## _**BYFLEET VILLAGE HALL**_
_54 High Road, Byfleet, Surrey, KT14 7QL Telephone: 01932 336 236 Mobile: 07980 974 577 Website: www.ByfleetVillageHall.org Email: info@ByfleetVillageHall.org_
## _**Trustees Annual Report for 2023**_
2023 has proved to be a difficult but significant year of recovery.
Bookings have been added to so that it is busy most of the time with few regular slots left. The Trustees and Hall manager are actively working to fill these.
A rent increase applied to all bookings and slightly lower for regular users.
There will be some changes in roles among the trustees in order to maximise their contribution and as planned new trustee roles are filled. In particulare two new trustees have been identified, the chair will stand down to concentrate on maintaining accounts.
We have lost the small contribution Woking used to make in relation to the carpark being used by the public. This situation will need reviewing.
While noting the car park all the gutter stones have been reseated in order to ensure there are no trip hazards.
Roof work was completed where it was damaged by the local youth, and further roof work undertaken bearing its age.
Replace flat roof areas and refelt
- Ensure gutterwork is not leaking
- Cap stone coping over arched windows with lead capping
- Replace other timberwork associated with the higher roof areas.
- Remove risk of dead tree hanging over building front.
## In addition
- Replace all exposed wooden doors with UPVC for security and energy reasons
- Loos have been overhauled to enure no leaks. Next year we hope to see them decorated.
- Hall was recently decorated and will be patched now roof repairs are done.
We have shopped around for best utility rates.
We have good reserves still, having balances expenditure.
Our goal is to continue to strive with the same balanced approach as we have a listed building.
## On behalf of the Hall Trustees
## Kim Richardson
Chair
## **CHARITY REGISTRATION NUMBER 200352**
## **BYFLEET VILLAGE HALL**
## **FINANCIAL STATEMENTS**
**31st March 2023**
Page 1
## **BYFLEET VILLAGE HALL**
## **REPORT OF THE MANAGEMENT COMMITTEE**
## **FOR THE YEAR ENDED 31ST MARCH 2022**
The Management Committee has pleasure in presenting its Report and the unaudited Statements of the charity for the year ended 31st March 2023
## PRINCIPAL ACTIVITIES
The principal activity of the charity during the year was the provision of accommodation and facilities for hire to the local community.
## TRUSTEES
The Trustees who served the charity during the year were:
Ms K Gill Ms Karen Wells Mr S Howe Mr G Osborn Mr K Richardson
Appointed during year:
Signed on behalf of the Trustees
Karen Wells **Chairman**
Kim Richardson
Trustee
Approved by the Management Committee on 22/03/23
Independently validated by Mrs Paula Hopkins and Mrs D Farrant
Page 1
|**Profit & Loss Account**|||||||||
|---|---|---|---|---|---|---|---|---|
|**Byfleet Village Hall - Period 1st April 2022 to**
**INCOME**
**Hire Income**
**Club**
**Room C & Back Room**
**Flat Rent**|||**31st March 2023**
**31,098.26**
**£**
**6,150.00**
**£**
**1,795.00**
**£**
**9,000.00**
**£**|Last Year
Hire Income
Club
Room C & Back Room
Flat Rent|23389.61
6000
3515
7500|||**timing 22 to 23**|
|**Woking BC**|||**320.00**
**£**|Woking BC|2800|||**not ongoing terminated**|
|**Roof Ins Payment**|||**-**
**£**|Roof Ins Payment|2502|||**no roof repairs**|
|**Refunds**
**Total Income**
**Expenses**
**Paul Briley Flat Xmas Lights**||**494**|**100.00**
**-£**
cashbook
**48,263.26**
**£**
48,263.26|Total Income
Expenses
Refunds
105
Paul Briley Flat Xmas L
3,700|45706.61|||**others fit lights**|
|**Maintenance**||**13,111**||Maintenance
8,108||||23/24 roof/doors/decs|
|**Utilities**
**Gound Maint**
**Insurance**
**IT**||**5,206**
**1,148**
**1,921**
**182**||Utilities
7,733
Gounds Maint
1,998
Insurance
1,828
IT
182||||**web host**|
|**Accounts**
**Manager**
**Accrual**
**British Telecom**
**Gross Profit**|**£**|**400**
**18,768**
**400**
**1,108**
**44.06**
|cash book
**41,630**
**41,630**
**44.06**
**£**
**6,589.63**
**£**|Accounts
550
Manager
15,900
2376036 British Telecom
1,304
0|41,407
**4,299.69**
**£**|£|4,299.69
|**new books person**|
|**Notes - c/fwd**|||||||||
|**Prepayments**|**£**|**1,268.02**
||Insurance||||insurance|
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## **BYFLEET VILLAGE HALL**
## **BALANCE SHEET**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
**2023 2022** FIXED ASSETS **Note** £ £ Tangible assets 4 132.19 44.06 176.25 CURRENT ASSETS Prepayments 5 **£ 1,268.02** 761.57 Cash at bank 86,161.55 87,429.57 67,812.15 68,573.72 CURRENT LIABILITIES Accruals 5 0.00 0.00 0.00 0.00 NET CURRENT ASSETS 87,561.76 71,585.71 87,561.76 71,585.71 CAPITAL & Profit & Loss Account 87,561.76 71,585.71 MEMBERS' FUNDS 87,561.76 71,585.71
The Trustees of the Management Committee acknowledge their responsibilities for:
(i) ensuring that the charity keeps proper accounting records which comply with section 29 of the Friendly Societies Act 1974 (the Act.)
