laster Park MASTER PARK MANAGEMENT cOMMI￿EE ed The Park Hub, Master Park. Church Lane, Oxted, Surrey RH8 9LD Telephone: 07908 014525 Email: hello master arkoxted.or Website: www.master arkoxted.or Registered Charity Number: 200846 COMMITTEE OF MANAGEMENT OF MASTER PARK OXTED STATEMENTS OF ACCOUNTS FOR YEAR ENDED 31st MARCH 2025 Registered Charity No. 200846 COMMITTEE OF MANAGEMENT OF MASTER PARK OXTED Charity number: 200846 Contact address: Master Park Management Committee PO Box 164 Oxted RH8 9WE Bankers: Barclays Bank Sevenoaks Group 80 Hlgh Street Sevenoaks Kent TN13 ILR Independent Examiner: D. Steele Current Members of the Mana Name Ms P McNaughton ement Committee Position TnL￿ee Joined 07.01.2000 15.01.2019 07.02.2000 13.01.2007 15.01.2019 12.07.2024 15.01.2019 24.07.2024 iO.01.2025 Additional Role Oxted Lawn Tennis Club Re Master Park Chair Mr A. Batcbelor MrRPitt MrRSa Mr R Thon)as MrPTra ner MrGMor Mr W Fairchild Elected Tn￿1¢¢ Elected Trustee Elected Trustee Elected Trustee Trustee ted Trustee Trustee er Le al Advisor Treasurer Oxted & Lin] sfield Cricket Club Re an 0￿ed & District Football Club Re Resi nations from the Mana ement Committ¢¢ Name Position Keith Willis Elected Trustee Vernon Hadida Elected Trustee Webber Elected Tru￿ee KeviTh Pow¢ll Trustee Ton . Kul ted Trustee Alex Cam beli Elected T￿￿tee Cath Emmott Elected Trustee Amanda Starr ted Trustee Gilbert K¢ams Elected Tnlstee lan Beagley Trustce Sheral¢e (ihione ted Tntstee Mr D McNamara TnLStee Role Joined Resi ned 18.07.2018 18.07.2018 22.11.2018 22.11.2018 05.12.2018 13.07.2022 27.03.2023 12.07.2023 24.06.2024 08.08.2024 21.10.24 28.01.25 Treasurer al Advisor Chair OLCC - Cricket R Committee Member Committee Memkr Treasurer Cotnmittee MemE*r CoTnmittee Member ODFC - Football Re Treasurer ODFC - Football Representative esentative 17.07.2019 13.07.2022 15.01.2019 18.07.2018 07.07.1996 24.07.2024 30.09.2024 entative IIYDEPENDENT EXAMINER'S REPORT TO THE COMMITTEE OF MANAGEMENT OF MASTER PARK OXTED, SURREY I report on the accounts of the Trust for the year ended 3 1st March 2025 which are set out on pages 7 to I l. Respective Responsibilities of Committee *nd Examiner The Trust's Management Commiltee is responsible for the preparation of the accounts. il considers that the audit requirem¢nl of Section 144 of the Charities Act 2011 (the Act) does not apply and that an independent examination is needed. It is my responsibility to examine the accounts under Section 145 of the Act and state, on the basis of procedures sp¢¢ifi¢d in the General Direction5 given by the Charity Commission under Section 145(5) (b) of the ACL whether particular n￿rterS have come to my attention. Basis of Independent Eiaminer's Report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination include5 a review of the accounting records kept by the Management Committee and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures In the accounts and seeking explanations from you as TnAste¢s concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given &s to whether the accounts present a true and fair view. and the report is limited to those matters set out in the slatement below. Independent Examiner's Statement In connection with my examinatio￿ no matter b&s come to my attention: _ which gives me re&sonable cause to believe that in any material reSt￿t the requirements to keep accounting records in accordance with Section 130 of the Act" at to prepare accounts which accord with the accounting records and comply with the accounting requirements of the ACL have not been met, or 2. To whicll in my Opinio￿ attention should be drawn in order to enable a proper understanding of the accounts to k reached. D Steele Dated: i? 712025 