P a g e | **1** **Rotary Club of Woking Benevolent Fund** (also known as RCWBF) ## **Trustees’ Report** ## **for the year from 1[st] July 2024 to 30[th] June 2025** This charity has no principal address. The Charity Commission’s contact is: Ms C A Cheesman Birch House Horsell Birch Horsell Woking Surrey GU21 4XD The charity’s leading document is a trust deed dated 20[th] September 1961. Supplementary deeds enact changes to the trustees. The object of the charity is the relief of distressed persons, or the donation of its income and capital to such institutions, societies and objects as The Rotary Club of Woking shall direct. The charity has no employees, owns no assets other than money held on trust, and has no long- or medium-term financial obligations. The charity’s funds may, subject to the consent of the Rotary Club of Woking, be invested in any investments authorised by law for the investment of trust money. The charity’s Bankers are: CAF Bank Ltd Lloyds Bank plc 25 Kings Hill Avenue Po Box 1000 Kings Hill Andover West Malling BX1 1LT Kent ME19 4JQ The CAF Bank account was closed during the year. The charity’s trustees are appointed, and may be removed, by the Rotary Club of Woking. The Trustees are: Leonard Anthony Usher (Chairman) Terence John Smith MBE Graham Paul Fagence Carol Ann Cheesman Brian Nettleingham The Trustees are appointed from the membership of the Rotary Club of Woking, (The Club) **Registered Charity No. 200585** **RCWBF Trustees Report** P a g e | **2** by agreement of the members as a whole. ## **Scope and Activities** The scope and activities of the charity were similar to the previous year. Total awards in 2024/2025 amount to £16,091.00 The Funds are divided to reflect a general intent as to the nature of donations but is not a binding commitment. The balances at 30[th] June 2025 are as follows: |Community Fund
C Kramer Fund
International Fund
Swimathon Fund
Foundation
E Whitaker Fund
Total|**£**
17,676.70
1,221.52
2,004.54
273.06
1519.45
720.26
£ 19,406.85| |---|---| ## **Activities and Achievements during the year** The fundraising activities benefiting the charity are organised by the Club. During the year these have been a Swimathon, a Race Night, Quiz night and Street Collections. The Swimathon was well supported by the competing teams and sponsorship (plus Gift Aid tax) all goes to charitable causes. £8,500 of team sponsorship was distributed in the year to 5 charities each receiving a donation (see below). |Woking and Sam Bear Hospice
Woking Youth Theatre
Woking High School
Samber RDA
GASP Motor Project
Total|**£**
3,500.00
1,250.00
1,250.00
1,250.00
1,250.00
£8,500.00| |---|---| **Registered Charity No. 200585** **RCWBF Trustees Report** P a g e | **3** The Race Night and Quiz Night were held in aid of the International Fund, Street Collections were for the Community Fund. The Donations and awards for the Benevolent Fund during the year are listed in the accounts. ## **Reserve Policy** The policy is to keep any likely commitments below the level of reserves, making no allowance for future receipts. ## **Grant-making policy** The policy of the charity is to make grants to charitable causes largely within the local community, but with a percentage to overseas causes either in line with current Rotary International objectives and/or where there is a high level of confidence that the money is needed and will be spent effectively. ## **Investment Policy** The charity’s funds are held in its bank account. ## **Major risks** The exposure of the charity to risk is relatively limited, in that it has no premises or employees, and the events that provide nearly all its funds have to date been run by the CLUB and not by the charity itself. Financial risks are contained by the conservative policies on reserves and investment noted above. **Registered Charity No. 200585** **RCWBF Trustees Report** P a g e | **4** ## **Declaration** I declare in my capacity as a Charity trustee that the trustees have approved the report above and have authorised me to sign it on their behalf. **Signature: Full name:** Leonard Anthony Usher **Position:** Chairman **Date:** 22 December 2025 **Registered Charity No. 200585** **RCWBF Trustees Report** **Registered Charity No. 200585** ## **Rotary Club of Woking Benevolent Fund** ## **Receipts, Payments and Balances** ## **Year to 30 June 2025** |**Receipts**
**Fundraising Receipts**
International Garden Party
Swimathon Team Sponsorship
Race Night
Indian Meal (surplus)
Xmas Meal (surplus)
Chinese Meal (surplus)
Quiz Night
Gosling Meal
President's Dinner (surplus)
Xmas Collection
Football Collecrion
Shoe Boxes
Books
Sleeping Bags
Easter collection
Total Fundraising receipts
**Other Receipts**
Community Donations
Members' Donations
Foundation Donations
Interest
Donation received for Sand Dams
President's Raffle
Toby Cottage Raffle
Gift Aid
Grants received
Total Other Receipts
**Total Receipts**|**YTD**
**30/06/2025**
**£**
700.00
9,512.25
1,614.25
449.11
1,307.61
1,460.06
1,389.04
2,942.04
837.33
3,232.37
230.12
90.00
35.00
-
-
23,799.18
