Buckfastleigh Town Hall Chairrrrustee's Report For the year ended 31.03.23 Annual General Meetlng Constitution The Charity is constttuted under a trust deed daled 13th June 1952 registered by the Charity Commission on 22nd Decembèr 1 l.Its charitable objects are Yor a Town Hall, Institule, Technical School. Free Library for the use of inhabitants of Buckfaslleigh and the neighbourhood or such other purpose.. 8s might be agreed upon by {the Trustee).. Trustses Buckfastleigh Town Council is the sole Trustee. The Trust is administered by the Acting Sretary to the Trust.. - Mrs Clair S. Stevens Town Hall 8ossell Road Buckfaslleigh Devon TQ11 ODD Chair'$ Update Firslly I want to start by congratulating the staff team at the Town Hall and Town Council for again pulling together lo support each other through some of the challenges we have faced in this period, mostly involving the repairs to the roof and the resulting events from the fraud perpetrated by the contractor and the ongoing contact with Trading Standards. We only have a small slaff team so tt is essenlial Ihat they are able to navigate their stressors and also lebrate their successes togelher. In January 2025 the educational provision that had been hirin9 spaw from us ended their relatit)nship with us due lo Iheir own operational reasons. We acted as a Polling Station for the General Election and then again for the County elections. We were hired as a wedding venue in June 2024, using the downstsirs kitchen and the main hall which Clair made look lovety for the happy couple. We saw the retum of Mid Devon Cycling Club meetings and varuS perfomianGes and choir rehearsals kept Town Hall busy. As usual the W.1. Christmas Fair took place in November 2024 with rooms 2 and 3 and the big kitchen proving perfect for sellers and volunleers to sell their wares and raise funds. In November 2025 we hosted the 'lMntertide' event which filknl Ihe Town hall to capacity and brought a lot of new people into the building and made sure that our building is essential f Ihis extremely popular event to be successful. I know that the organisers of Wintertide needed a lot of time and access to dress the hall and Iheir feedback was very positive about how Clair assi51ed with Ihis so it could go smoothty-
Later in the year the Social Supermarket relocated fom) the football club lo the town hall and were very grateful Ihat we identified some additional storage space for them. The Social Supermarkel has been very necessary to many of our residents. They can access cheap, fresh foods and other items whilst also enjoying a warm social space to chat together and access a number of other support services that are made available lo them. 11 is essential that community spaces like our town hall remain affordable lo those running services thal directly benefrt the community as well those who wish to hire rooms for private events or their fftness businesses. In this period we did have some con¢ern$ about the impact of MIC opening and inviting organisations to hire spaces in competition with us but, in fact the income from lettings remained stable, including the Town Council and Library rent {TC rent £80001Library £44521. Trustees, continued to have conversations about new ways to attract lettings and maximise income especially in light of the work that is required to the building. Statement approved at the Buckfastleigh Town Hall & Institute Annual Goneral Meeting held on: Date: [6- 11-25 Chair Chair
BUCKFASTLEIGH TOWN HALL & INSTITUTE IR•gigtsred Charfty No: 2006231 nditure Account for the ear 8nded 31s 202312024 30,369.60 17,220 00 Incom March 2025 202412025 30,890.40 18,000.00 Incom Lettings & Rents Town Council Revenue Grant Cinèma Other Income Total Income 930.00 48,519.60 48, 890.40 R8vonuo Expenditure Salaries & Wa es Gas & Electricity Bank Fees Cinema Costs Insurance Water Rates Repairs & Maintenance Printing & Statsonery IT, Sofvare & Consumables Télephone & Internet Postage Cleaning & Refuse General Expenses Subscllptions & Licences (Legal Expense51 PAYE Payrtsll costs Pension payable Staff Training Advertising & MaffKelin Audit & Accountancy Fees Travel expenses Total R v•nu Ex 2023124 22,933 52 1fj,306.40 93.75 2023124 23,993.80 8,662.48 71.82 2,447 83 328.00 11,047.58 1,337.09 1,085.49 873.68 2,242.65 956 00 7,232.07 779.15 1,070 60 935.75 297.74 1,226.81 826.81 89.21 146.50 1,355.57 390.00 830.58 1,195.03 399 70 279.09 269.75 69.88 120.00 126.00 gndit 64 745.57 49 125.15 Town Council Ca Ttal Grnnts 2023124 2024125 Total otal Ca ital Ex iled abovè nd ark Incl IG nts dLoan$a8 2023124 2024125 Total
Assets rthained r th? Chari 's Own U80 2023124 2, 250.000 37,481.34 2, 288,481.34 2024125 2. 250,000 37,481.34 2, 288.481.34 Premises Ilnsurance Value) Fixtures & Fittings Totsl Signed Signed.. {Ch8ir of Bu¢kfas118igh Town Hall & In5titutel Actsng Secretary to the Buckfastleigh Town Hall & Insliiutel
Lee Accounting (SW) Limited 19b Golvers Hill Road, Kingsteignton Newton Abbot, Devon, TQ12 3BP Telephone Mobile 01626 324994 07828624717 0000 0000 Independent Examiner's Report to the Trustees of Buckfastleigh Town Hall and ID$titute I report on the accounts of the ChaTity for the y¢ar ended 3 l March 2025, whi¢h are set out on pages... Respective responsibllities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The chaTity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 ACL to follow the proc¢dures laid down in the geDerdl Directions given by the Charity Con]mission under section 145(5)(b) of the 2011 Act" and to stste whether particular matters have come to my attention. Basis of independent exgmlner's report My ¢xamtnation was carried out in accordanGe with the General Directions given by the Charity Conm]ission. An examination includes a review of the accounting records kept by th¢ charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or dis¢losures in the accounts. and seeking explanations from you as trustees concerning such matters. The pro¢¢dures undertaken do not provide all the evidence that would be required by an audit. and consequently no opinion is given as to whether the a¢¢ounts represent a "ttue and fair view" and the report is limit¢d to those matters set out in the ststement below. Independent examiner's $tst¢ment In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that in any material respect the requirements Reglstered in England and Wales No: 8499632 Emall: hanla leeaccountlng.or8.uk VAT reglstratlon number: 243 6626 05
to keep accounting records in accordance with scction 130 of the 2011 Act. to prepare accounts which accoTd with tbc accounting records and comply with the accounting requirements of the 2011 Act; have not been met. or (2) to which, in my opinion, att¢ntion should b¢ drawn in order to enable a proper nderstanding of the accounts to be reached. Hania Lee Association of Chartered Certified Accountants 19b Golvers Hill Road Kin8Stcignton Newton Abbot Devon TQ12 3BP Date.............14November 2025.....................-. Registered in England and Wales No: 8499632 Emall: hanla leeaccountlng.org.uk VAT registration number: 243 6626 05