# **THE PIRRIE HALL AND RECREATION GROUND** Registered Charity 200645 The Pirrie Hall Brook Godalming Surrey GU8 5UJ ## **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[th ] JUNE 2023** ## **ANNUAL REPORT** The Pirrie Hall and Recreation Ground (Pirrie Hall) were given by Lord Pirrie under a trust deed in 1923 _"to be used for the benefit of the inhabitants of the hamlets of Brook and Sandhills in the Parish of Witley in the County of Surrey and of the remaining district for the purpose of a Village Hall and a Recreation Ground.”_ The trustees of the trust, which is registered as a charity with the Charity Commission, hold the title deeds of the Pirrie Hall. However, there was no financial settlement from Lord Pirrie as the understanding was that the residents should themselves fund and be responsible for the Pirrie Hall’s upkeep. As of 30 June 2023, the trustees were Richard Southwell, Stephanie Boote, Philip Greig, Emily Bourne, James Langan and Guy Thompson. All served throughout the period. The power to appoint new trustees is vested in the existing trustees. Trustees are recruited from the pool of Brook and Sandhills residents to represent a variety of interests, experience and skills (including accounting and legal) and their overriding function is to ensure the terms of the trust are not broken. The regular business of the Pirrie Hall is managed by a management committee, the members of which are appointed/reappointed at the Annual General Meeting. Most are inhabitants of Brook and Sandhills but some live in the surrounding area. As at 30 June 2023, the members of the management committee were _:_ Jim Burton (Chairman), James Langan (Honorary Treasurer), Jenny Foster (Honorary Secretary), Charles Bourne, Graham Hall, Ric Gill, Nick Reilly, Nir Evron and Willem Van Der Merwe. The primary objectives of the management committee are to make the Pirrie Hall as available as practicable to residents and to raise sufficient funds each year to make that possible. In setting our objectives, planning activities and making other relevant decisions, the trustees have given careful consideration to the Charity Commission’s public benefit guidance. Pedestrian access to the recreation ground is available to everyone, including those living outside Brook and the surrounding area. The Pirrie Hall is available for hire, which provides the community with a venue for regular activities as well as private parties. The income of the Pirrie Hall comes from the hire charges set by the management committee and the annual fete. In 2023 the fete was held on Monday 1 May 2023, to accommodate the King’s coronation. A significant uptick in upfront funding was obtained, with a substantial amount of sponsorship from King Edward’s Witley, Clarke Gammon and Grantley Sales & Lettings then spent on additional externallyprovided entertainment. A good-sized crowd enjoyed traditional games, classic cars, bric-a-brac, garden plants and sundries, food and drink stalls, fairground rides, small business stalls and other attractions. However, several prolonged downpours restricted use of some rides, reduced visitor attendance and dampened spending. Inevitably, the weather had a negative impact on fete takings. Sodden ground created extra work for those on car parking duty and subsequent groundwork was required to repair the damaged field. The fete therefore raised a sum that was significantly down on previous non-Covid years: £5,151. Looking beyond the lower fete surplus, it was notable how many more Brook and Sandhills residents engaged with and contributed to the event, enjoying the opportunity to meet neighbours and work together for the benefit of the Pirrie Hall. In terms of other revenue, there was income from hall hire for parties as well as income from user groups including ballet, circle dancing and table tennis. These were around the levels received in the previous financial year. The Brook Nursery School closed in December 2022 resulting in a significant loss of income for the Pirrie Hall for the current financial year. However, the management committee has agreed terms of use with an alternative