COMMITTEE OF MANAGEMENf OF MASTER PARK, OXTED, SURREY TRUSTEES REPORT FOR THE YEAR ENDED 31st MARCH 2025 The Trustees present their rqx)rt and accounts for the year ended 3 1st March 2025 constitutio￿ Objects 8dnd Polieies Master Park was constituted under a Deed dated 16th MaTch 1923 and its object was to lay out and reserv¢ a parcel of land now known as Master Park for the healthy recreation and amusement of the XTthabktants of the parish of Oxted. A further parcel of land w&s conveyed into the Tntst on 1st July 1946 and the original Trusts have be¢n varied by two schemes of the Charity Commissioners dated 20th August 1982 and 6th November 2001 to update the administration of The Committee of Mw¢menL Oxled Lawn Tennis Club. Oxted & District Football Club and Oxted & Limpsfi¢ld Cricket Club may each appoint on¢ repres¢ntative to th¢ Committee. Four committee members should be elected annually at the AGM and two more co-opted by the Committee. In the event that four members are not elect￿ at the AGM the Conllnittee may COThOPt a fijrther two n￿MberS to the Committee. The trustees have had regard to the Charity Commission guidance on public lThefEL Annual Review and Futsre Developments Grounds Our main revenue streams are from the sry)rts clubs. events on the parL donors, Friends of the Park and the invaluabl¢ help from Tandridge District Council and the Oxted Parish Council. The Committee is very grateful for the number of donations received in the year from members of the public. We will be creating more events so &$ to encourage more of the local community to become "Friends of the Park" Tandridge District Council kindly continued to cut the grassy are&s Nvhich saves the Committee money. In addition, a contractor cuts the hedges and ltheen trees. The committee are pro-active in creating events on the Park to help generate funds to keep Master PaTk in good working order. The Committee have designed a new Park Hub to replace the old paviliotL This has been built to offer space for community & S￿rtIng pursuits &s well &s create a revenue stream to help sustain Master Park itself. The Trustees are indebted to Titsey Rotsry and Oxted Rotary for their donations and also grateful to Oxted Parish Council for annual funding of £4,000 towards the cost of refuse collection by a third paty and to Tandridge DÉstrict Council for our gr&ss cuttin& Nthich saves a few thousand ry)unds a year. Children's ound The playground continues to be very widely ￿Sed by IK)th able-bodied and disabled Childre￿ However, piec¢s of equipmenl will need replacing in the near future and funds will need to be found. This will be one of th¢ ar¢as that we envisage the Park Hub generating funds for. COMMITTEE OF MANAGEMENT OF MASTER PARK OXTED, SURREY TRUSTEES REPORT FOR THE YEAR ENDED 31st MARCH 2025 (continued) New Park Hub The new subsldiary charity, Master Park Pavilion Chxrity. established to progress the new park hub project s fund-raising. The Group is defined as small under The Comtyanies Act and has produced separate accounts for The Pavilion Charity. The Trustees struggle to raise enough fimd5 each year to carry out Pth maintenance, repairs. and improvements and so have been obsessiv¢ in seeking grants towards the project of building the new Park Hub. This construction work h&s f￿IShed and replaces the previously unfit-for-purpose building and will create a sustainable park by generating an annual revenue stream with leltings and rents. Planning perniission was granted 2. October 2019. Surrey County Council's Your Fund Surrey awarded Master Park a grant of £1.86 milliofy Tandridge District Council awarded £530,000 and Oxted Parish Council £90,(MX). We have also secured a grant of £250,000 from COF and we