THE PIRRIE HALL AND RECREATION GROUND
Registered Charity 200645
The Pirrie Hall Brook, Godalming Surrey GU8 5UJ
ANNUAL REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 30th JUNE 2025
Executive Summary
The Pirrie Hall and Recreation Ground (registered as a charity with the Charity Commission) continued to provide an important community facility for Brook, Sandhills and the surrounding area during the year ended 30th June 2025. The Hall hosted a variety of community activities, private events and a full year of nursery provision by Sunny Days Childcare. The annual village fete remained the principal fundraising event and continues to be strongly supported by the local community and sponsors.
During the year the charity generated net operating income of £47,236. Total expenditure amounted to £61,415, reflecting significant investment in building repairs, electrical works and essential maintenance. As a result, the charity recorded a deficit of £14,178 for the financial year.
The charity continues to maintain healthy reserves. At the year end the Accumulated Fund stood at approximately £92,867, including £65,000 invested in a high-interest account. These reserves provide financial stability and support the ongoing need for maintenance and improvements to the 100+ year old building.
Governance and Management
The Pirrie Hall and Recreation Ground were given by Lord Pirrie under a trust deed in 1923 to be used for the benefit of the inhabitants of Brook and Sandhills in the Parish of Witley and the surrounding district as a village hall and recreation ground.
The Trustees hold the title deeds of the Pirrie Hall. No financial endowment accompanied the gift and therefore the care of the hall and grounds is the responsibility of, and depends on fundraising, by local residents/ volunteers.
As of 30th June 2025 the Trustees were Richard Southwell, Philip Greig, Emily Bourne, Paula Burton and Guy Thompson. Paula Burton replaced Stephanie Boote during the year. The Trustees appoint new Trustees from residents of Brook and Sandhills with a range of relevant skills and experience - their overriding function is to ensure the terms of the trust are not broken.
The day-to-day operation of the Hall is delegated to and managed by a Management Committee appointed at the Annual General Meeting. As of 30th June 2025 the committee comprised Jim Burton (Chairman), Trevor Perrott (Honorary Treasurer), Jenny Foster (Honorary Secretary), Charles Bourne, Graham Hall, Ric Gill, Susie Rachkind and Nir Evron.
Activities and Community Use
The primary objective of the Management Committee is to ensure that the Pirrie Hall remains available for the benefit of local residents and to generate sufficient funds to maintain and operate the facility. In pursuing these objectives both the Trustees and Management Committee have regard to the Charity Commission’s guidance on public benefit.
The recreation ground remains open for pedestrian access to the public and the hall is available for hire for community activities and private functions.
Regular users during the year included ballet classes, circle dancing and table tennis groups together with private hires such as children’s parties and social events.
Nursery Tenancy
- Sunny Days Childcare, a family run independent nursery provider, continues to operate from the Pirrie Hall having opened in October 2023. The nursery provides childcare and forest school activities for children aged approximately 2½ to 5 years between 7.30am and 6pm for 51 weeks of the year.
The nursery provides an important and stable source of income for the charity while also offering a valuable local childcare option for families in Brook and the surrounding area.
Community Sports Clubs
Brook Tennis Club and Brook Cricket Club continue to make active use of their respective areas of the recreation ground. Both clubs are independent organisations and welcome members from Brook, Sandhills and neighboring communities.
The Grounds and Hall provide a quintessential English backdrop and as such was used as a photoshoot backdrop for Charles Tyrwhitt, with BCC welcoming English legends Jimmy Anderson and Stuart Broad.
Village Fete
The annual Brook Fete took place on Monday 26 May 2025. The ever-popular event included traditional games, classic cars, plant stall, bric-a-brac, tombola, food and drink, rides and a number of local business stalls.
This year’s fete drew a large, lingering crowd and as a result gross income amounted to £21,551 with additional sponsorship incomes of £4,000. After expenses of £8,666 the fete made a significant contribution of £16,885 to the charity’s annual income.
