Southmead Community Association
Legal and Administrative Infomiation
Southmead Community Association is a Registered Charity. Number 201099.
The Association is a Communty Centre with the following objects-.
(al To promote the benefit of the inhabitants of Southmead and the
neighbourhood without distinction of sex, sexual orientation, race or of
political, religious or other opinions, by associating together the said
inhabitants and the local authorities, voluntary and other organisalions,
in a common effort to advance education and to provide facilities in the
interests of social welfare, for recreation and leisure-time occupation
with the object of improving the conditions of life for the said
inhabitants.
(bl To establish or secure the establishment of a Community Centre and
to maintain and manage the same (whether alone or in co-operation
wilh any local authority or person or body) in furtherance of these
objects.
{¢) To promote such other Charilable purposes as may from lime to time
be detemiined.
Registered office
Southmead Community Centre
248 Greysloke Avenue
Southmead
Bristol BS10 6BQ
Trustees and Volunteers
Volunteer
Volunteer
Trustee
Truslee
Trustee
Volunteer
Trustee
Trustee
Volunteer
Trustee
Trustee
Mr David Bellamy (Acting as Treasurer)
Mrs Sandra Bellamy
Mr Alan Bush
Mrs Carol Bush
Mr Tony Coles (from 41h November 2024)
Mrs Jacqueline Dillon
Mr Richard Ducker (Chair)
Mr Graham Leighton
Mrs Sue Levick (Acting as Secretary)
Mr Richard Long (Vice Chair)
Mr Bryan Scrase
Bankers:
Lloyds TSB
High Street
Westbury on Trym
Bristol, 8S9 3B Y
Registered Independent Examiner:
Dick Maule FCA
The Cross House
South Woodchester
GL5 SEL

Trustee's Annual Report
Report text for Annual Accounts for the year ended 31st December 2024
The Trustees are pleased to present their report, together with the financial
stalements ofthe charity. forthe yearended 31$1 December2024. The financial
statements have been prepared in accordance with current statutory
requirements, the Articles of Association and the Statement of Recommended
Practice - Accounting and Reporting by Charities.
Legal and Administrative infomiation. set out on page 1, forms part of this
report.
Principal Activity (Objertives of the Charity)
(al To promote the benefit of the inhabitants of Southmead and the
neighbourhood without dislinction of sex, sexual orienlation, ra￿ or of
political. religious or other opinions, by associating together the said
inhabitants and the local authorities, voluntary and other organisalions,
in a common effort to advance education and to provide facilities in the
interests of social welfare, for recreation and leisure-time occupation
wilh the object of improving the conditions of life for the said
inhabitants.
(bl To establish or secure the establishment of a Community Centre
and to maintain and manage the same (whether alone or in
cooperation with any local authority or person or body) in furtherance
of these objects.
(¢1
To promote such other charitable purposes as may from time to
time b8 determined.
Our Mlsslon
Southmead Community Association works with and offers support to the local
community, to bring about positive social and economic change in Southmead
by providing affordable opportunities to develop skills and self-confidence of the
local people.
Southmead Community Centre is a place for people to meet, socialise and
interact with one another through community engagement and inclusion. As an
organisation we are committed tofulfilling the needs oflhe community providing
direct help, advice and support to everyone. The Centre is run by the people,
for the people, uniting the community through provision of educational,
recreation and leisure time facilities. As an organisation we promote diversity
and equality of opportunity in everything that we do.
Trustees and General Committee
Members and Honorary Officers are elecled to the General Committee
at the Annual General Meeting and serve for one year only unless re-
elected the following year.