are continuing our fi￿￿tr￿Sing from the community. The Park Hub is solely owned by Master Park Management CoMmit￿e Charity but fmancial operations remain under the secondary charity Mater Park Pavilion Chairty for continuity of waranties, guarantees etc. Finance Income arises from lettings, summer events on the Park such as fim fairs. pram race, beer festival, b￿t fairs etc., rents from the sports clubs donations, coveDants and grants from local authorities. Th¢re w&$ a surp1￿8 for the year on the GeneraE Fund 01£10288 (2024 a surplus of £978) whiclL when added to the funds brought-forward gave a totsl Cn)eral Fund of £56.133 (2024 £45,845) at 31° March 2025. Administration In July 2024 an Annual General Meeting w&s held and th¢ following Trustees were elected: Elected Trustees l. Mr A Batch¢lor 2. MrRPitt 3. MT G Keams 4. Mr R Say¢r Co-opted Trustees 5. Mr R Thomas was ctropted by the Committee &s Tn Ill additROD to the five Trustees mentioned above. there are three Trustees nominated from the Sports Clubs, namety: l. Ms P McNaughton (Oxted Lawn Tennis Club) 2. Mr P Trayner (Oxted & Limpsfield Cricket Club) 3. Mr D McNatnara (Oxted & District Football Club) COMMITTEE OF MANAGEMENf OF MASTER PARK OXTED, SURREY TRUSTEES REPORT FOR THE YEAR ENDED 31st MARCH 2025 (continued) Activities In addition to regular use by the sports clubs, the prk is used even more widely by the general public. This is a direct result of more houses and apartments being built in the are& Having a public park in the centre of town has made it even more noticeable that Master Park is definitely the Hub of the Community. What is apparent is how vrrAL parks are lo Communities for: Well-bein￿ exercise. mentsl healtl sociaLising. and community spirit. We hope these benevolent feelings from the community will translate into using the new Park Hub, thereby iaising further monies to ensure financial stsbility of the ParL Master Park is the true centre of the Community. and we are deternjined that it stays that way. StatemeDt of Trnstees Financial Res nsibilities The Tn￿teeS are required to prepare fllwicial slatements for each fmancial year which give a true and fair view of the state of the affairs of the Charity and of its results for that perio¢L In preparing these financial slatements, they are required to: (a) select suitsble accounting policies and apply them ¢onsist¢ntly. (b) make judgements and estimates that are reasonable and prudenL (c) prepare the financial statements on a going concern basis unless it is inappropriate to 8ssume that the Charity can continue. They are resEKTrnsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity. They are also resw)nsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. roval This report and accounts were approved by the TnLStees on . and signed on their behalf by 2025. aug on Tony Batchelor TnLStee Chair COMMITTEE OF MANAGEMENT OF MASTER PARK OXTED, SURREY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2025 GENEIL4L FUND INCOME & EXPENDITURE General Fund Income & Expendlture 2025 2024 Income Rents Received S orts Clubs Other Letting5 1,903 20.933 3,653 15.412 22.836 19.065 Donations Donations Subject to Gift Aid oiher Donations 4,291 5.489 3.139 2,368 7.430 7,856 Grants Oxted Parish Council Other Other Income Sports Clubs Benches 293 4,806 635 605 Sundry 898 5,441 36,362 Totsl Income 35,164 Expenditure Pavilion Electricity Insurance 238 1,963 811 Water TDC Rates & Playing field Assoc. Pest Control. Fire & Safety Pavilion Repairs 221 1.183 53 306 52 511 4,316 Grouftd Trustees Insurance 812 1.086 8,880 398 11.952 252 Ground, labour & equipment Sundry Ex enses Regular Ground & Tree Maintenance Playground Repairs Grass lincl in Groundl 6,336 1.093 473 li