## **THE PIRRIE HALL AND RECREATION GROUND**
Registered Charity 200645
## The Pirrie Hall
Brook Godalming Surrey GU8 5UJ
## **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[th ] JUNE 2024**
## **ANNUAL REPORT**
The Pirrie Hall and Recreation Ground (Pirrie Hall) were given by Lord Pirrie under a trust deed in 1923 _"to be used for the benefit of the inhabitants of the hamlets of Brook and Sandhills in the Parish of Witley in the County of Surrey and of the remaining district for the purpose of a Village Hall and a Recreation Ground.”_
The trustees of the trust, which is registered as a charity with the Charity Commission, hold the title deeds of the Pirrie Hall. However, there was no financial settlement from Lord Pirrie as the understanding was that the residents should themselves fund and be responsible for the Pirrie Hall’s upkeep.
As of 30 June 2024, the trustees were Richard Southwell, Stephanie Boote, Philip Greig, Emily Bourne, James Langan and Guy Thompson. All served throughout the period. The power to appoint new trustees is vested in the existing trustees. Trustees are recruited from the pool of Brook and Sandhills residents to represent a variety of interests, experience and skills (including accounting and legal) and their overriding function is to ensure the terms of the trust are not broken.
The regular business of the Pirrie Hall is managed by a management committee, the members of which are appointed/reappointed at the Annual General Meeting. Most are inhabitants of Brook and Sandhills but some live in the surrounding area. As at 30 June 2024, the members of the management committee were _:_ Jim Burton (Chairman), James Langan (Honorary Treasurer), Jenny Foster (Honorary Secretary), Charles Bourne, Graham Hall, Ric Gill and Susie Rachkind.
The primary objectives of the management committee are to make the Pirrie Hall as available as practicable to residents and to raise sufficient funds each
year to make that possible. In setting our objectives, planning activities and making other relevant decisions, the trustees have given careful consideration to the Charity Commission’s public benefit guidance.
Pedestrian access to the recreation ground is available to everyone, including those living outside Brook and the surrounding area.
The Pirrie Hall is available for hire, which provides the community with a venue for regular activities as well as private parties. The income of the Pirrie Hall comes from the hire charges set by the management committee and the annual fete.
In 2024 the fete was held on Monday 27 May 2023. A good-sized crowd enjoyed traditional games, classic cars, bric-a-brac, garden plants and sundries, food and drink stalls, fairground rides, small business stalls and other attractions. Many Brook and Sandhills residents engaged with and contributed to the event, enjoying the opportunity to work together for the benefit of the Pirrie Hall and local community. For the second year running, however, rain reduced visitor attendance and dampened spending. Inevitably, the poor weather had a negative impact on overall fete takings. Despite this, the fete raised approx. £8,108 net of costs, rising to £8,658 when late receipts (after the year end) are included. This was on top of generous sponsorship, including from King Edward’s Witley.
In terms of other revenue, there was income from hall hire for parties as well as income from user groups including ballet, circle dancing and table tennis. These were around the levels received in the previous financial year.
After opening at the Pirrie Hall at the end of October 2023, Sunny Days Childcare - a family-run, independent provider – continues to offer nursery and forest school for 2½ to 5-year-olds from 7.30am to 6pm for 51 weeks of the year. This provides the Pirrie Hall with much-needed income and Brook and Sandhills families with a local childcare option.
The Brook Tennis Club and Brook Cricket Club have made good use of their specific areas. Both clubs are individual entities in their own right and welcome new members from Brook, Sandhills and the surrounding area. The Brook Cricket Club has an active junior section.
In terms of expenses, vital and urgent building and maintenance work was undertaken. This included [repair to the Pirrie Hall’s main roof beam, asbestos removal, improvements to the heating system and] works to bring electrics, external lighting and emergency exits within safety standards. Expenditure on electricity was noticeably higher than previous years as a failure in the heating system resulted in the use of electric heaters.
An analysis of the various sources of income during the twelve months to 30 June 2024, which in aggregate totalled £42,748.90, is shown in the Income & Expenditure Account attached. The Account also lists an analysis of the expenditure, which totalled £46,916.65. This left a deficit of income for the year of £4,167.75. It should be noted, however, that certain exceptional costs of establishing the nursery tenancy (including legal £1,207 and energy survey £483) plus the reduced income from a full year of nursery occupation (-£4,000) were a significant factor in this outcome.
The Accumulated Fund represents the financial reserves of the Pirrie Hall and on 30 June 2024 amounted to £107,045. All funds are unrestricted. £65,000 of the Accumulated Fund has been invested in a high interest account to produce additional income of approximately £3,000. Further ongoing building and renovation work took place in 2024 and is anticipated through 2025 and 2026. This includes [repair to the Pirrie Hall’s main roof beam, asbestos removal, improvements to the heating system and] further work to improve the Pirrie Hall’s EPC rating (for which it is hoped that there will be an opportunity to obtain a grant towards some of the work required). The size of the Accumulated Fund should be sufficient to meet these costs (including in the event that a grant is not provided).