Maintenance and Improvements
The 2024/25 financial year required significant and extraordinary outlay for works to the building. Of note for this report:
-
Electrical work. Upgrade and compliance throughout the hall - £3,943
-
Structural roof work. Essential survey and support to split purlin - £14,955
-
Asbestos removal. Survey and safe removal throughout the hall - £3,708
-
Nursery central heating failure. Complete replacement of system - £8,353
Financial Review
Total net income for the year amounted to £47,236. The principal sources of income were the annual fete, nursery rental income (£12,000) and hall hire together with fees from regular user groups.
Total expenditure amounted to £61,415. The largest component of expenditure related to essential buildings works totaling £34,473. Additional costs included facilities management, electricity, utilities and grounds maintenance.
The charity therefore recorded a deficit of £14,178 for the year. This deficit largely reflects the necessary investment in maintenance and safety improvements to the building infrastructure.
Reserves and Future Plans
The Accumulated Fund represents the financial reserves of the Pirrie Hall and stood at £92,867 at 30th June 2025. All funds are unrestricted.
- £65,000 of these reserves were invested in a high interest account in order to generate additional income and to provide a financial buffer for major repairs or improvement works.
The Management Committee is very aware that this is the second consecutive year the accounts have run a deficit. This has been out of the Committee’s control but there is a clear focus on controlling spending and remaining in the black for the 2025/ 26 financial year. Extra efforts are also being directed towards securing available grant funding for capital expenditure projects.
Jim Burton
Emily Bourne
Chair, Management Committee
Chair of Trustees
| PIRRIE HALL AND RECREATION GROUND INCOME AND EXPENDITURE ACCOUNT FINAL YEAR ENDED 30TH JUNE INCOME DONATIONS AND GIFT AID HALL HIRE HALL DEPOSITS KIDS PARTIES ADULT PARTIES WEDDINGS BALLET CIRCLE DANCING NURSERY SCHOOL TABLE TENNIS TENNIS CRICKET CLUB (RENT) CRICKET CLUB(MOWING) FETE FETE SPONSORSHIP TRANSFER FROM LLOYDS SAVINGS ACCOUNT TOTAL INCOME Less transfer from Lloyds Savings Account Net Income EXPENDITURE FACILITIES MANAGEMENT ELECTRICITY WATER TELEPHONE OIL GENERAL WASTE DISPOSAL WASTE (cesspit) MOWING COSTS JULY TO MAY 2025 HEDGE CUTTING BUILDINGS & ELECTRICAL INSURANCE ADVERTISING RATES LICENCES BANK CHARGES |
2025 £ 380 3,240 0 1,400 355 0 780 300 12,000 300 0 1,620 1,310 21,551 4,000 20,439 67,675 20,439 |
|---|---|
| 47,236 | |
| 4,290 4,284 295 145 629 953 0 3,045 240 34,473 1,841 50 174 0 0 |
| EQUIP REPAIR INC FIRE EXTINGUISHERS HALL EQUIPMENT WEBSITE SEPTIC TANK ( new) DEFIBRILLATOR |
250 215 0 0 550 850 8,666 65,000 0 222 0 0 215 27 126,415 65,000 61,415 -14,178 |
|---|---|
| HALL DEPOSIT REFUNDS | |
| FETE INVESTMENT ACCOUNT CHARITY BANK WINDOW CLEANING HALL CLEANING MATERIALS LEGAL COSTS ENERGY SURVEY INTERNET HOSPITALITY TOTAL EXPENDITURE Note to the Accounts: Add back Charity Bank Balance Net Costs SURPLUS/DEFECIT OF INCOME OVER EXPENDITURE |
| Notes to the Balance Sheet | |
|---|---|
| Debtors | £ |
| Tennis Club Rent | 400 |
| Insurance prepayment | 1,683 |
| 2,083 | |
| Creditors | |
| EDF Energy June | 217 |
| Hall Deposit Refunds | 200 |
| Benchmark June 2025 | 95 |
| Waverley June 2025 | 30 |
| Refund to J Langan misdirected Sum Up payments | 48 |
| EE limited | 18 |
| Adjustment to remove late payment 2024 Management fee | 330 |
| Miscellaneous | 8 |
| 946 |
| 2018 | £ | 71,584 | 9,301 | 80,885 | 55,883 | 20,025 | 75,908 | 5,227 | 81,135 | 250 | 80,885 | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2019 | £ | 80,885 | 7,429 | 88,314 | 66,259 | 20,036 | 86,295 | 2,719 | 89,014 | 700 | 88,314 | ||||||