851.32
1,050.00
48.00
3.14
827.20
-
-
1,520.33
500.00
4,799.99
28,599.17
£|**YTD**
**30/06/2024**
**£**
750.00
4,066.86
1,285.00
-
-
4,818.92
1,306.56
-
-
2,436.09
-
453.00
-
35.00
473.55
15,624.98
100.00
1,200.00
310.17
15.78
-
140.00
250.00
3,636.67
4,000.00
9,652.62
25,277.60
£| |---|---|---| 1 **Registered Charity No. 200585** ## **Rotary Club of Woking Benevolent Fund** ## **Receipts, Payments and Balances** ## **Year to 30 June 2025** |**Payments**
**Fundraising costs**
International Garden Party
Swimathon Team Membership
Race Night
Chinese Meal
Quiz Night
Gosling Meal
Xmas Collection
Kids Out Mizens
Kids Out 1994
Toy Boxes
Shoe Boxes
Prostrate Cancer awareness
Sleeping bags
Sundry
Total Fundraising costs
Donations (see page 3 for details)
C Kramer fund
CAF Bank charge
Total costs/payments
Surplus for year
Balance Brought forward
Balance
Represented by
Bank Balance - CAF Bank Current a/c
Lloyds Bank - Current a/c
Lloyds Bank - Ring fenced
Prepayments
Gift Aid prepayment
General Fund|**YTD**
**30/06/2025**
**£**
110.00
1,267.23
780.21
-
619.46
1,725.00
123.25
728.30
850.00
375.00
35.00
333.20
-
93.40
7,040.05
16,091.00
100.00
70.85
23,301.90
5,297.27
14,109.58
19,406.85
-
8,363.04
7,500.00
1,025.00
2,884.03
(365.22)
19,406.85|**YTD**
**30/06/2024**
**£**
-
1,142.53
480.00
2,568.50
594.00
-
-
-
-
-
900.00
-
35.00
-
5,720.03
23,360.00
150.00
66.00
29,296.03
(4,018.43)
18,128.01
14,109.58
£
7,533.91
3,405.83
-
850.00
1,684.97
634.87
14,109.58
£| |---|---|---| Trustees: T Usher C A Cheesman G P Fagence B Nettleingham T J Smith Dated: 22.12.2025 Dated: Signed: 2 **Registered Charity No. 200585** ## **Rotary Club of Woking Benevolent Fund** ## **Receipts, Payments and Balances** ## **Year to 30 June 2025** |**Donations and awards**
Woking & Sam Beare Hospice
**Swimathon**
The Lighthouse
**Swimathon**
Kids Out
**Community**
Royal British Legion
**Poppy Appeal**
St Catherine's Hospice
**Speaker**
KCS Air Ambulance
**Speaker**
Age UK
**Speaker**
Age UK (Re Xmas Collection)
**Community**
Woking Food Bank
**Speaker**
Woking District
**Sleeping bags for Ukraine**
PSDS
**Speaker**
Volunteer Centre in Sutton
**Student sponsorship**
Ashford & St Peters Hospital Charity
**Community**
John Walmsley
**Speaker**
Age Concern
**Speaker**
GASP Motor Project
**Student Sponsorship**
Painshill Park
**Speaker**
Speaker Fee
**Speaker**
Woking Street Angels
**Swimathon**
Woking Street Angels
**Speaker**
Salvation Army
**Speaker**
Rotary Club Of Twickenham
**Student Sponsorship**
Speaker Fee for Nun
**Speaker**
The Lighthouse
**Speaker**
Aviation Centenary Project
**Community**
Woking Youth Theatre
**Swimathon**
Woking High School
**Swimathon**
Silver Friends
**Speaker**
Macular Society
**Speaker**
Samber RDA
**Swimathon**
GASP Motor Project
**Swimathon**
RNLI
**Speaker**
Speaker
**Speaker**
White Lodge
**Speaker**
Sand Dams Worldwide
**International**
Woking Community First Responders
**Speaker**
St Catherine's Hospice - Speaker
**Speaker**
West Horsley Place Trust - Speaker
**Speaker**|**30/06/2025**
**£**
3,500
250
1,250
1,250
50
50
1,250
1,250
50
50
50
6,911
50
50
80
16,091|**30/06/2024**
**£**
2,000
2,000
700
50
50
50
50
50
350
50
70
15,000
60
50
50
50
50
2,000
50
75
415
50
50
40
23,360| |---|---|---| 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of ROTARY CLUB OF IADKING BENEVOLENT FUND On accounts for the year ènded 30 JUNE 2025 Charlty no lif any) 200585 Set out on pages NUMBERED 1 TO 3 AThACHED I report to the trustees on my examinalion of the accounts of the above charity (Ihe Twsf) for the year ended 30" June 2025. Rgsponslbilities and As the chaty truslees of the Trust. you are responsible for the preparation basis of report of the actounts in accordan￿ with the requirements of the Charities Act 2011 Ilhe Act"). I report in resped of my examination of the Trust's accounts carried out under se(lion 145 of Ihe 2011 Act and in carrying out my examinalion, I have followed the appl￿ble Directrons gNen by the Charity CommissK•n under seclion 145(51(bl of the Act. I have completed my examinatKJn. I confirm that no material matters have come to my attention {other than that disdosed bel¢)w ') in connection with the examination vthich gives me cause to believe that in, any material respect.. accounting records were r￿1 kept in accnrdance with section 130 of the AL# or the accounts do nol accord with the aco)unling records Independent examinerfs statement I have no COn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in order to enabte a proper understanding of the aeeounts to be reached. Slgnèd: Dats: 22 December 2025 Name- ANTONY DAVIS Relevant professional qualifieatFon{s) or body (if any): INSTITUTE OF CHARTERED ACCOUNTANTS IN ENGLAND AND WALES Address: CIO 4 AThEC ROW. BERNERS ROAD ISLINGTON LONDON N1 OPW IER October 2018 Section B Disclosure Only complete rf the examiner needs lo h￿h1wJht matters of concern (see CC32, Independent examination of charity accounts- directions and guidance for examiners)- NONE Give here brief details of any items thatthe examlner wishes to dls¢losg. IER October 2018