# **THE PIRRIE HALL AND RECREATION GROUND** Registered Charity 200645 The Pirrie Hall Brook Godalming Surrey GU8 5UJ ## **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[th ] JUNE 2022** ## **ANNUAL REPORT** The Pirrie Hall and Recreation Ground were given by Lord Pirrie in 1923 _"to be used for the benefit of the inhabitants of the hamlets of Brook and Sandhills in the Parish of Witley in the County of Surrey and of the remaining district for the purpose of a Village Hall and a Recreation Ground.”_ A Charity was established to hold the title deeds of the Pirrie Hall and Recreation Ground, but there was no financial settlement from Lord Pirrie as the understanding was that the residents should themselves fund and be responsible for their upkeep. As at 30 June 2022, the Trustees of the Charity were Jonathan Lester, Richard Southwell, Stephanie Boote, Philip Greig, Emily Bourne and James Langan. All served throughout the period. The power to appoint new Trustees is vested in the existing Trustees. Since 30 June 2022, Jonathan Lester retired as a Trustee and the existing Trustees appointed Guy Thompson as an additional Trustee. Trustees are recruited from the pool of Brook and Sandhills residents to represent a variety of interests, experience and skills (including accounting and legal). The regular business of the Pirrie Hall is managed by a Management Committee, the members of which are appointed/reappointed at the Annual General Meeting. Most are inhabitants of Brook and Sandhills but some live in the surrounding area. As at 30 June 2022, the members of the Management Committee were Charles Bourne (Chairman), James Langan (Treasurer), Graham Hall, Susie Rachkind, Pete 1 Davis, Darren Symes, Ric Gill, Jenny Foster, Jim Burton, Nick Reilly, Nir Evron and Willem Van Der Merwe. Since 30 June 2022, Graham Hall, Susie Rachkind, Pete Davis and Darren Symes have resigned from the Management Committee. The primary objectives of the Management Committee are to make the Pirrie Hall and Recreation Ground as available as practical to residents and to raise sufficient funds each year to make that possible. In setting our objectives, planning activities and making other relevant decisions, the Trustees have given careful consideration to the Charity Commission’s public benefit guidance. Pedestrian access to the Recreation Ground is available to everyone, including those living outside Brook and the surrounding area. The Pirrie Hall is available for hire, which provides the community with a venue for regular activities as well as private parties. The income of the Pirrie Hall and Recreation Ground comes from the hire charges set by the Management Committee and the annual Fête. Significantly, 2022 saw the return of the Fête, after a Covidimposed hiatus of two years. It was held slightly earlier in the year than normal, on Monday 2 May 2022, to accommodate the Queen’s Platinum Jubilee. Huge crowds enjoyed the usual stalls, games and other attractions in fine weather. The event felt successful beyond the £9,788 raised, with many Brook and Sandhills residents enjoying the opportunity to once again work together for the benefit of the Pirrie Hall. In fact, the Fête was closely followed by a wonderful afternoon and evening of games, BBQ and disco to mark the Jubilee on 4 June 2022. With the gradual lifting of Covid-19 restrictions, other revenue recovered towards the level generated pre-pandemic. There was an increase in income from hall hire for parties. Income from user groups including ballet, circle dancing and table tennis was again around pre-pandemic levels. Similarly, income from Brook Nursery School was close to preCovid levels. The Pirrie Hall has been the home of the nursery school for many years. It is privately run and has an Ofsted categorisation of good. However, 2022 has seen a number of challenges, including a reduction in demand for places and difficulties in staff recruitment and retention, and the owner closed the nursery school in December 2022. The Management Committee has been considering options for the future use of 2 the rooms used by the nursery school, and has been in negotiations with an alternative childcare provider. The Brook Tennis Club and Brook Cricket Club have made good use of their specific areas. Both clubs are individual entities in their own right and welcome new members from Brook, Sandhills and the surrounding area. The Brook Cricket Club has an active junior section. No major renovations were carried out on the Pirrie Hall and maintenance and other expenses for the Pirrie Hall and Recreation Ground were largely in keeping with previous years. An analysis of the various sources of income during the twelve months to 30 June 2022, which in aggregate totalled £39,761, is shown in the Income & Expenditure Account attached. The Account also lists an analysis of the expenditure, which totalled £22,882. This left a surplus of income for the year of £16,879 which has been transferred to the Accumulated Fund. The Accumulated Fund represents the financial reserves of the Pirrie Hall and Recreation Grounds and at 30 June 2022 amounted to £109,270. All funds are unrestricted. Renovation work, including to the inside of the Pirrie Hall, is expected in 2023. Evaluation of alternatives for replacing the Pirrie Hall’s current, original, heating system is ongoing. It is hoped that there will be an opportunity to obtain a grant towards any heating work required and, in that case, the size of the Accumulated Fund should be sufficient to meet these costs. Charles Bourne Bourne Emily 3 AD 251 L5 tSPPRM tLLTPARM LYY) LD) L4 2169 L23) 12XJ 1422 L5gJ 120) Lrn ioc 752 76L ptMIMsfRAffl(X Llf£ WAIER 246 L345 aL 1522 524 Zi8) L!W L9 1414 413 169 514 E(YAFN￿ P￿AR￿ADmA￿￿ME[ir￿. fiEeplirgistH5} 19LS 74 144 CTANKI TP+vI L59) ## **REPORT OF THE INDEPENDENT EXAMINER** The Accumulated Fund at 30[th] June 2018, 2019, and 2022, together with the Income and Expenditure Accounts for the years ended on those dates were approved by an Independent Examiner. Such examination is not required by the Charities Commission’s regulations for the Accumulated Fund at 30[th] June 2020 and 2021 or for the Income and Expenditure to those dates as the gross income for each of those years was less than £25,000. 5 The Annual Report and the Financial Statements for the Year ended 30[th] June 2022, were approved by the management committee and the trustees on March 13[th] 2023. 6 | CHARITY COMMISSION FOR ENGiAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to Ihe trustse memborn 01 -