| 2020 | £ | 88,314 | 2,375 | 90,689 | 68,946 | 20,046 | 88,992 | 2,086 | 91,078 | 0 | 91,078 | ||||||
| 2021 | £ | 90,689 | 1,702 | 92,391 | 70,816 | 20,048 | 90,864 | 2,014 | 92,878 | 487 | 92,391 | ||||||
| 2022 | £ | 92,391 | 16,879 | 109,270 | 87,695 | 20,048 | 107,743 | 1,977 | 109,720 | 450 | 109,270 | ||||||
| 2023 | £ | 109,270 | 1,943 | 111,213 | 89,638 | 20,125 | 109,763 | 1,450 | 111,213 | 0 | 111,213 | ||||||
| FINANCIAL STATEMENTS | 2025 2024 |
£ £ |
107,045 111,213 |
-14,178 -4,168 |
92,867 107,045 |
26,730 85,469 |
65,000 20,368 |
91,730 105,837 |
2,083 2,600 |
93,813 108,437 |
946 1,392 |
92,867 107,045 |
|||||
| BALANCE SHEET AT 30TH JUNE | ACCUMULATED FUND | BALANCE AT BEGINNING OF YEAR | SURPLUS/DEFECIT FOR THE YEAR | BALANCE AT END OF YEAR | REPRESENTED BY: | BANK ACCOUNTS | CURRENT ACCOUNT | SAVINGS ACCOUNT (Since 2024 Charity Bank) | DEBTORS | CURRENT ASSETS | LESS CREDITORS | TOTAL NET ASSETS |
THE PIRRIE HALL AND RECREATION GROUND
Registered Charity 200645
The Pirrie Hall Brook, Godalming Surrey GU8 5UJ
ANNUAL REPORT AND FINANCIAL STATEMENTS
YEAR ENDED 30th JUNE 2025
Executive Summary
The Pirrie Hall and Recreation Ground (registered as a charity with the Charity Commission) continued to provide an important community facility for Brook, Sandhills and the surrounding area during the year ended 30th June 2025. The Hall hosted a variety of community activities, private events and a full year of nursery provision by Sunny Days Childcare. The annual village fete remained the principal fundraising event and continues to be strongly supported by the local community and sponsors.
During the year the charity generated net operating income of £47,236. Total expenditure amounted to £61,415, reflecting significant investment in building repairs, electrical works and essential maintenance. As a result, the charity recorded a deficit of £14,178 for the financial year.
The charity continues to maintain healthy reserves. At the year end the Accumulated Fund stood at approximately £92,867, including £65,000 invested in a high-interest account. These reserves provide financial stability and support the ongoing need for maintenance and improvements to the 100+ year old building.
Governance and Management
The Pirrie Hall and Recreation Ground were given by Lord Pirrie under a trust deed in 1923 to be used for the benefit of the inhabitants of Brook and Sandhills in the Parish of Witley and the surrounding district as a village hall and recreation ground.
The Trustees hold the title deeds of the Pirrie Hall. No financial endowment accompanied the gift and therefore the care of the hall and grounds is the responsibility of, and depends on fundraising, by local residents/ volunteers.
As of 30th June 2025 the Trustees were Richard Southwell, Philip Greig, Emily Bourne, Paula Burton and Guy Thompson. Paula Burton replaced Stephanie Boote during the year. The Trustees appoint new Trustees from residents of Brook and Sandhills with a range of relevant skills and experience - their overriding function is to ensure the terms of the trust are not broken.
The day-to-day operation of the Hall is delegated to and managed by a Management Committee appointed at the Annual General Meeting. As of 30th June 2025 the committee comprised Jim Burton (Chairman), Trevor Perrott (Honorary Treasurer), Jenny Foster (Honorary Secretary), Charles Bourne, Graham Hall, Ric Gill, Susie Rachkind and Nir Evron.
Activities and Community Use
The primary objective of the Management Committee is to ensure that the Pirrie Hall remains available for the benefit of local residents and to generate sufficient funds to maintain and operate the facility. In pursuing these objectives both the Trustees and Management Committee have regard to the Charity Commission’s guidance on public benefit.