GENERAL FUND INCOME & EXPENDITURE {continued) Refuse and Waste disposal 110% recharged to Sports Clubs) Park/Playground Insuran Benches Fence Signs & boundary work 3.559 1,301 4,905 1,936 1.160 24.365 31,068 Totsl Expendlture 24.876 35,384 Surplus/Deficit 10,288 978 COMMITTEE OF MANAGEME1￿ OF MASTER PARK, OXTED, SURREY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2025 General Fund Repla￿ment Fund 2025 2024 TOTAL TOTAL INCOMING RESOURCES Donations. legacies, Income ir¢ furtherance of charitable objetts Income from artivities for generating funds Investment income Other income rants and tax reclaimed 7,430 22.836 7,430 22,836 7,856 19,065 4.898 35,164 4,898 35.164 9,441 36,362 RESOURCES EXPENDED Costs of generating funds CHARITABLE EXPENDITURE Grants payable in furthera￿￿ of charity's objects Expenditure in fijrtherance of chari Support costs of charitable activity Mana ement and administration expenditure 24,876 24,876 35,384 24,876 24.876 35.384 Net (outgoing) incoming resources Transfers between funds Net loutgoingllincoming resources after transfers 10.288 10,288 978 10.288 10,288 978 Unrealised gainslllossesl on rev. of tsngible fixed assets Gain51llossesl on the dis sal and rev. of investments MOVEMENT ON FUNDS FOR THE YEAR 10.288 10,288 978 Transfers between funds Brought forward balances 45,845 45.845 44,867 FUND BALAN￿ AT END OF YEAR 56,133 56.133 45,845 COMMITTEE OF MANAGEMENT OF MASTER PARK OXTED, SURREY BALANCE SHEET FOR THE YEAR ENDED 31st MARCH 2025 Note General Fund Replacement Fund 2025 2024 TOTAL TOTAL FIXED ASSErs Land and Buildin uipment CURRENT ASSETS Barclays Bank Current Account Amount due from MPPC Tax recoverable Amount due from Sports Clubs Otherdebtors and prepayments 23.604 33,703 1,860 23,604 33,703 1,860 37,175 5,496 1.068 2,656 59.214 59.214 46,395 CURRENT UABiullES Amounts due for services/Receipts in advance 3,081 3,081 550 NEf CURRENT ASSETS 56.133 56,133 45,845 FUNDS Balaf7ce brought forward Surplusl{Deficitl for year Transfer between fund 45.845 10,288 45.845 10,288 44.867 978 56,133 $6,133 45,845 io COMMITTEE OF MANAGEMENT OF MASTER PAR OXTED, SURREY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025 B&sis of Accounting l. l. Gen¢ral The financial sfatements are prepared under the historical cost convention. 1.2. Income and Expenditure Donations ar¢ accounted for when r¢c¢ived and Èncom¢ tax recoverable on gift aid donations is recognised when the related income is recognised. Grants and legacies to the charity arc accounted foi when notified, the an]ount is quantifiable, and its ultimat¢ r¢¢eipt is reasonably certain. 1.3. Land and Buildings The land now known as Master Park w&$ originally donated to the inhabitants of the Parish of Oxted for their recreational use. No consideration was incurr¢d in 1923. The land is held by th¢ oificial Cust(KIFan who is a member of the Charity Commission. No market value is placed on the land 2$ it ¢annot be sold. Th¢ old pavilion bas been demolished. The new building. Th¢ Park Hub. is owned. solely, by Master Park. 1.4. Equipment Various items of purchased equipment are used by the Charity for the maintenance of the Park. The equipment is not capitalised as it has a Short life ¢Xp￿TrcY. 1.5. Donations in Kind Master Park Etnefits from the voluntary efforts of some local citizEns, in particular, the Tnjstees. The members of Oxt¢d F(x)tball and Cricket Clubs provide &ssistance in maintaining the grounds. Tandridge District co￿￿11 generO￿81Y provided grass-cutting services during the financial year. Trustees and Employees Remuneration During the year the Trustees did not re￿1ve any reimbursement of expenses or remuneration from the charity (2025: £NIL). There were no paid employees (2025: NIL).