(ii) establishing and maintaining a satisfactory system of its books and accounts, its cash holdings and all its receipts and remittances in order to comply with section 29 of the Act and
(iii) preparing financial statements which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its profit for the financial year in accordance with the requirements of section 30, and which otherwise comply with the requirements of the Act relating to financial statements, so far as is applicable to the charity.
These financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008)
These financial statements were approved by the Management Committee and authorised for issue on the ________________ and signed on their behalf by:
## **Chairman**
## **Trustee**
Page 1
## **BYFLEET VILLAGE HALL**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
## **NOTES**
## **1 ACCOUNTING POLICIES**
## **Basis of accounting**
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of financial instruments, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008)
## **Cash flow statement**
The Management Committee has taken advantage of the exemption in Financial Reporting Standard for Smaller Entities (effective January 2007) from including a cash flow statement in the financial statements on the grounds that the charity is small.
Turnover represents monies received (excluding Value Added Tax) from the provision of hire of accommodation and other activities.
## **Fixed assets**
All fixed assets are initially recorded at cost
Depreciation is calculated so as to write off the costs of an asset, less its estimated residual value over the useful economic life of that asset as follows:
Equipment 25% reducing balance
## **2 OPERATING PROFIT/(LOSS)**
|Operating profit/(loss) is stated after charging:
Trustees'remuneration
Depreciation of owned fixed assets|**2022**
**2021**
£
£
-
-
58.75
78.00|
|---|---|
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## **BYFLEET VILLAGE HALL**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31ST MARCH 2023**
|||**NOTES**|||
|---|---|---|---|---|
|**3**|**PARTICULARS OF EMPLOYEES**||||
||The aggregate payroll costs of the above were:||**2022**|**2021**|
||||£|£|
||Wages and salaries|(Contract)|15,880.60|13,245.00|
||Social security costs||-|-|
||||15,880.60|13,245.00|
|**4**|**TANGIBLE FIXED ASSETS**||||
||||Equipment|Equipment|
||**COST**||||
||At 1st April 2021||7,423.00|7,423.00|
||||0.00|0.00|
||At 31st Marrch 2022||7,423.00|7,423.00|
||**DEPRECIATION**||||
||At 1st April il 2021||7,188.00|7,110.00|
||Change for the year||58.75|78.00|
||At 31st Marrch 2022||7,246.75|7,188.00|
||**NET BOOK VALUE**||||
||At 31st March 2021||235.00|235.00|
||At 31st Marrch 2022||176.25|235.00|
|**5**|||||
||Prepayments (insurance)||761,57|1,234.50|
||**CREDITORS: Amounts falling due within one year**||||
|**6**|||||
||Accruals||0.00|550.00|
Page 1
## **FINAL DRAFT ACCOUNTS - Village Hall**
3 messages
**Paula Hopkins** To: kim.richardson6115@gmail.com
Mon, 2 May 2022 at 17:21
Hi Kim,
I have made the changes you sent through and adjusted the P&L Account accordingly.
The total Bank Balances as at the year-end is £71.780.29
Prepayments at year-end £761.57 - Insurance
Accruals at year-end £550.00 - Accountants
Profit for the period: £3,881.91
Copy of Bank cash books for both accounts attached plus P& L Account.
I think this is now ready to send to the accountant.
Let me know if you have any queries.
Best wishes
Paula
**kim richardson**
Thu, 23 Jun 2022 at 17:15
To: Paula Hopkins
Hi Paula
The trustees approved the accounts last night so many thanks for your checking.
Now I ca submit them but the website also needs an address for you and either profession, qualification, job or membership of a body
Hope that is OK Ma y thanks Kim [Quoted text hidden]
**Paula Hopkins**
Fri, 24 Jun 2022 at 08:08
To: kim richardson
Hi Kim,
Pleased to hear you have completed the accounts, and I am not sure why you would need my details to submit them as I understood that the Trust has an accountant that would finalise matters, but anyway
Mrs Paula Hopkins High Pine 6, Fairway Heights Camberley Surrey GU15 1NJ
Retired Company Secretary
Kind regards
Paula
Sent from my iPhone
On 23 Jun 2022, at 17:16, kim richardson wrote:
[Quoted text hidden]