laster Park MASTER PARK MANAGEMENT COMMIThEE PO Box 164 Oxted. Surrey RH8 9WE Telephone: 07908 014525 Email: hello master arkoxted.or Website: www.master arkoxted.or ed Registered Charity Number: 200846 COMMITTEE OF MANAGEMENT OF MASTER PARK, OXTED STATEMENTS OF ACCOUNTS FOR YEAR ENDED 31st MARCH 2022 Registered Charity No. 200846 COMMITTEE OF MANAGEMENT OF MASTER PARK OXTED Charity number: 200846 Contaet sddress: M&ster Park Management Conlmittee PO Box 164 Oxted RH8 9WE Bankers: Barclays Bank S¢v¢noaks Group 80 High Street S¢venoaks Kent TN13 ILR Independent Examiner: IL Thomas Members of the Manag¢m¢nt Committee N2me Ms P M¢Naugbton PositlOD Joined 07.01.2(XK) 15.01.2019 15.11.1999 13.01.2(X)7 07.07.1996 18.07.2018 15.01.2019 15.01.2019 15.01.2019 Additional Role Oxicd Tennis C'lub Re Mastcr Park Chair Mr A. Batcbelor MrRPitt MrlBea Mr G Kearns Mr P Trayner Ms A Starr MrRSa er Elected Trustee Elected Trustee Trustee F.lected Trustee Trustee ted Trustee Oxted & District Football Club Re Oxted & Lim Treasurer field Cricket Club Re Ex- Committee Members sinee 2018 K. Willis (Tre&8urer)- resigned 18.07.2018 V. Hadida (Co-opted) - resigned 18.07.2018 H. Wcbbcr (ChaIr￿)- resign¢d 22.11.2018 K. Powell (Oxted & Limpsfield Cricket Club}- reSI￿d 22.11.2018 T. Kulp (Co-OPted)- resigned 05.12.2018 A. CamplKll (El￿ Tnth) - resigned 13.07.2022 INDEPENDENT EK4MINER'S REPORT TO THE COMMITTEE OF MANAGEfiiENT OF MASTER PARK. OXTED, SURREY I report on the accounts of the Trnst for the ytrar eThled 3 1st Marcb 2022 Nvhich are set out on pages 7 to 13. Ro8pe¢tiv¢ Responsibilities of Committee and Euminer The Trusvs Management Committee is r¢S￿nsible for the preparation of the accounts" it considers that the audit requirement of Section 144 of the Cl]arities Act 2011 (the Act) does not apply and that an independent examination is needed. It ts my responsibility to examine the accounts under Section 145 of the Act and stat¢. on the b&sis of procedures s￿CIfIed in the (jeller￿ Directions given by the Charity Commission under Section 145(5) (b) of the A¢ whether particular matters have come to my attentio Basis of Independent Examiner's Report My ¢￿arnt￿tiOn was ¢arri¢d out in a￿rdance with the General DirectioDS given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Management Committee and a comparison of the accounts presented with those r¢cords. It also includes consideration of y unusudl items or disclosures in the accounts and seektng explanations from you as Truslees concerning any such matters. "Ihe prw¢dur¢s undertaken do not provide all the evidence that would be r¢quir¢d in an audit, and consequently no opinion is given as to whether the atcounts present a true and fair view and the report is limited to those matt¢rs set out in the ststement below. Jndependent Examiner's StatemeDt In connection with my examinatio￿ no matter has come to tny attention which gives me r¢&8onable cause to believe that in any ma*rial respect th¢ requir¢ments to keep accounting records in accordance with Section 130 of the Act; and to prepare accounts which accord with the accounting r￿OrdS and comply with the accounting requirements of the Act. have not been mel or 2. To whic14 in my Opinio￿ attention should be drawn in order to enable a proper Underst￿ of the accounts to b¢ reached. R. Thomas Dated: 202 COMMITTEE OF MANAGENqENT OF MASTER PARK. OXTED, SURREY TRUSTEES REPORT FOR THE YEAR ENDED 31st.MARCH 2022 Th¢ Tn￿S present their re￿rt and accounts for the year enda 31st March 2022. Constitutio￿ Objects and Polieies Master Park was constituted under a Deed d￿ed 16th March 1923 and its object was to lay out and reserve a parcel of land now known Master Park for the healthy recreation and atnusemenl of the iDhabitants of the parksh of Oxt¢ A further parcel of land was conveyed into the Tn￿ on 1st July 1946 and th¢ original Tn￿tS have been varicd by two schanes of the Charity Commissioners dated 20th AugiLsÉ 1982 and 6th November 2001 to update the administration of The Cotnmittee of Management. Oxted Lawn Tennis Club. Oxted & District Footboll Club and Oxted & Limpsfield Cricket Club may each appoint one representative to the Committee. Four committee members should be elected annually at the AGM and two more c(Fopt¢d by the Committee. In the event that four members are not elected at the AGM the Committee may c04)pt a further two members to th¢ Committee. The trustees have had regard to the Clwity Commi&sion guidance on public benefit ADDual Review and Future Developments C¥round Our main revenue streams are from the stx)rts clubs. events on the paTK donor& Friends of the Park and the invaluabke help from Tandridge District Council and th¢ Oxted Parish Council. The Committee is very grateful for th¢ number