2021-04-30-accounts - Chobham Poor Allotments

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‘an COMMISSioN| A ae oe

Trustees’ Annual Report for the period Period start date Period end date

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Section A
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From

To

Reference and administration details

Charity name |CHOBHAM POOR ALLOTMENT CHARITY

Registered charity number (if any) |200154

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Charity's principal address |46 CHERTSEY ROAD

WINDLESHAM SURREY —SS=C*iGUOSEP Postcode

Names of the charity trustees who manage the charity

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4 | E Bentall Chobham Parish Council
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name SC Daatte’s acted if not for whole year
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TAR
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March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address Bankers es Independent Examiner |A Rodrigues FCA H.G Field & Co, Chertsey

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Schemes dated 6"th September 1978 and 15"th March 1990

How the charity is constituted Trust

Trustee selection methods Appointed by Representative Bodies

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
e the charity's organisational structure and any wider network with which the charity works;
« relationship with any related parties;
e trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

Provision of assistance to individuals in need. The provision and support offacilitiesfor the benefit ofthe inhabitants, for Summary of the objects of the social welfare, sport and recreation, including: : ar 1. The provision and management of almshouses. charity set out in its > Th . d f governing document . The provision and management o allotment land. Furthering such other charitable purposes within the area of benefit as the trustees may, in their discretion, decide. The ‘area of benefit is limited to the Ancient Parish of Chobham, which includes the existing civil arishes of Chobham and West End.

TAR

March 2012

Summary of the main Granting of charitable payments in order to provide assistance to activities undertaken for the individuals and organisations within the defined area of benefit. The public benefit in relation to Trustees have had full regard to the guidance issued by the Charities these objects (include within Commission on public benefit, when granting their approval of these this section the statutory charitable payments. declaration that trustees haye ; ; had regard to the guidance Maintenance and Jetting of landholdings within the defined area of benefit issued by the Charity in pursuance of the charity's objectives. Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

e policy on grantmaking;
e policy programme related investment;
e contribution made by volunteers.

TAR

March 2012

Section D

Achievements and performance

Summary of the main ar : , . : . Incoming funds of the Charity is derived mainly from Dividends on Capital achievements of the charity : . . Investments, Interest, Rents and Licence fees, together with any during the year . . repayments of loans made in previous years. Total receipts for the year were £52,460. Assistance given to individuals and organisations during the year was as follows: Grants to Organisations £17,942 Annual Distribution £8,225 Grants to Individuals £2,10S As in previous years the Trustees issued vouchers to qualifying parishioners who participated in this year’s Annual Distribution and a total of 1,645 vouchers were redeemed by local retailers, at a cost of £8,225. The Trustees awarded grants to the following organisations:West End Village Hall Management Trust, Chobham St Lawrence School, Bisley Pony Club, Jackanory Pre School, Chobham Community Centre, Holy Trinity Church West End, Hope Hub, Chobham Recreation Ground Charity, West End and Bisley Food Bank.

Following the outbreak of the COVID-19 pandemic in March 2020, the Trustees familiarised themselves with the official Charities Commission guidance issued for the charity sector. They are satisfied that their ongoing governance procedures and financial controls are sufficiently robust to enable the Charity to continue fulfilling it's objectives in the foreseeable future.

TAR

March 2012

Achievements and performance

SectionD

_ |

All the Charity’s lands are in green belt areas. Routine annual maintenance is carried out on the land to keep the sites in general good order. The Trustees endeavour to ensure that the lands are consistently well maintained and improved by adopting new methods and products where appropriate. Allotment rents are nominal, with maintenance costs exceeding the rental income. The Trustees hold refundable deposits from new allotment tenants and these are returned when the tenants vacate their plot, providing they leave it in good order.

The Charity will continue to meet the demand for allotments from parishioners, but the Trustees are mindful of the downward trend in demand which has been noted over the last few years. The Trustees, where appropriate, have and will continue to consider alternative uses for the Charity lands so as to ensure they are utilised for the long term benefit of the Charity. This approach has expanded the spectrum of the land usage, and reduces the risk of Charity’s land becoming unused and dormant. Current alternative uses of land space include grazing (sheep and horses), dog training and agility classes and recreational space.

TAR

March 2012

Section E

Financial review

Brief statement of the A portion of accumulated funds has been set aside by the Trustees to charity’s policy on reserves continue arboricultural and land improvement.

