BIKES4MISSION
Trustees' Annual Report and Financial Statements
For the period from 8 May 2025 (date of establishment) to 5 April 2026
1. Reference and Administrative Details
| Charity name | Bikes4Mission |
|---|---|
| Charity registration number | 1213197 (England and Wales) |
| Charity structure | Foundation Charitable Incorporated Organisation (CIO) |
| Governing document | Governing Document B4M, dated 7 May 2025 |
| Date of establishment | 8 May 2025 |
| Principal office | 66 The Mariners, Llanelli, SA15 2PP, United Kingdom |
| Website | www.bikes4mission.org |
| Trustees | Ian Read (Founder & Chief Executive), Ian Jeal (Chair), Ivan Stewart, Phil Aston, Malcolm Williams — all appointed on establishment (8 May 2025) and serving throughout the period |
| Independent examiner | None appointed. Not required: gross income for the period is below the £25,000 statutory threshold for independent examination. |
| Bankers | As held by the charity's principal bank account; funds also processed via Stewardship, PayPal and SumUp |
2. Structure, Governance and Management
Bikes4Mission is a Foundation Charitable Incorporated Organisation (CIO), registered with the Charity Commission for England and Wales on 8 May 2025 and governed by its constitution, Governing Document B4M (dated 7 May 2025). As a Foundation CIO, the trustees are the sole members of the charity.
The five founding trustees were appointed on establishment. All are long-standing colleagues of founder Ian Read, known to him personally for over 15 years, who volunteered to serve as trustees when the charity was set up. New trustees are appointed by resolution of the existing trustees in accordance with the governing document.
The trustees meet regularly to review grant applications against the charity's grant criteria, approve expenditure, and oversee the charity's finances, risk management and strategic direction.
3. Objectives and Activities
Charitable purposes
Bikes4Mission exists to advance the Christian faith by providing indigenous missionaries around the world with essential transport — bicycles, scooters and motorcycles — together with related training and practical support, enabling them to reach unreached people in unreached places with the Christian gospel.
Public benefit statement
In line with the Charity Commission's public benefit guidance, the trustees confirm that:
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The charity's purpose is the advancement of the Christian faith, carried out by equipping indigenous missionaries with transport and practical support so they can reach communities that would otherwise be inaccessible.
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During the period, the charity carried out this purpose by funding and delivering motorcycles and scooters to missionary partners in Indonesia, Pakistan and Sierra Leone (see Section 4).
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The trustees have had regard to the Charity Commission's general guidance on public benefit when exercising their powers and duties, including when approving grants to missionary partners.
4. Achievements and Performance
This is Bikes4Mission's first reporting period, covering just under 11 months from its establishment. In that time, the trustees are pleased to report the following:
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Eight motorcycles and scooters were funded and provided to indigenous missionaries: two to Indonesia (via World Outreach), one to Sierra Leone (Radio Shalom, supporting the work of the late Mamoud Marah), and five to Pakistan (via Global Recordings Network, Pakistan Sign Language Ministry and STURR).
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A separate motorcycle purchase, made before the charity's registration, has been accounted for in the following financial year rather than in this report.
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The charity's website (bikes4mission.org) and a regular blog were launched, alongside active social media channels (Facebook, Instagram, LinkedIn and YouTube), to raise awareness and engage supporters.
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The charity marked its first six months with a newsletter update to supporters (December 2025) and celebrated the Lighthouse Church (Burry Port) fully funding a motorcycle for Radio Shalom's outreach in Sierra Leone.
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Fundraising and awareness events supported during the year, including "Hope & Light" and "Aber26".
5. Financial Review
A full Statement of Receipts and Payments and supporting notes are set out in Part B of this document. In summary:
| Total income received | £9,071.86 |
|---|---|
| Total expenditure | £6,949.49 |
| Net income for the period | £2,122.37 |
| Cash and bank balance at 5 April 2026 | £2,122.37 |
Reserves policy
The trustees do not hold reserves beyond working cash balances. Funds received are passed to mission projects as needs are approved, in line with the charity's grant criteria.
Related party transactions
Ian Read (trustee and founder) provided a founding gift of £1,770.67 at the charity's launch to establish its initial operating funds, in addition to further personal donations totalling £932.98 made in the normal course of the year by Ian and Irene Read. Malcolm Williams (trustee) also donated £100 during the year. Ian Read received mileage reimbursement of £167.40 for authorised travel to beneficiary meetings; this was the only remuneration, benefit or expense reimbursement paid to any trustee during the period. No trustee has any beneficial interest in any contract entered into by the charity.
Basis of accounting
The accounts are prepared on a receipts and payments basis, in accordance with the Charities Act 2011 and the Charity Commission's guidance for small charities (CC17). No independent examination has been undertaken, as gross income falls below the £25,000 statutory threshold.
6. Risk Management
The trustees have identified two principal risks and consider they have been adequately managed during the period:
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Beneficiary due diligence: the risk that funded vehicles do not reach genuine indigenous missionaries or are not used as intended. This is managed through the charity's grant criteria, which require applicants to demonstrate experience, clear need, and a commitment to responsible use, and through ongoing reporting from recipients.
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International financial transfers: the risk inherent in sending funds to project partners overseas. The charity has primarily used Wise and Western Union for these transfers and has experienced no issues to date.