of donations received in the year from members of the public. We are currently creating many events so &s to encourage more of the local community to become "Friends of the Park". Tandridge District Council kindly continued to cut the grassy ar¢as which saves the Committee much money. In additio￿ a contractor cuts the edgcs and in between trees. The fmances have been frugally s￿Trt as we lost 2 years of Beer Festival revenue well as very few events being held due to covid restrictions. The park continues to be indebted to th¢ Rotary Club of Titsey donafrd £1,200 to the park following their very su¢cessful cat Lmjot sales on the parL The Conllnittee thanks Oxted Parish Council for at)nual fimding of £4000 towards the cost of r¢fus¢ collection by a third paty and towards the cost of hedge and gr&ss cutting. However, the Con]mittee struggles to Trise enough fun(Ls each year to caThy out the many projects it wishes to do and for this reason the Cotmnittee sought Planning Pern)i&sion ￿ build a new Pavilioll (to replace the old Pavilion which is now unfit for purw). PlaEming pern]I￿on w&s granted 2 October 2019. This will be a multi-use facility, generating much needed funds to help maintain the Park, the Pavilion as well &s meeting the high requirements now needed for the Football & Cricket Clubs as stated by their governing Ix)dies. COMMITTF.E OF NIANAGEIL IENT OF MASTER PARK, OXTED, SIIRREY TRUSTEES REPORT FOR THE YEAR ENDED 31st MARCH 2022 (continued) Children's ound The playground continues to be very wid¢ly used by Ix)th able-bodied and disabled childrerL However. pieces of equipment will need replacing in the future and funds will need to be found. We are in the process of creating a small area {within the playground) for under 3s and will be buying age-appropriate ¢quipm¢nt with more donations from Titsey Rotary. New Pavilion A new subsidiary clwity, Master Park Pavilion Charity, bas been established to progress the new pavilion projcct's fund-raising. The new charity h&s six committee memlw 3 members ap￿inted by the Master Park charity, I by Oxtcd Football Club and 2 by Oxted and Limpsfield CrAcket Club. The Group is defined as small under The Companies Act and has produced separate accounts for The Pavilion Charity. Finan¢ As a result of successful fundraising over the last few years and th¢ considerable f￿￿￿la1 help from Oxted Parish Council the park is now in a stable fu)ancial ￿SItIOn. Income arises from lettings. summer events on the Park such as fun fair& pram rncc, beer festival. b￿t fairs etc., rents from the sports clubs, donation& covenants and grants from local authorities. There was a deficit for th¢ year on the Gcneral Fu￿1 of -£4254.65 whicty when added to the fi￿dS brought- forward gav¢ a tothl G¢n¢ral Fund of £45940.54 at 31" March 2022. Athninistration In July 2021 an Annual General Meetxng was held and the following Trusttts w¢re elected: Elected Trustees l. Mr A Batchelor 2. MrRPitt 3. Mr G Kearns 4. Mr A Campbell Co-opted Trustees 5. Ms A Starr was co-opted by thc Committee as TnLslee. 6. Mr R Sayer was co￿pted by the Committee as TnLStee In additlon to the six Truste¢9 meDtiODed abov& there are three Tr￿te¢S nominated from the Sports Club4 namety: l. Ms P McNaughton (Oxted Lawn Tennis Club) 2. Mr l Beagley (Oxted & District Football Club) 3. Mr P Trnyner (Oxtd & Limpsfield Cricket Club) COMMITTEE OF MAENAGENIENT OF MASTER PARK, OXTED, SIIRREY TRUSTF.ES REPORT FOR THE YEAR ENDED 31st MARCH 2022 (continued) Activities In addition to r¢gular use by th¢ sports Clu￿ the park was used even MO￿ widely by the general public. This is a direct result of Covid restrictions and with social distancing and lo¢kdowns. the privilege of having an I l-acre Park in th¢ ¢¢ntr¢ of tovm has made the local community appreciate it (and use it) even more than before. What became glaringly apparent is how vrrAL parks are to communities for: well-being, exercise, mental heaidL socialising and community spiriL We hope to use th¢se IKnevolent feelings when launching our fundraising dTive for the new Park Pavilion. Master Park is the true hub of Ihe ¢ommunity. we are determined that it stays that way. Statement of Trustees Financial Res nsibilitios The Trustees are required to prepare statements for ca¢h financia] year which give a true and fair view of the state of the affairs of the Charity and of its results for that pericxi In preparing these fmancial slalements, they are required to: (a) select suitable accounting policies and apply them Consistently. (b) make judgements and estima*s that are reasonable and prudenL (c) prepare the financial statements on a going CO￿ basis unless it is inappropriate to assume that the Charity continue. They arc responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity. They are also responsible for safeguarding the assets of the Charity and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. roval This report and accounts wcr¢ approved by the TnLStees on .. and signed on their Echalf by 2022 ton Tony Batchelor COMMITTEE OF MANAGEMENT OF MASTER PARK, OXTED. SURREY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED31st MARCH 2022 GENERAL FUND INCOME & EXPENDrruRE General Fund Income & Expenrfrture 2022 2021 Income Rents Received Sports Clubs Other Lettings 7403.00 8316.00 4403.00 13988.48 15719.00 18391.48 Donations Donations subject to Glft Aid Other Donations 4937.1)0 2217.