Review of the Year 2024
The Trustees now led by Richard Ducker as Chair have continued lo
manage the centre on a voluntary basis through the year liaising with the
various groups A stsff member has been able to front the office one
day a week, answer the telephone messages and emails to enable the
much-needed hall bookings to tske place while the Trustee Board review
the staffing requirement for the future. The Social Club bar was able to
open at weekends for members and other enquiries dealt with by the
staff. The loss of grant from the local authority which previously funded
a centre manager, subsequently led to the redundancy of the post and
precludes the appointment of any full-time administration or
management staff for the foreseeable future.
3.2 Looking at the finances for the year the charity managed a deficit from
reserves of nearly £15.000 for the year due mainly to 2 roofing contracts
with a local contractor which cost the charity nearly £12,000.
Unfortunately, the roof was in such a state the contracted works did little
to sort the shortcomings in general - indeed, water penetration has put
several areas out of commission but, fortunately this inconvenience was
not enough to slop the general ability of the Centre to carry on with ils
essential service provision to the community.
3.3 The trustees are well aware that the cenlre's location is part of a
designated redevelopment area and buildings either side of the centre
are derelicl. To clarify the Cenlre's position to Ihe Trustees, meetings
were arranged end 2024 (which took place in early in 2025) with the
members of the Bristol City Council Redevelopment Team for the
Southmead area. togeth&r with th8 Community Buildings Manager, John
Bos. The upshot of the meetings was to rubber stamp the Trustees
resolve to continue to use the building for services to the Community as
no money is available at the moment or in the near future, for the City
Council to redevelop the area on a scale which would affect the
continuation of the Community Centre. The Council staff also confirmed
the view ofthe Trustees that it was pointless to spend any further monies
on the building except for essential repairs and legal compliance such
as PAT testing, Fire Safety and Electrical Fixed Wire lesling due to the
Council's ultimate plan to demolish the building.
3.4 Once again the charity was very grateful to Bristol City Council for
continuing to allow the Association to benefit from Business Rale relief
for the 20 % not covered by the automatic 800/0 charity relief available lo
all charities. This relief, however, sadly ended in March 2024 not only for
the SCA but for all charities in Bristol due to the council's financial
position.
3.5 The John James foundation has supported the Community Associalion
for many years with grants for Christmas parties and 2024 was no
exception. The foundation also funded a summer tea dance which was
appreciated by all. Some of the older Community Centre users were
treated with theatre tickets for the Redgrave Theatre in Bristol (amateur
perforMan￿S at the theatre are also supported by this foundation to the
benefit of the city as a whole.)

3.6 The centre welcomed the Frome Valley Tang Soo Do group in November
2024 to hold their weekly group meetings and the Centre remains
popular with the local community as a venue for birthday parties wedding
celebrations and wakes. Various family generations in the local area
have loyally supported the ￿ntre by using it for their celebrations. The
centre kitchen still enjoys it's five-star health rating awarded by the City
Council's Environmental Health Inspectors. The weekly lunch club
continues to be very popular with the community and regular numbers
have increased to over 50. The regular participation of volunteers in the
kitchen helps to keep the cost of providing the meals down and the low
price is much appreciated by the users who are feeling the effects of the
costryof-living crisis
3.7 These remain unprecedented times for the country and particulady for
the volunteer trustees most of vthom are in their 70$ and the Charity is
still anxious to attract and recruit fresh (and perhaps, younger) trustees
from the community to ensure that the Centre continues to provide this
much needed and much appreciated community asset in Soulhmead
which is an area of social deprivation.
3.8 Despite being a difficult year for everyone the Trustees would like to
thank all employees and volunteers for their continuing commitment,
enthusiasm and support during 2024 and very much welcome any new
volunteers in 2025. The Trustees believe that the much-appr8cialed
help from volunteers is key lo the overall success of the Centre, and
without them, lh8 many activities would not be possible. The Trustees
are most grateful for their ongoing contribution to the success and
financial viability of the Centre.
3.9 The Trustees continue to believ& that the cenlre's future incentive to
encourage new people to join the board is for the charity to convert to a
Charitable Incorporated Organisation (C.l.O.) which would provide
personal liability security for individual members which an
unincorporated organisation. sadly. does not. The expected limited
useful life of the centre and limited resources available make this an
unlikely aspiration to a¢hieve al the moment especially given the
uncertainly of attracting new trustees with a range of administrative and
financial skills to the board. The possible provision of a new Community
Centre in the future will probably be the catalyst for future Trustees to
achieve suGh a thange.
How our activities deliver public benefit
4.1. Our service delivery is available to all Southmead residents and Ihose in
the surrounding areas who have enjoyed attending the Community
Centre over the years and appreciate the various services on offer by
volunteers and professionals alike. Services are delivered in line with
our principal objective without distinction of sex. sexual orientation,
ethnic origin or of political, religious or other opinions.
4.2. Every effort is made to network with other service providers in the area
including the local authority, voluntary and other organisations in a
common effort to identfy and provide facilities needed in Southmead
aiming to improve the quality of life for the local community.