7. Plans for Future Periods
Looking ahead to 2026–27, the trustees plan to:
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Fund and deliver the charity's first motorcycle into Nepal.
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Support a second radio station in Sierra Leone with a motorcycle.
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Continue to fund further motorcycles and scooters for partners in Pakistan.
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Recruit volunteers to assist with the administration of the charity.
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Subject to funds being available, undertake a field visit so trustees can see funded vehicles in use and meet missionary partners.
8. Statement of Trustees' Responsibilities
The trustees are responsible for preparing the Trustees' Annual Report and the accounts in accordance with applicable law and regulations. Charity law requires the trustees to prepare accounts for each financial year which give a true and fair view of the charity's financial activities during the year. In preparing these accounts, the trustees are required to: select suitable accounting policies and apply them consistently; make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed; and prepare the accounts on the basis that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records, for safeguarding the assets of the charity, and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
9. Approval
This Trustees' Annual Report was approved by the trustees on 29 July 2026 and signed on their behalf by:
Ian Jeal
Chair of Trustees Date: 29 July 2026
PART B Financial Statements
Statement of Receipts and Payments
For the period from 8 May 2025 to 5 April 2026 (Cash Basis)
Receipts
| Receipts | |
|---|---|
| Donations – cash | £2,985.71 |
| Donations – Stewardship | £3,198.02 |
| Donations – SumUp (card) | £294.93 |
| Donations – PayPal | £123.61 |
| Founding gift (trustee, at charity launch) | £1,770.67 |
| Gift Aid received | £281.52 |
| Grants received (CAF) | £250.00 |
| Miscellaneous income | £167.40 |
| TOTAL RECEIPTS | £9,071.86 |
Payments
| Payments | |
|---|---|
| Grants to individuals (overseas mission) | £5,460.34 |
| Events (Hope & Light, Aber26) | £600.00 |
| Advertising & promotion | £433.60 |
| Travel (mileage reimbursements) | £167.40 |
| Professional fees (Global Connections, Fundraising Regulator) | £195.00 |
| Office costs (stationery, mobile) | £48.15 |
| Bank & payment processing fees | £45.00 |
| TOTAL PAYMENTS | £6,949.49 |
Net Surplus
NET SURPLUS FOR THE PERIOD £2,122.37
Statement of Balances
| Statement of Balances | |
|---|---|
| Opening balance (cash & bank) at 8 May 2025 (establishment) | £0.00 |
| Add: net surplus for the period | £2,122.37 |
| Closing balance (cash & bank) at 5 April 2026 | £2,122.37 |
Notes to the Accounts
Note 1 — Accounting policies
These accounts are prepared on a receipts and payments basis, in accordance with the Charities Act 2011 and the Charity Commission's guidance for small charities (CC17). Income is recognised when received; expenditure is recognised when paid. Gift Aid amounts shown are Gift Aid tax reclaims received from HMRC during the period in respect of eligible donations.
Note 2 — Gift Aid received
Gift Aid reclaimed from HMRC: £281.52.
Note 3 — Grants received
CAF (Charities Aid Foundation) grant: £250.00.
Note 4 — Miscellaneous income
Miscellaneous income of £167.40 comprises small reimbursements and sundry receipts received during the period.
Note 5 — Grants paid to beneficiaries
| Note 5 — Grants paid to beneficiaries | |
|---|---|
| Noman – Pakistan | £480.48 |
| Surgan – Pakistan | £640.00 |
| Mary – Indonesia | £357.57 |
| Asif (Deaf ministry) – Pakistan | £477.53 |
| Fiazan – Pakistan | £827.42 |
| Bhamro – GRN | £844.44 |
| Sajid (Sign Language) – Pakistan | £868.54 |
| Shalom Radio / Mamoud Marah – Sierra Leone | £964.36 |
| Total grants to beneficiaries | £5,460.34 |
Note 6 — Events expenditure
Hope & Light (community event contribution): £270.00. Aber26 event fees: £330.00. Total: £600.00.
Note 7 — Trustees and related parties
Ian Read (trustee and founder) provided a founding gift of £1,770.67 at the charity's launch, in addition to further personal donations totalling £932.98 made during the year by Ian and Irene Read. Malcolm Williams (trustee) donated £100.00 during the year. Ian Read received £167.40 in mileage reimbursement for authorised travel to beneficiary meetings — the only remuneration, benefit or expense reimbursement paid to any trustee during the period. No trustee has any beneficial interest in any contract entered into by the charity.
Note 8 — Prior year comparatives
This is the charity's first set of accounts; no prior year comparatives are available. A motorcycle purchase made prior to the charity's registration has been accounted for in the following financial year. Trustees should include prior year comparatives in future annual reports.
Note 9 — Post balance sheet events
The trustees are not aware of any material events occurring after 5 April 2026 that require disclosure in these accounts.
Trustees' Declaration
We, the trustees of Bikes4Mission, confirm that these receipts and payments accounts give a true and fair view of the charity's financial activities for the period ended 5 April 2026, and that at the date of approval the charity is able to meet its financial obligations as they fall due.
| Trustee name (print) | Signature | Date | ||
|---|---|---|---|---|
| Ian Jeal (Chair) | 29 July 2026 |
Bikes4Mission · 66 The Mariners, Llanelli, SA15 2PP, U.K. · Registered Charity No. 1213197 · bikes4mission.org