childcare provider, Sunny Days Childcare. Opened at the end of October 2023, this family-run, independent provider offers nursery and forest school for 2½ to 5-year-olds from 7.30am to 6pm for 51 weeks of the year. It will provide the Pirrie Hall with much-needed income and Brook and Sandhills families with a local childcare option. The Brook Tennis Club and Brook Cricket Club have made good use of their specific areas. Both clubs are individual entities in their own right and welcome new members from Brook, Sandhills and the surrounding area. The Brook Cricket Club has an active junior section. In terms of expenses, £4,320 was spent on tree surgery to cut back branches that risked causing damage to the Pirrie Hall. No major renovations were carried out on the Pirrie Hall building and maintenance and other expenses for the Pirrie Hall were largely in keeping with previous years. An analysis of the various sources of income during the twelve months to 30 June 2023, which in aggregate totalled £33,099, is shown in the Income & Expenditure Account attached. The Account also lists an analysis of the expenditure, which totalled £31,156. This left a surplus of income for the year of £1,943 which has been transferred to the Accumulated Fund. The Accumulated Fund represents the financial reserves of the Pirrie Hall and on 30 June 2023 amounted to £111,213. All funds are unrestricted. As part of the nursery letting process, it has been established that the Pirrie Hall building has an EPC rating of D (79pts) meaning that no remedial works are currently required. However, a B rating will need to be achieved by 2029 and so some possibly quite large capital expenditure may be needed over the next few years. It is hoped that there will be an opportunity to obtain a grant towards some of the work required. Renovation work, including redecoration of the inside of the Pirrie Hall in preparation for the opening of Sunny Days Childcare took place in 2023. Further ongoing renovation work is anticipated through 2023 and 2024 and will be planned as a part of a three-year scope of work. The size of the Accumulated Fund should be sufficient to meet these costs (including in the event that a grant is not provided). Jim Burton Bourne Emily ## **THE PIRRIE HALL AND RECREATION GROUND INCOME AND EXPENDITURE ACCOUNT FOR THE YEARS ENDED 30TH JUNE** |**2023**
**£**
**INCOME**
DONATIONS AND GIFT AID
270
HALL HIRE
0
KIDS PARTIES
2,750
ADULT PARTIES
1,153
WEDDINGS
500
MARQUEE HIRE
0
BALLET
2,178
CIRCLE DANCING
885
NURSERY SCHOOL
2,310
TABLE TENNIS
1,170
TENNIS CLUB RENT
800
CRICKET CLUB RENT
1,200
CRICKET CLUB(mowing contribution)
480
FETE INCOME
17,603
GRANT WPC - COVID 19
0
BANK INTEREST
0
HALL HIRE DEPOSITS
300
KESW FETE SPONSORSHIP
500
OTHER FETE SPONSORSHIP
1,000
SSE REFUND
0
**TOTAL INCOME**
**33,099**
**EXPENDITURE**
FACILITIES MANAGEMENT
3,960
ADMINISTRATION
0
ELECTRICITY
1,406
WATER
0
TELEPHONE
302
OIL
0
GENERAL WASTE DISPOSAL
812
MOWING
1,872
HEDGE CUTTING
340
TREE SURGERY
4,320
BUILDINGS & ELECTRICAL
82
INSURANCE
1,584
ADVERTISING
50
RATES
184
LICENCES
1,088
SUNDRIES
10
BANK CHARGES
0
HALL CLEANING & DISPOSABLES
119
EQUIPMENT REPAIR AND MAINTENANCE (incl. fre extinguishers)
255
HALL ELECTRICAL EQUIPMENT MAINTENANCE
0
STATIONERY
0
WEBSITE
0
SEPTIC TANK ( new)
0
DEFIBRILLATOR
0
FETE COSTS (cancellation costs in 2021 and 2020)
12,452
HALL REFUNDS
2,300
REPLACEMENT OF LAND DRAINS TO CRICKET PITCH
0
LOTTERY LICENCE
20
WINDOW CLEANING
0
**TOTAL EXPENDITURE**
**31,156**
**SURPLUS OF INCOME OVER EXPENDITURE**
**1,943**|**2022**
**£**
423
850
1,500
1,230
650
800
2,168
1,230
7,685
1,980
0
2,000
1,200
16,752
0
0
200
500
0
593
**39,761**
3,960
600
1,365
148
273
1,384
469
2,490
330
0
544
1,502
50
164
91
126
0
0
123
430
22
55
0
125
6,965
1,550
0
20
96
**22,882**
**16,879**|**2021**
**2020**
**£**
**£**
251
1,596
60
1,300
550
505
0
0
0
0
0
0
1,230
1,422
30
600
9,660
5,440
375
1,590
400
400
800
1,200
1,267
866
0
0
0
10,000
0
0
0
0
0
0
0
0
0
0
**14,623**
**24,919**
3,960
4,290
1,440
1,440
1,287
1,208
0
265
258
253
1,028
1,522
299
524
2,200
2,160
0
0
0
0
54
6,306
1,686
1,414
0
48
0
306
0
130
136
48
0
0
89
333
158
1,915