Future Developments
Pnorities for the year ahead..
Stay committed to our organisation's aims and objectives to
continue to make a difference to people's lives within our
community and safeguard the charity and its trustees by
becoming a charitable incorporated or9anisation.
Continue to safeguard the financial viability of the organisation
by securing increased activity and financial support from
funders. To operate safely within any ongoing national health
restrictions
To continue to develop future ideas and proposals for the future
redevelopment of the Centre on the "Greystoke Strip" by fully
utilising the information and conclusions provided by the feasibilily
study in seeking to provide a new Community Centre in the very
heart of Southmead.
To continue lo empower local people with decision making and
ownership of the Centre as well as increasing volunteer
opportunities within the community.
To continue to identify gaps in services within Soulhmead and
develop the Centr8 to meet the needs and expectations of the
community by improving our services and facilities the best we
can.
Rlsk Assessment
The Executive Committee has conducted a review of the major risks to
which the Charity is exposed as part of ils business plan and satisfied
insurers that systems have been established to miligate any risks.
Assessment is reviewed on a ¢ontinuous basis and section leaders
reminded of their responsibilities.
Reserves Policy
The charity s policy on unreslricled reserves is to maintain equivalent
cash balances:
To cover three monlh's budgeted recU￿ent expenditures.
To cover planned capital expenditure for the upcoming year.
The level of reserves is monitored and reviewed by the Trustees on a
quarterly basis. As highlighted in 3.1 of this report the reserves were
impacted by the lack of funding for a professional manager in post at
the centre. Whilst the reserves are now very healthy (thanks to Covid
funding), the Truslees will during 2025 continue to carry out the
necessary management roles on a voluntary basis and explore
different staffing options lo ensure the Centre is run efficiently as il tries
to get back on its feet. This will be reviewed at each monthly Trustees,
meeting.

Flnanclal Statemerns
Charity law requres trt Trustees to preparn financAal statements for
financ4al Jear. we a true and fairview of the state of affairs
of the rjianlable b(￿ arKI of the SLJrplus or defiat for that period. In
prepanng tho* fin￿1 statemants. the Trustees have..
selected SLMtabl8 accounting poliae¥ and applied them
consTrstènlly',
madÉ juO3em&)ts arKI esb"m8teg that arn r8a60nable and
prudent
follow￿ appliL>ble accountEna standards and statemgnts of
recommended practrce wthout any matenal departures."
prepared the financial stat8ments on the going concem basis
The Truste88 ar& r•iÈwonsible forkeephw proper ac(x>unlna racA)rd$ that
disdose th reasonable awaLy at any tlma tha financ4al positson of
the ethan￿￿6 body and to enable them to 8nsur8 that the financjal
#al8m8ntS C4)mply with the relevant Acts.
Thèy are also responsible for safeguarding ihe asset5 of the charflable
t¥Ay illl(J hence for taklna reaS￿rtable steps for the Preventi￿ and
detecb'on of and othér irregulantres.
In deteminlng how amounts are pre3ented wfthln items in the Stalement
of FlnaneiAI Acli¥iti•$ and It￿ Balanco Shé8t. th8 Tru6tees have had
regard to the Substan￿ of the reported transxts'ons or arraiigements. In
ac£ordancs with g•r*rally acc8Ptéd accountsrKJ prinothg or practico.
So far as the Tfu8t0•8 arn awaré at thc time Ihe report is approved'_
There 18 no rnlavant infonnats'on of whith aL4W4ation's IndePend¥￿t
exgmlners ar8 unaware and the Trustees have taken all presuibed steps
to ensur¢ awar•n￿l of am relevant infommt1￿ and to establish that th8
independent examinar is aware of Ihe said infom)8tlon.
TnMtee8' Charity Report C•rtffhd ty..
Richard tiuc*ar (Cha￿)
Date". 81h September 2025
David Dellamy (Acting Treasurer)
Dat8. 8th September 2025