(X) 3333.00 9137.96 7154.(Ml 12470.96 Grants Oxted Parish Council Interest 2(KX).(xI 6000,00 2￿6.86 6LX)O.00 Other Income Sports Clubs Benches Sundry 5034.70 1865.00 1985.55 34(Kl.00 8885.25 33765.11 3400.00 40262.44 Total Income COMMITTEE OF mANAGE￿IENT OF MASTER PARK, OXTED. SURREY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2022 GENERAL FUND INCOME & EXPENDrruRE (Lxjntinued) Expenditure 2021 Electricity Insurance Water TDC Rates & Playing field Assoo Pest Control Trustees Insurance 4549.71 1832.89 777.33 3232.95 1818.53 525.14 53.48 240.(H) 318.115 240.IX) 333.21 7733.14 6688.16 Pavlllon Repairs Ground, labour & equlpment Sundry Expenses Tree Maintenance Playground Repair5 Grass Refuse and Waste disposal Playground Insurance Benches Fence Signs & boundarywork 795.99 10982.50 2￿.(X) 8790.IX) 579.(K) 1197.79 5027.83 8628.00 1686.60 4379.13 500.(K) 2838.34 3126.59 30286.62 22505.15 Total Expendtture 38019.76 29193.31 Oeficlvsurplus 11069.13 COMMITTEE OF MANAGEMENT OF MASTER PARK OXTED, SURREY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2022 2022 TOTAL INCOMING RESOURCES Donations, legacies. grants and Lix reclaimed Income from activities in furtherance of tharitable objects Income from activities for generating fvnds Investment income Other income 9154.00 15719.CKJ 6.86 8885.25 33765.11 RESOURCES EXPENDED Costs of generating funds CHARITABLE EXPENDrruRE Grants payable In furtherance of charfty's objects Expenditure on activites in furtherance of charity's objects Support costs of charitable activity Management and administration expenditure 37819.76 200.00 38019.76 Net {out8oing) incoming resources Transfers between funds Net loutgoing)fincomin8 resources after transfers 4254.65 4254.65 Unrealised gains/(losses) on revaluation of tangible fixed assets Gains/llosses) on the disposal and revaluation of investments MOVEMEKf ON FUNDS FOR THE YEAR Transfers between funds Brought forward balances 4254.65 50195.19 FUND BALANCES AT END OF YEAR 45940.54 COMMITTEE OF MANAGEMEIYT OF MASTER PARK. OXTED. SURREY BALANCE SHEET FOR THE YEAR ENDED 31st MARCH 2022 Note 2022 TOTAL FIXED ASSErs Land and Buildings Equipment CURREKr ASSETS Barclay5 Bank Current Account Tax recoverable from HMRC Amount due from Sports Clubs Other debtors and prepayments 38756.09 2649.75 5034.70 46440.54 CURREMf LIABILITIES Amounts due for servlces NEf CURREMf ASSErs 45940.54 FUNDS Balance brou8ht forward SurplusllDeficitl for year Transfer between fund 50195.19 4254.65 45940.54 io COMMITTEE OF MANAGEMENT OF MASTER PARK OXTED, SURREY NOTES TO THE ACCOLINTS FOR THE YEAR ENDED 31st MARCH 2022 Basis of Accounting 1.1. General The fllwicial statements are prepared under the histOriLxI cost conventio 1.2. Income and Expellditure Donations are accounted for when received and i1￿Orne tax recoveTable on gift aid donations is recognised when the related income is recognised. Grants and legacies to the charity are accounted for when noiified, the amount is quantifiable, and its ultin)atc recei￿ is reasonably certai 1.3. Land and Buildings Th¢ land now known as M&st¢r Park was originally donated to the inhabitants of the Parish of Oxted for their recreational use. No consideration was incurrcd in 1923. The land is held by the Official Cust￿7 who is a mL'mber of the Charity Commission. No market value is placed on the land as it cannot be sold. The pavilion is currently insured for £501(￿. 1.4. Equipm¢nt Various items of purchased equipment are used by the Charity for the maintenance of the Park. Th¢ equipment is not capitslised &% it has a short life expectancy. 1.5. Donations in Kind Master Park benefits from the voluntary efforts of some local citizens, in particular. the Trustees. The members of Oxted Football and Cricket Clubs provide assistance in maintsining the grounds. Tandridge Distrxct Council genero￿$1Y provided grass-cutting serviccs during the flltsncial year. Trustees aDd Employtts Remllneration During the year the T￿￿ did not receive any reimbursemtht of exwL8es or remuneration from the charity (2021: £ NIL). There were no paid employees (2021: £ NIL).