The recreation ground remains open for pedestrian access to the public and the hall is available for hire for community activities and private functions.
Regular users during the year included ballet classes, circle dancing and table tennis groups together with private hires such as children’s parties and social events.
Nursery Tenancy
- Sunny Days Childcare, a family run independent nursery provider, continues to operate from the Pirrie Hall having opened in October 2023. The nursery provides childcare and forest school activities for children aged approximately 2½ to 5 years between 7.30am and 6pm for 51 weeks of the year.
The nursery provides an important and stable source of income for the charity while also offering a valuable local childcare option for families in Brook and the surrounding area.
Community Sports Clubs
Brook Tennis Club and Brook Cricket Club continue to make active use of their respective areas of the recreation ground. Both clubs are independent organisations and welcome members from Brook, Sandhills and neighboring communities.
The Grounds and Hall provide a quintessential English backdrop and as such was used as a photoshoot backdrop for Charles Tyrwhitt, with BCC welcoming English legends Jimmy Anderson and Stuart Broad.
Village Fete
The annual Brook Fete took place on Monday 26 May 2025. The ever-popular event included traditional games, classic cars, plant stall, bric-a-brac, tombola, food and drink, rides and a number of local business stalls.
This year’s fete drew a large, lingering crowd and as a result gross income amounted to £21,551 with additional sponsorship incomes of £4,000. After expenses of £8,666 the fete made a significant contribution of £16,885 to the charity’s annual income.
Maintenance and Improvements
The 2024/25 financial year required significant and extraordinary outlay for works to the building. Of note for this report:
-
Electrical work. Upgrade and compliance throughout the hall - £3,943
-
Structural roof work. Essential survey and support to split purlin - £14,955
-
Asbestos removal. Survey and safe removal throughout the hall - £3,708
-
Nursery central heating failure. Complete replacement of system - £8,353
Financial Review
Total net income for the year amounted to £47,236. The principal sources of income were the annual fete, nursery rental income (£12,000) and hall hire together with fees from regular user groups.
Total expenditure amounted to £61,415. The largest component of expenditure related to essential buildings works totaling £34,473. Additional costs included facilities management, electricity, utilities and grounds maintenance.
The charity therefore recorded a deficit of £14,178 for the year. This deficit largely reflects the necessary investment in maintenance and safety improvements to the building infrastructure.
Reserves and Future Plans
The Accumulated Fund represents the financial reserves of the Pirrie Hall and stood at £92,867 at 30th June 2025. All funds are unrestricted.
- £65,000 of these reserves were invested in a high interest account in order to generate additional income and to provide a financial buffer for major repairs or improvement works.
The Management Committee is very aware that this is the second consecutive year the accounts have run a deficit. This has been out of the Committee’s control but there is a clear focus on controlling spending and remaining in the black for the 2025/ 26 financial year. Extra efforts are also being directed towards securing available grant funding for capital expenditure projects.