Independent Examinerf5 report to the trusteC5 or
Soutbm¢ad Community A9so¢istion
I repryl the p(rJ)urts of fv rjwrity •Jr year ￿je￿ 31q Dwmber 2024 set Ixrt on
paots 8 Its 14
Kv&wnJibilili¢s *nd of repbrt
As ihe ¢hority's irustt*S YOU are resp)nsible for the preparation of the ￿)Unts in accordance
lili Iltv requi￿ine17ls of Ihe Charities Aci 2011 I'ihe Act,).
I ￿￿rI in of my ¢x8mIn81i(￿ of ihe charity's A¢￿￿￿15 carried oui under seclion 145
L)[ tlie Act find in carrying out my examinati(w I have foll(Jwed all the applicahle l)irectinns
given by the Chority Cthnmission under s¢¢tion 145(5Xb) of the Aet.
I huve Lump1¢t￿ rny ¥xaminalion. l ¢onfimi thAt no mftteri&l mAtters hnve come to my
att¢ntion in ¢onne¢iion with Ihe ¢xAminalion giving m¢ to b¢liev¢ thAI in an>. material
r¢¥￿¢¢.
aeeoiJntin8 rtt¢)rd8 wert not kei* in res1￿1 of the charity &8 requirnl hy ￿¢tion 130 of
the ALI; or
the accounts do not accord with those r#ords [: LY
¥(Trnl¢ni of DLcounis S￿ out in ihe Chariiies (AccounLS and ReFKlrts) Rt8ulalions ?008
nther than any requirement that the accounL$ give a 'true and fair view. which is noi a
mAtter ¢rnsidered As pArt nf an Inde￿nderf txaminiii¢)nl.
I nLI LonLerns nnd have cDme. 8cmss nn nther mAtters in cnnn￿11nn with the exAminxtithn
lo wliiLh ¥llenliiiii %liiiiilil ￿ Ilrxwn iii illi% ITI tKdei tii eiiahle a pm￿1 understsndiiig nf
the accounls lo ir reached.
NAme .
Address .
Date..
r)ick Maule F.C.A.
.1 h¢ Cross Hous¢. The High Street.South Woodchester GL5 SEL
I_ts 10 2S

Southm•ad Communlty Association
Statemént of Flnanclal Actlvltl•s Ilncludlng Income and Exp8ndbtur• Account]
for the year ended 31st. December 2024
Unrestrict Restri¢te(I
Fund
Fund
2024
2024
Total
2024
2023
Incom8 from:
Donations
Membership
Invgslmenl income
Interest
373
1.912
373
1.912
1.249
2.216
349
349
264
Charltabl• actlvities
Grants
Hall hire and activities
Rent
Other income
1,395
21,719
21,21XI
1,395
2,295
21,719 20.321
21.200 23.200
Total
46,948
46.948
49.545
Expendlture on:
Charitable aclivities
Total
61,766
61.766
49.801
N•t In¢om•llgxpendltur•)
114,8191
114.819)
{2561
Transfers befv￿en Funds
Total funds brought forward
208,315
208,315 208.571
Total funds carrled forward
193,497
193.497 208.315