120
0
4
60
50
0
0
0
132
0
20
322
0
0
0
0
0
0
0
0
**12,921**
**22,544**
**1,702**
**2,375**| |---|---|---| ## **THE PIRRIE HALL AND RECREATION GROUND** ## **FINANCIAL STATEMENTS** ## **BALANCE SHEET AT 30TH JUNE** |**ACCUMULATED FUND**
BALANCE AT BEGINNING OF YEAR
SURPLUS FOR THE YEAR
**BALANCE AT END OF YEAR**
**REPRESENTED BY:**
BANK ACCOUNTS
CURRENT ACCOUNT
SAVINGS ACCOUNT
DEBTORS
**CURRENT ASSETS**
LESS CREDITORS
**TOTAL NET ASSETS**|**2023**
**£**
109,270
1,943
**111,213**
89,638
20,125
**109,763**
1,788
**111,551**
338
**111,213**|**2022**
**£**
92,391
16,879
**109,270**
87,695
20,048
**107,743**
1,977
**109,720**
450
**109,270**|**2021**
**£**
90,689
1,702
**92,391**
70,816
20,048
**90,864**
2,014
**92,878**
487
**92,391**|**2020**
**£**
88,314
2,375
**90,689**
68,946
20,046
**88,992**
2,086
**91,078**
0
**91,078**|**2019**
**2018**
**£**
**£**
80,885
71,584
7,429
9,301
**88,314**
**80,885**
66,259
55,883
20,036
20,025
**86,295**
**75,908**
2,719
5,227
**89,014**
**81,135**
700
250
**88,314**
**80,885**| |---|---|---|---|---|---| ## **THE PIRRIE HALL AND RECREATION GROUND** ## **FINANCIAL STATEMENTS** ## **NOTES TO THE FINANCIAL STATEMENTS** 1 These accounts have been prepared on both Accrual and Going Concern Bases. 2 Debtors represent (due within one year) |Insurance Prepayment
Income Tax Recoverable
Tennis Club Rent|**2023**
**£**
1,320
68
400
1,788|**2022**
**£**
1,252
75
400
1,727|**2021**
**2020**
**£**
**£**
1,572
1,686
42
61
400
400
2,014
2,147| |---|---|---|---| ## 3 Creditors represent (due within one year) |3 Creditors represent (due within one year)|| |---|---| |Refund of Hall Deposits
Miscellaneous|**2023**
**£**
300
38| ||338| 4 There are no restricted funds held within the Accumulated Fund 5 The Annual Report and the Financial Statements for the Year ended 30th June 2023 were approved by the Trustees on # **THE PIRRIE HALL AND RECREATION GROUND** Registered Charity 200645 The Pirrie Hall Brook Godalming Surrey GU8 5UJ ## **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[th ] JUNE 2023** ## **ANNUAL REPORT** The Pirrie Hall and Recreation Ground (Pirrie Hall) were given by Lord Pirrie under a trust deed in 1923 _"to be used for the benefit of the inhabitants of the hamlets of Brook and Sandhills in the Parish of Witley in the County of Surrey and of the remaining district for the purpose of a Village Hall and a Recreation Ground.”_ The trustees of the trust, which is registered as a charity with the Charity Commission, hold the title deeds of the Pirrie Hall. However, there was no financial settlement from Lord Pirrie as the understanding was that the residents should themselves fund and be responsible for the Pirrie Hall’s upkeep. As of 30 June 2023, the trustees were Richard Southwell, Stephanie Boote, Philip Greig, Emily Bourne, James Langan and Guy Thompson. All served throughout the period. The power to appoint new trustees is vested in the existing trustees. Trustees are recruited from the pool of Brook and Sandhills residents to represent a variety of interests, experience and skills (including accounting and legal) and their overriding function is to ensure the terms of the trust are not broken. The regular business of the Pirrie Hall is managed by a management committee, the members of which are appointed/reappointed at the Annual General Meeting. Most are inhabitants of Brook and Sandhills but some live in the surrounding area. As at 30 June 2023, the members of the management committee were _:_ Jim Burton (Chairman), James Langan (Honorary Treasurer), Jenny Foster (Honorary Secretary), Charles Bourne, Graham Hall, Ric Gill, Nick Reilly, Nir Evron and Willem Van Der Merwe. The primary objectives of the management committee are to make the Pirrie Hall as available as practicable to residents and to raise sufficient funds each year to make that possible. In setting our objectives, planning activities and making other relevant decisions, the trustees have given careful consideration to the Charity Commission’s public benefit guidance. Pedestrian access to the recreation ground is available to everyone, including those living outside Brook and the