Jim Burton
Emily Bourne
|**PIRRIE HALL AND RECREATION GROUND**
**INCOME AND EXPENDITURE ACCOUNT**
**FINAL**
**YEAR ENDED 30TH JUNE**
**INCOME**
DONATIONS AND GIFT AID
HALL HIRE
HALL DEPOSITS
KIDS PARTIES
ADULT PARTIES
WEDDINGS
BALLET
CIRCLE DANCING
NURSERY SCHOOL
TABLE TENNIS
TENNIS
CRICKET CLUB (RENT)
CRICKET CLUB(MOWING)
FETE
FETE SPONSORSHIP
TOTAL INCOME
**EXPENDITURE**
FACILITIES MANAGEMENT
ELECTRICITY
WATER
TELEPHONE
OIL
GENERAL WASTE DISPOSAL
WASTE (cesspit)
MOWING COSTS JULY TO MAY 2024
HEDGE CUTTING
BUILDINGS & ELECTRICAL
INSURANCE
ADVERTISING
RATES
LICENCES
BANK CHARGES
EQUIP REPAIR INC FIRE EXTINGUISHERS
HALL EQUIPMENT
WEBSITE
SEPTIC TANK ( new)
DEFIBRILLATOR|**2024**
**£**
240
1,325
1,100
535
670
0
2,362
870
8,000
810
0
1,200
900
23,737
1,000|
|---|---|
||42,749|
||3,630
4,254
660
103
1,615
835
0
2,580
160
11,177
1,623
50
109
185
50
170
481
0
0
0
1,100
15,629
0
201
155
1,207
483
81
378|
|HALL DEPOSIT REFUNDS||
|FETE
LOTTERY LICENCE
WINDOW CLEANING
HALL CLEANING MATERIALS
LEGAL COSTS
ENERGY SURVEY
INTERNET
HOSPITALITY
TOTAL EXPENDITURE||
||46,917|
|**TOTAL NET ASSETS**
**107,045**
**111,213**|LESS CREDITORS
1,392
0|**CURRENT ASSETS**
**108,437**
**111,213**|DEBTORS
2,600
1,450|**105,837**
**109,763**|SAVINGS ACCOUNT
20,368
20,125|CURRENT ACCOUNT
85,469
89,638|BANK ACCOUNTS|**REPRESENTED BY:**|**BALANCE AT END OF YEAR**
**107,045**
**111,213**|SURPLUS FOR THE YEAR
-4,168
1,943|BALANCE AT BEGINNING OF YEAR
111,213
109,270|**ACCUMULATED FUND**|**£**
**£**|**2024**
**2023**|**BALANCE SHEET AT 30TH JUNE**|**FINANCIAL STATEMENTS**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**109,270**|450|**109,720**|1,977|**107,743**|20,048|87,695|||**109,270**|16,879|92,391||**£**|**2022**|||
|**92,391**|487|**92,878**|2,014|**90,864**|20,048|70,816|||**92,391**|1,702|90,689||**£**|**2021**|||
|**91,078**|0|**91,078**|2,086|**88,992**|20,046|68,946|||**90,689**|2,375|88,314||**£**|**2020**|||
|**88,314**|700|**89,014**|2,719|**86,295**|20,036|66,259|||**88,314**|7,429|80,885||**£**|**2019**|||
|**80,885**|250|**81,135**|5,227|**75,908**|20,025|55,883|||**80,885**|9,301|71,584||**£**|**2018**|||
## **Notes to the Balance Sheet**
## **Creditors**
|**s**||
|---|---|
|BENCHMARK|88.38|
|EDF|259.53|
|WAVERLEY|10.00|
|RICHARD GILL|330.00|
|Pete June Mow|360.00|
|BCC Hedge Refund|80.00|
|Hall Cleaning Expenses|221.82|
|BT|12.90|
|EE|22.08|
|Misc sundry bill allocatons|8.04|
1,392.75
|**Pirrie Hall Notes to the accounts**||||
|---|---|---|---|
|**Extraordinary Improvement and Mainenance costs**|**2024/25**|||
|**Item**|**Date**||**£**|
|Electrical work - Sasha Plache||23 July 2024|3,943.00|
|Hockley & Dawson structural survey for Roof Beam||31 July 2024|1,800.00|
|Asbestos Removal Survey||20 August 2024|432.00|
|JETO Asbestos removal|23|September 2024|3,276.00|
|Adams Drainage|26|September 2024|1,170.00|
|PS Ltd - Roof Beam support|01|November 2024|12,600.00|
|Waverley Planning control approval roof beam|07|November 2024|555.00|
|D Van der Merwe - Central Heatng work|25|November 2024|8,353.36|
|Total to 30.1.25|||32,129.36|
## **Note**
**Hockley & Dawson also charged £250 in June 2024**