2(r24
N￿•5
Flxed oMets
Tongible assa9
162,464
167,344
Debtors
Cash on hand
Lash at bank
2.402
1.558
28.033
32.083
1.760
39.787
42.178
Llabllltle
Cr•Jrtors. anw)unts lalling
due *ithin 12 month
1.051
31,033
40,971
193.497
?OA.31S
The funda of the oharity:
Unr••triGW fvnd•
laenerai hjnas
Désignat•J lund6
38,438
167,059
47,425
160,8è0
RestrICt￿ fvnd•
Trtthl oth4rlty fund•
193 497
Rlthard Ducker
Ch*r
D8wd Bellamv
TTe4Jur
blh Se•temb¢r 2025

Southmead Communlty Assoclatlon
Notes to the accounts for the year endgd 31sL D￿¢m￿r 2024
11 Princlpal Accountlng Pollclos
The prinapal al￿OUnting policies adopted in the preparalion of the finarbfAal statements are set oui
below and have ￿rna1ned unthangeil from the p￿VIouS year.
lal 8asis of p￿paratIOn
Th8 charrty constitutes z public benefft entty as defir*d by FRS 102. Th8 finarmxal
ststemenls have been prepared In accordan￿ wlh Ac£a)unbng and Reporting by Charities..
Statement of Recommended Praaice ap￿1¢ab￿ to chariles p￿pan￿j their a¢￿Unts In acLordan
ith the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10212ThI edition
and the Charities Act 2011.
The finanrial statements hav¢ been pr¢p8red underthe hi4loFKal co¥1 convention.
Ibl Fund accounting
lil Unrestrided funds ao availablè lar usè at thè discrètion Of trust••s in lurthèrar** of
the general objectives olthe charity.
liilDesignaled funds a￿ unrestnded funds eam)ark•d by the Manag•nent Committee for
particular p￿￿oSe$.
liiil Restricte(I funds are sUbje￿e￿ lo restrithons on their expendrture inwsed by the donor
or through the terrn¥ cf an appeal.
Icl Income
Ineorne is induded in iht statèmeTht ol financial aetivrt￿s ¥￿n Ihe thanty
is entrtled to the in(£me and the amount can be quantified wth reasonab￿ acojracy. The
lollowng s￿￿TiC poliei*$ are appliéd 10 Particular eategonts of ineomt.
lil Income re￿iVed by way of grants, donations and gifts an¢J Is induded in fvll
in the Statement of FiNan￿al Adivrties lthen rttsivab￿. Grants. *ther• •nirtlem8nt is not
condrtional on the delivery of a ¥pe¢ifi¢ perfo￿an￿ by the tharity. a￿ regjgnised vthen
the charrty becomes unconditionally entiUe(I lo the grant.
lill Donated servi￿3 and farjlities are induded at the value to the thonty %there Ihi¥
quantified.
liiilThe value of Servi￿8 provided by volunteers has nol been induded in th88e aeojunts.
livl Investment Income is Induded when ￿￿1¥able.
Ivllncome from charrtable trading actsvity are accounttd for •am•d.
Ivillncome from grants. where related to perf0mlan￿ and specific delNerabks.
are accounted lor as the thmrrty eams Ihts to cy)nSthra￿0rn by rts perfoftnanL*.
Idl Expenditure
Expenditure is recognised on an accrual basis as a liabilrty is WI￿rred. E￿nditu￿ ind￿Je$
any VAT ￿1th CAnnot be fulty rewvered
lilcosls ol generating funds comprise the costs associated vath attracting voluntary
inD)me and the oydts of trading lor fundraising purpose5.
lill Charitable expenditure (omprises those (osts incurred by the thanty in the delivery of
rts activrties and service5 for rts benefiuaries. li Indudes both costs Ihat Lxn albLXted
dir¢tly lo such activities and those (%)sls of an indirect natu￿ ne￿SSary to $UPPDrt them
liiilAII costs are allocated bell￿￿ the expenditure £ztegorie5 of the SOFA on a basts
designed to reflect the use of Ihe resourc£. Costs relats'ng to a parb(xJlar actNity are
allocated direclly. others a￿ apportioned on an appropriate bag"$.
10