surrounding area. The Pirrie Hall is available for hire, which provides the community with a venue for regular activities as well as private parties. The income of the Pirrie Hall comes from the hire charges set by the management committee and the annual fete. In 2023 the fete was held on Monday 1 May 2023, to accommodate the King’s coronation. A significant uptick in upfront funding was obtained, with a substantial amount of sponsorship from King Edward’s Witley, Clarke Gammon and Grantley Sales & Lettings then spent on additional externallyprovided entertainment. A good-sized crowd enjoyed traditional games, classic cars, bric-a-brac, garden plants and sundries, food and drink stalls, fairground rides, small business stalls and other attractions. However, several prolonged downpours restricted use of some rides, reduced visitor attendance and dampened spending. Inevitably, the weather had a negative impact on fete takings. Sodden ground created extra work for those on car parking duty and subsequent groundwork was required to repair the damaged field. The fete therefore raised a sum that was significantly down on previous non-Covid years: £5,151. Looking beyond the lower fete surplus, it was notable how many more Brook and Sandhills residents engaged with and contributed to the event, enjoying the opportunity to meet neighbours and work together for the benefit of the Pirrie Hall. In terms of other revenue, there was income from hall hire for parties as well as income from user groups including ballet, circle dancing and table tennis. These were around the levels received in the previous financial year. The Brook Nursery School closed in December 2022 resulting in a significant loss of income for the Pirrie Hall for the current financial year. However, the management committee has agreed terms of use with an alternative childcare provider, Sunny Days Childcare. Opened at the end of October 2023, this family-run, independent provider offers nursery and forest school for 2½ to 5-year-olds from 7.30am to 6pm for 51 weeks of the year. It will provide the Pirrie Hall with much-needed income and Brook and Sandhills families with a local childcare option. The Brook Tennis Club and Brook Cricket Club have made good use of their specific areas. Both clubs are individual entities in their own right and welcome new members from Brook, Sandhills and the surrounding area. The Brook Cricket Club has an active junior section. In terms of expenses, £4,320 was spent on tree surgery to cut back branches that risked causing damage to the Pirrie Hall. No major renovations were carried out on the Pirrie Hall building and maintenance and other expenses for the Pirrie Hall were largely in keeping with previous years. An analysis of the various sources of income during the twelve months to 30 June 2023, which in aggregate totalled £33,099, is shown in the Income & Expenditure Account attached. The Account also lists an analysis of the expenditure, which totalled £31,156. This left a surplus of income for the year of £1,943 which has been transferred to the Accumulated Fund. The Accumulated Fund represents the financial reserves of the Pirrie Hall and on 30 June 2023 amounted to £111,213. All funds are unrestricted. As part of the nursery letting process, it has been established that the Pirrie Hall building has an EPC rating of D (79pts) meaning that no remedial works are currently required. However, a B rating will need to be achieved by 2029 and so some possibly quite large capital expenditure may be needed over the next few years. It is hoped that there will be an opportunity to obtain a grant towards some of the work required. Renovation work, including redecoration of the inside of the Pirrie Hall in preparation for the opening of Sunny Days Childcare took place in 2023. Further ongoing renovation work is anticipated through 2023 and 2024 and will be planned as a part of a three-year scope of work. The size of the Accumulated Fund should be sufficient to meet these costs (including in the event that a grant is not provided). Jim Burton Bourne Emily ## **THE PIRRIE HALL AND RECREATION GROUND INCOME AND EXPENDITURE ACCOUNT FOR THE YEARS ENDED 30TH JUNE** |**2023**