Jim Burton
Emily Bourne
Chair, Management Committee
Chair of Trustees
| PIRRIE HALL AND RECREATION GROUND INCOME AND EXPENDITURE ACCOUNT FINAL YEAR ENDED 30TH JUNE INCOME DONATIONS AND GIFT AID HALL HIRE HALL DEPOSITS KIDS PARTIES ADULT PARTIES WEDDINGS BALLET CIRCLE DANCING NURSERY SCHOOL TABLE TENNIS TENNIS CRICKET CLUB (RENT) CRICKET CLUB(MOWING) FETE FETE SPONSORSHIP TRANSFER FROM LLOYDS SAVINGS ACCOUNT TOTAL INCOME Less transfer from Lloyds Savings Account Net Income EXPENDITURE FACILITIES MANAGEMENT ELECTRICITY WATER TELEPHONE OIL GENERAL WASTE DISPOSAL WASTE (cesspit) MOWING COSTS JULY TO MAY 2025 HEDGE CUTTING BUILDINGS & ELECTRICAL INSURANCE ADVERTISING RATES LICENCES BANK CHARGES |
2025 £ 380 3,240 0 1,400 355 0 780 300 12,000 300 0 1,620 1,310 21,551 4,000 20,439 67,675 20,439 |
|---|---|
| 47,236 | |
| 4,290 4,284 295 145 629 953 0 3,045 240 34,473 1,841 50 174 0 0 |
| EQUIP REPAIR INC FIRE EXTINGUISHERS HALL EQUIPMENT WEBSITE SEPTIC TANK ( new) DEFIBRILLATOR |
250 215 0 0 550 850 8,666 65,000 0 222 0 0 215 27 126,415 65,000 61,415 -14,178 |
|---|---|
| HALL DEPOSIT REFUNDS | |
| FETE INVESTMENT ACCOUNT CHARITY BANK WINDOW CLEANING HALL CLEANING MATERIALS LEGAL COSTS ENERGY SURVEY INTERNET HOSPITALITY TOTAL EXPENDITURE Note to the Accounts: Add back Charity Bank Balance Net Costs SURPLUS/DEFECIT OF INCOME OVER EXPENDITURE |
| Notes to the Balance Sheet | |
|---|---|
| Debtors | £ |
| Tennis Club Rent | 400 |
| Insurance prepayment | 1,683 |
| 2,083 | |
| Creditors | |
| EDF Energy June | 217 |
| Hall Deposit Refunds | 200 |
| Benchmark June 2025 | 95 |
| Waverley June 2025 | 30 |
| Refund to J Langan misdirected Sum Up payments | 48 |
| EE limited | 18 |
| Adjustment to remove late payment 2024 Management fee | 330 |
| Miscellaneous | 8 |
| 946 |
| 2018 | £ | 71,584 | 9,301 | 80,885 | 55,883 | 20,025 | 75,908 | 5,227 | 81,135 | 250 | 80,885 | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2019 | £ | 80,885 | 7,429 | 88,314 | 66,259 | 20,036 | 86,295 | 2,719 | 89,014 | 700 | 88,314 | ||||||
| 2020 | £ | 88,314 | 2,375 | 90,689 | 68,946 | 20,046 | 88,992 | 2,086 | 91,078 | 0 | 91,078 | ||||||
| 2021 | £ | 90,689 | 1,702 | 92,391 | 70,816 | 20,048 | 90,864 | 2,014 | 92,878 | 487 | 92,391 | ||||||
| 2022 | £ | 92,391 | 16,879 | 109,270 | 87,695 | 20,048 | 107,743 | 1,977 | 109,720 | 450 | 109,270 | ||||||
| 2023 | £ | 109,270 | 1,943 | 111,213 | 89,638 | 20,125 | 109,763 | 1,450 | 111,213 | 0 | 111,213 | ||||||
| FINANCIAL STATEMENTS | 2025 2024 |
£ £ |
107,045 111,213 |
-14,178 -4,168 |
92,867 107,045 |
26,730 85,469 |
65,000 20,368 |
91,730 105,837 |
2,083 2,600 |
93,813 108,437 |
946 1,392 |
92,867 107,045 |
|||||
| BALANCE SHEET AT 30TH JUNE | ACCUMULATED FUND | BALANCE AT BEGINNING OF YEAR | SURPLUS/DEFECIT FOR THE YEAR | BALANCE AT END OF YEAR | REPRESENTED BY: | BANK ACCOUNTS | CURRENT ACCOUNT | SAVINGS ACCOUNT (Since 2024 Charity Bank) | DEBTORS | CURRENT ASSETS | LESS CREDITORS | TOTAL NET ASSETS |
Independent examiner's report on the accounts
Section A
Independent Examiner’s Report
Report to the trustees/ Charity Name Pirrie Hall & Recreation Ground members of (Reg. No. 200645) On accounts for the year 30 June 2025 Charity no ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
[The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,:
-
the accounting records were not kept in accordance with section 130 of the Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 25 November 2025 Name:[Ian Malcolm ] ACA, ICAEW Relevant professional qualification(s) or body (if any):
October 2018
1
IER
Address: Field Cottage, Uploders, Bridport, Dorset, DT6 4PG
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here details of any items that the examiner wishes to disclose .
See Attachment
October 2018
2
IER
IER October 2018