Details of any funds materially

Further financial review details (Optional information)

You may choose to include

additional information, where relevant about:

e the charity’s principal sources of funds (including any fundraising);
e how expenditure has supported the key objectives of the charity;
e investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

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Signed on behalf of the charity’s trustees _
A (/
Position (eg Secretary, Chair,
ete)) CHAR.
Date Q sePT Aya
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TAR

March 2012

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| CHARITY COMMISSION
A FOR ENGLAND AND WALES |CHOBHAM POOR ALLOTMENT CHARITY
Receipts and payments accounts CC16a
For the period To
from 01.05.2020 30.04.2021
Section A Receipts and payments
Unrestricted Restricted Endowment Last
Kinds Sinaia Ried Total funds ast year
2MsOe. to the nearest £ to the nearest £ to the nearest £ to the nearest £
Ai Receipts SCis ROME: ©EAC
SSS ee
Mientiaits 5
[Donations & otherreceipts SSC SSCS [|“sSoxmmmeumnacorscs 1 cumcemmrontioin
5
Loan [repayment] CCCP TTT dC
[Allotmentaesdeposits received (rel) | [280|][ [||] - }|_____250| [680|
6 eS ee |eee |eee tC
RTT KA, a lS Ee
s 484
A2 Asset and investment sales,
(see table).
PeBeOe aes Sub total[BE es
A3 Payments
anruabbiswtaton Tce eae) [OO a [sy
[Assistance[Property maintenancetoindvidualsexpenses ||adoa|GOS] ee[Sd| Pe 16,614
ETE) er [339
|Administrative[Legal and professionalexpenses (netcharges ofrecharges)=|[| —SCSC~sBB|10,332] | [SSS] | || PP 10,332| |
Abetrverd depostorepald (ret) TS i] [COO
enEESub tolSe EE eee CCC ee
eg (Se [82,606
A4 Asset and investment
purchases, (see table)
lens fic oyoht totgeneaall oa
Sees certs seca vies amenenemel:
Sub total|
ASAG CashTransfersNet fundsCash ofreceipts(payments)[__ betweenfundslast yearthisfunds end year end Poet57,940,sete]tee]He||[14 eae[56316ae57,940} | re [2.433|]56,3163878
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CCXX R1 accaunts (SS) 4

25/06/2021

||Section B Statement ofassets|assets|and liabilities atthe|and liabilities atthe|and liabilities atthe|end ofthe
Unrestricted
funds|period
Restricted
funds|Endowment
funds|||| |---|---|---|---|---|---|---|---|---|---|---|---| |||||||to nearest £|tonearest£|to nearest£|||| ||||||||es|es||||| ||||Totaleashfunds||||es|rs||||| |||(agreebalances|balances with receipts|and payments|||||||| |||||account(s))|||||||| |||||||Unrestricted|Restricted|Endowment|||| ||||Details||||funds
to nearest £|funds
to nearest£|funds
tonearest£|||| ||||eo|ed|||||ed0||||| |||Details||||Fund to which
assetbelongs|.
Cost(optional)|Current value
optiona|||| ||B3 Investmentassets|Land
an||||Permanent
Endowment|||||| |||.||||Permanent|||||| |||ag:||||Permanent|||||| |||Details||||Fund to which
asset belongs|Cost(optional)|Currentvalue
optiona'|||| |||||||Fund to which|Amount due|When due|||| |||;
Details||||ability
relates|optional|lona|||| ||-||||||=||||| |||Signed byone ortwo trustees on behaif
of all thetrustees|;|.
Signature||.|.
PrintName|Name|Date of
approval||||

CCXX R2 accounts (SS)

25/06/2021

y . . CHARITY COMMISSION Independent examiner's / je FOR ENGLAND AND WALES report on the accounts

Section A independent Examiner's Report

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Oc )
CHOBHAM POOR ALLOTMENT ALLOTMENT CHARITY
30" APRIL 2021 APRIL 2021 2021 | Charity no | 200154 |
i (if any) L
1 and 2 !
if
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Report to the trustees/
members of |CHOBHAM POOR ALLOTMENT ALLOTMENT CHARITY
On accounts for the year | 30" APRIL 2021 APRIL 2021 2021
ended i
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Set out on pages | 1 and 2
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| report to the trustees on my examination of the accounts of the above charity (‘the Trust”) for the year ended 30" April 2021.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Sc cteneee epee gee te Re

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC 32, Independent examination of charity accounts: directions and guidance for examiners)

IER

October 2018

Ne,

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Give here brief details of
any items thatthe
examiner wishes to
disclose.
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October 2018

IER