control.
Government grants are recognised in the profit and loss account, on an accruals basis, when there is a reasonable expectation that the conditions attaching to the grant will be complied with and that the grant will be received.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Charitable activities
The branch charitable activities relate to the operation of the veterinary care and animal re-homing scheme.
Tangible fixed assets
Tangible fixed assets are carried at cost less accumulated depreciation and accumulated impairment losses.
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over their estimated useful lives as follows:
| Fixtures and fittings | - | 20% on reducing balance |
|---|---|---|
| Motor vehicles | - | 20% on cost |
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RSPCA Hants & Surrey Border Branch
Notes to the Financial Statements - continued for the Year Ended 31st December 2022
1. ACCOUNTING POLICIES - continued
Tangible fixed assets
On disposal, the difference between the net disposal proceeds and the carrying amount of the item sold is recognised in profit or loss.
Stocks
Stocks are measured at the lower of cost and selling price less cost to complete and sell.
Cost is calculated on a first in, first out basis and includes all costs of purchase and other costs incurred in bringing the stocks to their present location and condition.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. All other leases are classified as operating leases
The rights of use and obligations under finance leases are initially recognised as assets and liabilities at amounts equal to the fair value of the leased assets or, if lower, the present value of the minimum lease payments.
Minimum lease payments are apportioned between the finance charge and the reduction in the outstanding liability using the effective interest rate method. The finance charge is allocated to each period during the lease so as to produce a constant periodic rate of interest on the remaining balance of the liability.
Leased assets are depreciated in accordance with the company's policy for tangible fixed assets. If there is no reasonable certainty that ownership will be obtained at the end of the lease term, the asset is depreciated over the lower of the lease term and its useful life.
Operating lease payments are recognised as an expense on a straight line basis over the lease term.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Financial instruments
The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable, loans from banks and other third parties, loans to related parties and investments in non-puttable ordinary shares.
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RSPCA Hants & Surrey Border Branch
Notes to the Financial Statements - continued for the Year Ended 31st December 2022
1. ACCOUNTING POLICIES - continued
Financial instruments
Financial assets that are measured at cost and amortised cost are assessed at the end of each reporting period for objective evidence of impairment. If objective evidence of impairment is found, an impairment loss is recognised in profit or loss.
For financial assets measured at amortised cost, the impairment loss is measured as the difference between an asset's carrying amount and the present value of estimated cash flows discounted at the asset's original effective interest rate. If a financial asset has a variable interest rate, the discount rate for measuring any impairment loss is the current effective interest rate determined under the contract.
For financial assets measured at cost less impairment, the impairment loss is measured as the difference between an asset's carrying amount and the best estimate, which is an approximation, of the amount that the company would receive for the asset if it were to be sold at the reporting date.
Financial assets and liabilities are offset and the net amount reported in the statement of financial position when there is an enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Impairment of non-financial assets
At each reporting date non-financial assets not carried at fair value, like plant, property and equipment, are reviewed to determine whether there is an indication that an asset may be impaired. If there is an indication of possible impairment, the recoverable amount of any asset or group of related assets, which is the higher of value in use and the fair value less cost to sell, is estimated and compared with its carrying amount. If the recoverable amount is lower, the carrying amount of the asset is reduced to its recoverable amount and an impairment loss is recognised immediately in profit or loss.
Stocks are also assessed for impairment at each reporting date. The carrying amount of each item of stock, or group of similar items, is compared with its selling price less costs to complete and sell. If an item of or stock group of similar items is impaired, its carrying amount is reduced to selling price less costs to complete and sell, and an impairment loss is recognised immediately in profit or loss.
If an impairment loss is subsequently reversed, the carrying amount of the asset or group of related assets is increased to the revised estimate of its recoverable amount, but not to exceed the amount that would have been determined had no impairment loss been recognised for the asset or group of related assets in prior periods. A reversal of an impairment loss is recognised immediately in profit or loss.
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RSPCA Hants & Surrey Border Branch
Notes to the Financial Statements - continued for the Year Ended 31st December 2022
2. OTHER TRADING ACTIVITIES
| Fundraising events Shop sales of donated & bought -in goods 3. INVESTMENT INCOME Deposit account interest 4. SUPPORT COSTS Local & national animal welfare 5. INDEPENDENT EXAMINATION FEE Fees paid by the charity for assistance in the preparation of the accounts and the independent examination of those accounts |
2022 £ 807 237,532 238,339 2022 £ 623 |
2022 £ 807 237,532 238,339 2022 £ 623 |
2021 £ 231 142,061 142,292 2021 £ 60 Governance costs £ 1,150 2021 £ 1,100 |
|
|---|---|---|---|---|
| 2022 | ||||
| £ | ||||
| 1,150 | ||||
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st December 2022 nor for the year ended 31st December 2021.
Trustees' expenses
During the year five trustees were reimbursed expenses in the sum of £ 344 (2021 £571). The monies related to equipment, telephone, postage costs and disbursements incurred by the trustees in relation to their service for the charity.
