## _**BYFLEET VILLAGE HALL**_ _54 High Road, Byfleet, Surrey, KT14 7QL Tel: 07436790899 Website: www.ByfleetVillageHall.org_ Email: _info@ByfleetVillageHall.org_ ## **BYFLEET VILLAGE HALL** ## **Trustees Annual Report for 2025** This year has continued from last year with almost 100% occupancy, and classes offered to a wide range of the village population, and again we have hosted events for other village groups, such as the Village Pantomime and the Horticultural Show. We have also hosted weekend events such as a Psychic Fair and the village Amenities group Christmas Fair. Refurbishment of the “Caretaker’s Flat” has been completed, with a new bathroom and boiler being fitted, and a full survey, and upgrade, of the hall’s water system been carried out. Also, an inspection of the clock tower has taken place, and any necessary repairs carried out. We will continue to work towards ensuring the fabric of the building remains safe and secure, and that the building remains an asset to the village, and all residents. On behalf of the Hall Trustees Karen Wells Byfleet Village Hall Trustee Board CHARITY REGISTRAMON NUMBER 200352 BYFLEET VILLAGE HALL FINANCIAL STATEMENTS 31 MARCH 2025 BYFLEETVILLAGE HALL REPORT OFTHETRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The Trustees presentthelr report with the financial siaiernents ol the charityforthe yeaT ended 31 Marctt 2025. The trustees have adopted the provisions ol Accoyntiftg and Reporting by Chaiitles.. Statement of Recommended Practice applicable to charities preparingiheir accounts in accordance with the Financial Reporting Standarij applicable in the UK and Republic of Iretanij IFRS 1021 effective I lanuary2019. STRUCTURE,GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its Eoverning document, a deed of trust and constitutes an unincorporaied charity. REFERENCE AND ADMINISTRATIVE DETAILS Registered Chariiy Number 200352 Principal address 54 High Road Byfieet West Byfleet KT14 7L Trustees Ms Karen Wells M5KGill Mrs Howe Mr G Osborn Mrs I Smlth Nr I Christian Ch8ir lappolnteo 13.11.241 Approvett by or(ler of the board ol trustees on 2025 and signed on its behalf by: Karen wells Chèlr Steve Howe Trustee IndependenttYva￿date￿ by Lesley Marshall ACA Page I BYFLEETVILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31MARCH 2025 Notes 2025 2024 INCOME FROM Charitable actlvlties.. Hire Income 28.560 6,800 2,747 7,586 30,910 6,600 4,987 9,000 3,820 SS.317 Club Room C & Back Room Flat Rent Woking SC 45,493 Investment income 1.805 Total 47.298 55.317 EXPENDITUREON Paul Briley Flatxmas Lights Maintenance 490 11,251 8,602 2.190 180 181 37.250 7.729 2,170 Insurance Accounts Manager Advert British Telecom Baitk charge5 Depreciation 18,926 loo 920 18,726 loo 1,304 14 25 42.697 33 67,493 NET INCOME/IEXPENDITUREI 4.601 -12,176 Page 2 BYFLEETVILLAGE HALL BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Note FIXED ASSETS Tangible asset5 74 99 CURRENT ASSETS Debtors Cash at Bank 1,297 81,588 82,886 1.263 76,997 78,260 CURRENT LIAIBILITIES Accruals NET CURRENT ASSETS 82,888 78,260 TOTAL ASSETS LESS CURRENT LIABILITIES 82,960 78,359 FUNDS Unrestrlcted funds 82,960 78,359 TOTALFUNDS 82.960 78,359 Theflnanclal statements were approved by the 802rd of Trustees and 8uthorlsed for issue on 2025 and were signed on it5 behalf by.. ILWC Ils Ch8iTman Twstee 161,+L' Page 3 BYFLEETVILLAGE HALL NOTESTO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 I. ACCOUNTING POLICIES Basis ol preparingthe financi21 statements The tinanclal statement5 of the charlty, whi¢h is A public benefit entity under FRS 102, have been prepared in aCCOfdance ￿th the Charities SOAP IFRS 1021 'Accounting and Reporting by Charities.. Siatement ol Recommendecl Practice applicable to charities preparingtheiraccDunts in aceordance with the Financlal Reporting Standaro applleable the UK and RepLJblic OY IreLand IFRS 1021 (effective I January 20191,. Financial Reporting Standard 102'TMe Financlal Reporting Stand8r applicable in the UK and Republic of Ireiano, and the Charlties Act2011. The financial 5tstements r>ave been prepared