Southmead Communlty Assoclatlon
Notes to the accounts for the year endgd 31sL D￿¢m￿r 2024
111 Principal Accounting Policies
lel Fixed Assets
Fixed assets a￿ written off over the expected useful lrfe of the asset on the
reducing balance basis at per annum for equipment and 2% straight line for the building.
121 Tangible Assets
Building
Equipment Total
Cost..
balance brought forward
addrtions in the year
191,537
1C6,485
298,022
191,537
1 C6,485
298,022
Depreciation
balance brought forward
charge for the year
30,646
3,831
34,477
100,032
1,049
101,081
130,678
4,880
135,558
Net book value at 31$1. December 2024
157,060
5,404
162,464
Net book value al 31st. t)ecember 2023
160.891
6453
131 Credltor¥ and accNals
Creditors.. amounts falling due wrthin 12 months
2024
2023
Sundry ereditors
141 Dgblors and prepaymgnts
Sundry debtors
2,492
1,750
151 Employee infomiation
2024
2023
Number of employees
Average monthly head cour
No employee received emoluments of more than £60.000.
Salaries and wages
Soaal security costs
10,258
8,3C
10258

Southmead Communlty Assoclatlon
Notes to the accounts for the year endgd 31sL D￿¢m￿r 2024
61 Expendlture
Charitable
activities
2024
Charitsble
activities
2023
Salaries
Activities and cost of sales
Rates and water
Repairs and renewals
Telephone
Performing rights
Cleaning and laundry
Stslionery.poslage and photocopying
Light and heal
Consuttancy fees and pension contributions
Insurance
Building maintenance
Depreciation
Reporting accounlanl's fee
Miscellaneous expenses
Computer and software
Equipment hire and maintenance
10.258
778
3.427
2,694
838
1,478
3,414
252
10,339
2.939
2,446
16.143
4,880
850
16
43
971
8,3C
1,448
2,104
1,008
798
872
2,683
321
11,880
2,730
2,185
7,804
4,970
850
695

Southmead Community Association
Notes to the atcounts for the year ended 31st. December 2024
171 Movements In funds
Balance
1st. January
2024 Income
Balance
31st. Dec.
Expenditure Transfers
2024
Unrestricted funds
Designated Fund
General Fund
160.890
47,425
208.315
3.831
3,831
157.059
36.438
193.497
46,948
46.948
61,766
61.766
Deslgnated Ftjnd: an amount has been set aside to reflect the amount of reseves tied up in the
original costs of building the centre.
Balance
1st. january
2023 Income
Balance
31st. Dec.
2023
Expenditure Transfers
Unrestricted funds
Designated Fund
General Fund
164.721
43,850
208.571
3,831
3,831
160.890
47,425
208.315
49,545
49.545
49,801
49,801
13

Southmead Comrnunity Association
Notes to the a¢¢ounts for the ye•r ended 31st. Oe¢ember 2023
181 Analysls of prlor year funds
Statement of Financial Activities lincluding Income and Expenditure Accountl
for the year ended 31st. December 2023
Unrestricted Restricted
Fund
Fund
Total
2023
2023
2023
2022
Income from..
Donations
Membership
Investment income
Interest
1.249
2,216
1,249
2,216
1,852
1,218
264
264
15
Charitable activities
Grants
Hall hire and activities
Rent
Other income
2,29S
20,321
23.2CV)
2,295
20,321
23,21XI
7,817
21,203
21,000
Total
49,545
49,545
53,105
Expenditure on..
Charitable activities
49,801
49,801
51,447
Total
49,801
49,801
51,447
Net incomellexpenditurel
256
256
1,658
Transfers between Funds
Total funds brought forward
208.571
208.571
206,913
Total funds carrieij forward
208.315
208,315
208,571
14