**£**
**INCOME**
DONATIONS AND GIFT AID
270
HALL HIRE
0
KIDS PARTIES
2,750
ADULT PARTIES
1,153
WEDDINGS
500
MARQUEE HIRE
0
BALLET
2,178
CIRCLE DANCING
885
NURSERY SCHOOL
2,310
TABLE TENNIS
1,170
TENNIS CLUB RENT
800
CRICKET CLUB RENT
1,200
CRICKET CLUB(mowing contribution)
480
FETE INCOME
17,603
GRANT WPC - COVID 19
0
BANK INTEREST
0
HALL HIRE DEPOSITS
300
KESW FETE SPONSORSHIP
500
OTHER FETE SPONSORSHIP
1,000
SSE REFUND
0
**TOTAL INCOME**
**33,099**
**EXPENDITURE**
FACILITIES MANAGEMENT
3,960
ADMINISTRATION
0
ELECTRICITY
1,406
WATER
0
TELEPHONE
302
OIL
0
GENERAL WASTE DISPOSAL
812
MOWING
1,872
HEDGE CUTTING
340
TREE SURGERY
4,320
BUILDINGS & ELECTRICAL
82
INSURANCE
1,584
ADVERTISING
50
RATES
184
LICENCES
1,088
SUNDRIES
10
BANK CHARGES
0
HALL CLEANING & DISPOSABLES
119
EQUIPMENT REPAIR AND MAINTENANCE (incl. fre extinguishers)
255
HALL ELECTRICAL EQUIPMENT MAINTENANCE
0
STATIONERY
0
WEBSITE
0
SEPTIC TANK ( new)
0
DEFIBRILLATOR
0
FETE COSTS (cancellation costs in 2021 and 2020)
12,452
HALL REFUNDS
2,300
REPLACEMENT OF LAND DRAINS TO CRICKET PITCH
0
LOTTERY LICENCE
20
WINDOW CLEANING
0
**TOTAL EXPENDITURE**
**31,156**
**SURPLUS OF INCOME OVER EXPENDITURE**
**1,943**|**2022**
**£**
423
850
1,500
1,230
650
800
2,168
1,230
7,685
1,980
0
2,000
1,200
16,752
0
0
200
500
0
593
**39,761**
3,960
600
1,365
148
273
1,384
469
2,490
330
0
544
1,502
50
164
91
126
0
0
123
430
22
55
0
125
6,965
1,550
0
20
96
**22,882**
**16,879**|**2021**
**2020**
**£**
**£**
251
1,596
60
1,300
550
505
0
0
0
0
0
0
1,230
1,422
30
600
9,660
5,440
375
1,590
400
400
800
1,200
1,267
866
0
0
0
10,000
0
0
0
0
0
0
0
0
0
0
**14,623**
**24,919**
3,960
4,290
1,440
1,440
1,287
1,208
0
265
258
253
1,028
1,522
299
524
2,200
2,160
0
0
0
0
54
6,306
1,686
1,414
0
48
0
306
0
130
136
48
0
0
89
333
158
1,915
120
0
4
60
50
0
0
0
132
0
20
322
0
0
0
0
0
0
0
0
**12,921**
**22,544**
**1,702**
**2,375**| |---|---|---| ## **THE PIRRIE HALL AND RECREATION GROUND** ## **FINANCIAL STATEMENTS** ## **BALANCE SHEET AT 30TH JUNE** |**ACCUMULATED FUND**
BALANCE AT BEGINNING OF YEAR
SURPLUS FOR THE YEAR
**BALANCE AT END OF YEAR**
**REPRESENTED BY:**
BANK ACCOUNTS
CURRENT ACCOUNT
SAVINGS ACCOUNT
DEBTORS
**CURRENT ASSETS**
LESS CREDITORS
**TOTAL NET ASSETS**|**2023**
**£**
109,270
1,943
**111,213**
89,638
20,125
**109,763**
1,788
**111,551**
338
**111,213**|**2022**
**£**
92,391
16,879
**109,270**
87,695
20,048
**107,743**
1,977
**109,720**
450
**109,270**|**2021**
**£**
90,689
1,702
**92,391**
70,816
20,048
**90,864**
2,014
**92,878**
487
**92,391**|**2020**
**£**
88,314
2,375
**90,689**
68,946
20,046
**88,992**
2,086
**91,078**
0
**91,078**|**2019**
**2018**
**£**
**£**
80,885
71,584
7,429
9,301
**88,314**
**80,885**
66,259
55,883
20,036
20,025
**86,295**
**75,908**
2,719
5,227
**89,014**
**81,135**
700
250
**88,314**
**80,885**| |---|---|---|---|---|---| ## **THE PIRRIE HALL AND RECREATION GROUND** ## **FINANCIAL STATEMENTS** ## **NOTES TO THE FINANCIAL STATEMENTS** 1 These accounts have been prepared on both Accrual and Going Concern Bases. 2 Debtors represent (due within one year) |Insurance Prepayment
Income Tax Recoverable
Tennis Club Rent|**2023**
**£**
1,320
68
400
1,788|**2022**
**£**
1,252
75
400
1,727|**2021**
**2020**
**£**
**£**
1,572
1,686
42
61
400
400
2,014
2,147| |---|---|---|---| ## 3 Creditors represent (due within one year) |3 Creditors represent (due within one year)|| |---|---| |Refund of Hall Deposits
Miscellaneous|**2023**
**£**
300
38| ||338| 4 There are no restricted funds held within the Accumulated Fund 5 The Annual Report and the Financial Statements for the Year ended 30th June 2023 were approved by the Trustees on ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** The Pirrie Hall & Recreation Ground **members of** **On accounts for the year Charity no ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date: Name: Relevant professional qualification(s) or body (if any):** **October 2018** 1 **IER** ## **Address:** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). ## **Give here details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**