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RSPCA Hants & Surrey Border Branch
Notes to the Financial Statements - continued for the Year Ended 31st December 2022
7. STAFF COSTS
| Wages and salaries Other pension costs |
2022 £ 88,459 1,156 89,615 |
2021 £ 78,592 898 |
|---|---|---|
| 79,490 |
The average monthly number of employees during the year was as follows:
| Fundraising Animal Welfare |
2022 7 1 8 |
2021 7 2 |
|---|---|---|
| 9 |
No employees received emoluments in excess of £60,000.
In addition to employed staff, the charity also relies upon the 75 or so volunteers who are involved in all the branch activities.
8. TANGIBLE FIXED ASSETS
| COST At 1st January 2022 Additions Disposals At 31st December 2022 DEPRECIATION At 1st January 2022 Charge for year Eliminated on disposal At 31st December 2022 NET BOOK VALUE At 31st December 2022 At 31st December 2021 |
Fixtures and fittings £ 12,541 310 (295) 12,556 10,628 374 (255) 10,747 1,809 1,913 |
Motor vehicles £ 6,990 - - 6,990 6,990 - - 6,990 - - |
Totals £ 19,531 310 (295) |
|---|---|---|---|
| 19,546 | |||
| 17,618 374 (255) |
|||
| 17,737 | |||
| 1,809 | |||
| 1,913 |
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RSPCA Hants & Surrey Border Branch
Notes to the Financial Statements - continued for the Year Ended 31st December 2022
| 9. STOCKS Stocks 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR VAT Prepayments and accrued income 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Taxation and social security Other creditors 12. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS |
At 1.1.22 £ 307,597 307,597 Incoming resources £ 304,920 304,920 |
2022 2021 £ £ 50 211 2022 2021 £ £ 3,370 2,294 11,212 10,268 14,582 12,562 2022 2021 £ £ 16,747 4,220 1,858 - 5,184 1,590 23,789 5,810 Net movement At in funds 31.12.22 £ £ 74,442 382,039 74,442 382,039 Resources Movement expended in funds £ £ (230,478) 74,442 (230,478) 74,442 |
|---|---|---|
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RSPCA Hants & Surrey Border Branch
Notes to the Financial Statements - continued for the Year Ended 31st December 2022
12. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.1.21 £ Unrestricted funds General fund 261,825 TOTAL FUNDS 261,825 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 230,997 TOTAL FUNDS 230,997 |
Net movement At in funds 31.12.21 £ £ 45,772 307,597 45,772 307,597 Resources Movement expended in funds £ £ (185,225) 45,772 (185,225) 45,772 |
|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 1.1.21 £ 261,825 261,825 |
Net movement in funds £ 120,214 120,214 |
At 31.12.22 £ 382,039 |
|---|---|---|---|
| 382,039 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 535,917 535,917 |
Resources Movement expended in funds £ £ (415,703) 120,214 (415,703) 120,214 |
|---|---|---|
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RSPCA Hants & Surrey Border Branch
Notes to the Financial Statements - continued for the Year Ended 31st December 2022
13. OTHER FINANCIAL COMMITMENTS
a) The North Camp premises are occupied under a fixed term lease to February 2026 at an annual rent of £18,000.
b) The Ash Vale premises lease was extended for 10 years in 2020 at an annual rent of £18,000.
14. RELATED PARTY DISCLOSURES
At the year end the charity owed trustees NIL, (2021: £25).
15. ULTIMATE CONTROLLING PARTY
For the whole of the current and previous period the charity was controlled by its trustees.
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RSPCA Hants & Surrey Border Branch
Detailed Statement of Financial Activities for the Year Ended 31st December 2022
| INCOME AND ENDOWMENTS Donations and legacies Donations Gift aid Legacies Subscriptions Other trading activities Fundraising events Shop sales of donated & bought -in goods Investment income Deposit account interest Charitable activities Animal adoptions Other income Grants received Commission received Total incoming resources EXPENDITURE Other trading activities Shop purchases Wages Pensions Other shop operating costs Bad debts Other fundraising costs Fixtures and fittings Loss on disposal of fixed assets |
2022 £ 36,186 18,248 2,000 497 56,931 807 237,532 238,339 623 8,880 - 147 147 304,920 1,557 73,236 1,156 48,053 - 25 375 40 124,442 |
2021 £ 35,349 10,337 1,000 472 |
|---|---|---|
| 47,158 231 142,061 |
||
| 142,292 60 7,120 34,213 154 |
||
| 34,367 | ||
| 230,997 1,605 64,717 898 43,720 24 60 478 316 |
||
| 111,818 |
This page does not form part of the statutory financial statements
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RSPCA Hants & Surrey Border Branch
Detailed Statement of Financial Activities for the Year Ended 31st December 2022
| Other trading activities Charitable activities Wages Veterinary scheme Animal board costs Donations & headquarters Insurance Motor expenses Telephone Postage and stationery Advertising Sundries Bank charges Support costs Governance costs Independent examination fee Total resources expended Net income |
2022 £ 15,223 47,434 31,303 1,200 651 1,819 1,884 1,197 33 603 3,539 104,886 1,150 230,478 74,442 |
2021 £ 13,875 27,742 23,184 100 546 2,613 1,457 527 16 94 2,153 |
|---|---|---|
| 72,307 1,100 |
||
| 185,225 | ||
| 45,772 |
This page does not form part of the statutory financial statements
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