CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From Period start date 01.05.2023 To Period end date 30.04.2024 Charity name: CHOBHAM POOR ALLOTMENT Charity registration number: 200154 Objectives and Activities Summary of the purrM)S85 of the charity as set out in its goveming doCuM￿t PrOwSK￿ of assist8nc* to individuals in need and furthering such other charitable purpc)ses within Ihe area of benefit as the trustees may, in their discrets'on, decide. The area ol benefft. is limi18d lo the Ancient Parish of Chobham, includes the existiry civil parish88 of Chobham and West End. The provision and support of facilities for the benefft ol the poor inhabitants, for soc￿1 welfare, stx)rt and recreation. includiTrJ: 1. The provision arml manag8menl of alms houses. 2. The provision and mana9ement of allotrnent Charity LaThJ. Summary of thè main activities in relation lo those purposes for the public benefit. in particular, the activities. projects or servifXS identified in Ihe accounts. Pwa 1174nd 1.19 Sta18m8nt confirming whether the trusle8s have had regard lo the guidan( issued by the Chanty Commission on public benefit Pw• 1.18 The Trustees have had fvll regard to the guidance issued by the Charity Commission on public ben8fft. Addltlonal Infonnatlon {optlonal} You may. choose to include further statements where relevant about: Policy on grant making P¥a 1. Policy on social inveslment including pr(KJram related investment Pn 1.38 Contribution made by volunteers Para 1.38 Other Achievements and Perforniance Incoming funds of the Charity are deriv￿1 mainly frcxn DNidends on Captsl Inveslmenls, Interest, Rents and L￿ence f86s. Total feceipts for the year were £88.436. This induded an amount of £30.000 which was derived from the sale of some of its investments. Further details on this are sel out below. Sum mary ofthe 1 1.2 main achie veme nts of Assistance giv6n to indNiduals and organisations during th8 year was as follows= Grants to Organisations Annual Dislribution Loans to Organisations Grants to IndivKluaL% £9.700 £9,345 £2,CM)O £1.454 charit identrf ying the diff8r ence the charit As usual Tfustets issu8d ¥Oth*￿rS to qualfying parishioners Itho partiapaled in this year's Annual Distn"bution and the vouchers V￿re redeemed by bcal retailers. Th8 Tnjslees conts'nually seek to add new retailers were possible to ensure that parishioners have a good choice of oullets lo red8om their voui*ters. The Trustees award8d grants to organisations in¢ludiNJ Woking Hospice, Hope Hub and St Lawrence sch￿{. They also approved a loan to Chobham Amiy Cadets. work has mada During the yeaT. the Charty incJJrred legal and professional fees in connectty)n with the folk)wing matters.. Ongofflg Investwations into ts feasibilty of provKling Alms Houses lor individuals in the area of benefil. Dealiry with an b(xJndary dispute ￿ one of thè Chanty's landholdirKJs. Dealing wilh various matters pertaining to a diswte arisiry in relalion to Ihe Charity's ConstFtution and proposed changes Ihereto. circu mstan ¢85 of benefi ciarie sand any wider bènefi tslo scKiet yasa To help fund these costs and maintain thè ongoing working capital of the Charity, the Tfustees approv￿ the sale of a small part ol rls investment portfolio. The transaction, was undertaken by the investment broke[5 on 22 January 2024, generated sal8 pr(xeeds of £30,tIXJ arld realised a book profil of £20.789. Th8 Trusteès dos8ly monitor all these onwing costs. whilst continuing to seek the necessary specialist advice that is required in deafing with all matters pertaining to the protecth)n and best use of the Charity's assets and reputation. The Trustees oversee the Charity's land and take the nwsary measures to ensure that the land is kept in good ord￿. All the Charity's lands are in green belt areas. Routine annual maintenance is carried out on the land to keep the sites in general g￿1 order. Th( Trustees endeavour lo ensure that the larKls are consistenuy well maintained and Im￿roved b new methods and WC4lucts wher8 ap￿ro￿nate. Allotment rents are nominal. wrth Mainten￿(* costs exceeding the rental income. The Trustees hold refundable deposits from new allolment tenants and these are retumed when the tenants vacate their plot, provKling they leave it in good order. The Charity. where appropriate will provide allotments to parishioners, but the Trustees are mindful of the downward trend in demand which has been noted over the last few years. Thè Trustees. will continue to rationalise and consider altemative uses for the Charity lands to ensure that they are utilised for the long-term benefit of the Charity (ie for the benefit of the Poor of the Parish). This approach has expanded the spectrum of Ihe land usage and reduces the risk of Charity's exposure, land becoming unused and dormanL 01 too relianl M one actsvity. cu￿ent atiemative uses of land space ndude allotrnents, grazing (sheep. horses and pigs), dog training and agility classes. animal husbandry. Th8 Trustees have c0ntsnU￿ to monitor their ongoing procedures having regard to charitable g)V8rnance and financial controls and Ihey are satisfied that thes8 are sufficiently robust to enab￿ the Charity to continuè fulfilling it5 objectives in the foreseeable future. Addltlonal Infomatlon (optional) You ma choose lo