underthe historical cost convention. Income Allincome Is recognised in the Statement of FinancialActivities once the charity has entttlement to the funds. it is probable thatlhe Income will be received and the amount can be measured reliably. Expènditure Liabilities are recognised as expendlluie as SOOT) as there is a legal or constiuctive obllgation committing the chairty tothai expeiiditure, it is probable that a transleT ol economic benetits will be required in 5ettleN7entand Ilie amount of the DbU"gation can be me3sLtred reliably. Expenditure is 8ccounleO for on an accrua15 basis and ha5 been c12ssifie(J under heading5 that aggiegate all cost related to the category. Where costs e2nnot be directly attributed to particular hearjings they have been allocated 10 activlties on a basis con5iStentwlth the use of resources. Tangible flxed asset5 Depreciation is piovide(f at the lollowing annual rate5 in or¢Yerto wiite off each asset over its estimated useful lile. Equipment 25% reoucing balance Taxation The charity is exemptfrom tsx on its charrtkble 2ctivities. Fund accounting Unrpstricted funds can be used in accordance with the charitable objective5 at t￿e discretion of the trustees. 2. INVE5TMENTINCOME 31.03.25 31.03.24 Deposlt account interest 1.805 Page 4 BYFLEET VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS FOR THEYEAR ENDED 31 MARCH 2025 3. TRUSTEES, REMUNEKqTIONAND BENEFITS There were notru5tees' iemuneration or other benefits for the yeai enéed 31 Decembei 2024 nor fof the yeai ended 31 March 2025. 4. TANGIBLE FIXED ASSETS Equipment COST At l April 2024 Addr(ions At 31 March 2025 7.423 7,423 DEPRECIATION At l April 2024 Charge forthe year At 31 March 202S 7,324 25 7,349 NETBOOKVALUE At 31 March 2025 74 At 31 March 2024 5. DEBTORS FALLING DUEWITHIN ONE YEAR Piepayments 1,297 1,263 6. MoVEmETr￿lN FUNDS Net movements in funds At 01.04.24 At31.03.25 Unrestricted funds Generalfuno 78,359 4,601 82,960 TOTAL FUNDS 78359 4,601 82.960 Page 5 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the Byfieet Hall members of On accounts for the year èndod 31* March 2025 Charlty no.: 2003Y2 Company no.: Set out on pag•* I rep￿ to the charty trustees on my examination of the accounts of the Company for the year ended Re•pon*lbllltles and ba818 of roport As the charrty's trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ("the 2006 A(l-). Having satisf￿1 myself that the accounts of the Company are not required to be audrted for this year under Part 18 of the 2006 Act and are eligib18 for independent examinats'on, I reFrf)rt in respect of my examination of your chanty's accounts as carried out under section 145 of the Charities Act 2011 {Ihe 2011 Acf). In carying out my examination, I have followed the Directions gpien by the Chanty Commission {under s8ctTron 145{5)Ib) of the 2011 Act. Independent examlnerfs 8tstement I have completed my examination. I confimi that no material matter8 have come to my attention (other than that disclosed below.) which gives me cause to believe that.. * accountsng records we not kept in accordance with section 386 of the Companies Act 2CM)6; or . the accounts do not actord with Such records". or . the accounts do not comply with relevant acwunting requirements under sects'on 396 of the Companies Act 20￿ other than any requirement that the accounts give a Irue and fairf view whith is not a matter considered as part of an independent examination., he accounts have not teen prepared in acrordance with the Chartties SORP (FRS102}. IER October 2018 I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delele the words in the brackets rfthey do not apply. Slgnad: Dat•: 29th January 2026 Name: John A Parker Rèlwant professlonal quaiification(s) or body (If any): Addros•: 3 Westerton Blackdown Avenue Pyrf¢yd, Surrey GU22 8QH Section B Disclosure Only complete rf the examiner need5 to highlight material matters of con¢em (see CC32. Independent examinth'on of charty accounts: dI￿¢t10n8 and guKlance for examiners). Glvo here brfef detalls of any items that thè examiner wlshos to dlsclos•. IER Octob•r 2018