include further staleffrdnts wher8 relevant about: Achievements against objectiv8s set Performance of fvndraising activiti8s against objectiv88 set P•rn 1.41 Investm8nl perfomianc8 against objectsves Other Financial Review Review of the charity's financial position at the end of the p_eriod Statement explaining thè policy for holding reserves stating why they ate held Pwa 1.21 See Achi8v8m8nts & P8rfonnance section. A pOrt￿n of a(£umulated funds has been s81 aside by the Tnjstees to rx)ntinue artK)riculiural and larvj improvemerlt. Atr¢ount of reserves held Reasons for holding zefo reserves Details of fund matetialty in deficit Explanation of any uncertainties about the charity continuing as a goir*J concem See accThints NIA P** 122 Pw• 1.24 None P¥a1ZJ Non8 Additional inforniation {optional) You ma choose to includ8 fvrther slalements where Tglgvant abouL The charity's principal sources of funds (includirvJ any fundraising) P¥* 1.47 Investsnenl Folicy and objeclives includtng any social investment P)1 adopted P¥¥ 1.46 A description of the principal risks facing the charity Pwa i. Other Structure, Governance and Management Description of charity's trusts.. Type of govèming document Pw4 1.25 Scheme dated 6" September 1978 as varied by Scherr*J of 15tr March 1990 as , amended on 25" ri12022. Trust How is the charity constituted? Par¥ 125 Trustee selection method$ including delails of any constitutional provisions e.g. election to post or name of any person or body enlitled to appoint one or more trustees P￿125 ., The Trust88s are mminated and appointsd by the Board of Trustees. This is to ensure i that the range of skills sets available will enable the Charity to execute its objectives I k) the best effect, for tK)th day to day needs and k￿k1￿j into the future. i Four Trust88 Positions are nominated by | outside BcxJi8s, and rf appropriate will be , accepted by the Board. Trustèes nominated in this way, are not | r8pr8sentstives of the nominating body. Addltlonal Infom)atlon (optlonal) You may choose to include furlher sLqtements where relevant about: Policies and procedures ad￿ted for the inductmjn and trainiry of trust889 Pn 1.51 The tharity's organisational structure and any wider network with which the charity works 1.51 Relatw)nship with any relaled parties Pwa 1.51 Reference and Administrative details Charity_ narne Other name Ihe chanty. usès Registered chanfy number Chanty's pnncipal address I Chobham Poor Alotinents 200154 I clo The Pavilion. Bemer Lane. Wast End, GU24 9JP Names of the charity trustees who manage the charity Dat•s act•d tl nol for T*hol• TnJst•• nam• Office lrfanyl Name of porson lor body) entit toa int trustee rfan Chobham Parish Council Board V.M.E Tedder W Patterson Vice Chair A Astall D Elliott West End Parish Council Board Chairman J.E Stratford S Bush Board West ErKI Parish Council 10 12 13 14 15 16 17 18 19 20 Corporate trustees- names of the direct￿$ al the date the Olr•ctor nam• Name of trustees holdirKJ title to property belonging to the charity Trust•• n*m• D•t•s athd 11 not for wlKA• y•ar . Funds held as custodian trustees on behalf of others Descripiion of the assets None held in this capacity Name and objects of the charity on whos8 behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custcdy and segregation of such assets from the charity's cThvn assets NIA Addllional inforniatbon (optional) Names and addresses of advisers (Optional Infonnation) Type of Name Address advisor Bankers Barclays CCLA Inv8slmenls Independent Examinor Adrian Rtsjrigues for H.G FTrdd & Co Name of chiof executive or names of senlor staff members {Optlonal Infonnation) - Exemptions from disclosure Reason for non4isclosure of ke rsonn81 delads Other optional information Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) EfiQ ￿ £i&xL) Position (eg Secretary, Chair, etc) rllltt Pft7r-. Afou Dato a6 CHARITY COMMISSION Folt ENGLAND AND WALES Receipts and pa ents accounts CC16a To 01 05 Xl?3 30.04.2024 Section A Receipts and payments R*$LI￿1&4 nds Total tund• funds fund• Last year IDlh• n•aTrst £ ts¥ lh• E l•th• rn•r•st¢ to th• n•*v•st E A1 Recei knvfjsiment Incomo tmwi r&n LroTrco fo DonalL￿¥ & ott)erw 40.107 3,to) 10.006 3.020 40.607 3,103 40.407 2.611 io.ooB 11.97 3,020 Pioce&1s Inm s*ol tot* 80.4 fjs.joz nvMlm•nt ta Total r•celpts 65.302 A3Pa m•nts Anfjual DL¥thf g.J45 7.700 1.454 18.758 153 17.87J J1.1U 9,970 7.503 7.700 1A54 18,7S• 753 17M7J 31,144 10.151 I,S02 11.677 28,747 W*91 ¢h• In￿ ol rech Lwal and prolosw4 chBry Sub total 87.027 17,027 70.297 A4 Asut and In¥￿trn•￿t Loan5 to OTgantsaioTh% Sub ￿tal Total paymgnts 89.027 89.027 70,297 Net o1rncelpl￿(PJyffl9nts) AS Transfers ￿t¥¥0•n funds A6 C*sh funds last y••r •nd Cash lunds this year end 591 591 4,99 31.9 33.966 34,SS7 CCXX R1 accoun15 ISSI 17AW2W24 Section B Statement of assets and liabilities at the end of the period Unrestricted funds *> ￿￿1￿51£ Re5tnct•d funds Endovnnent funds B1 Cash funds 3J.091 Total cash fvnds 33.966 Unv•slrKtsd lunds nearnst£ Endowment fund• to ne•foSt£ fund* ID ne•rnst t 83 Investment asset• 15.000 1•,101 20,874 428.639 1,419.767 Cost I•pil￿WIl Cuff•ni ¥•lu• 84 A#8•ts r•taln0d for th• charltyA own u du• 85 Llabllltles SbJn8d byone or tru488s m tewf f Bll the tru4ees Print Name Date of TOV81 Vif) AAY PArT6@S