Trustees’ Annual Report for the period
From 01/01/2025 Period start date To 31/12/2025 Period end date
Charity name:The Parochial Church Council of the Ecclesiastical Parish of Christ Church Colbury in the Diocese of Winchester
Charity registration number:1211832
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Providing church services and pastoral care within the Parish |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
All Church Services including Weddings, Funerals, Baptisms, Harvest Festival, Christmas and Easter Services, Soup and Sweet, New Horizons (for the Widows within the Parish), Home Visits, Providing a weekly Zoom Service |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Guidance has been received by the Trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | One off grant from the Diocese of £1500 towards the repair of the Church Porch. We were successful in reclaiming VAT on the Porch Repairs as the Church is a Grade II Listed Building |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Contribution of their time |
| Other | n/a |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Lease of the church rooms to outside organisations with favourable rates, which has gone towards the daily running of the Church Rooms. We were only able to reclaim VAT as we were registered as a charity |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The Porch was fully renovated which involved some underpinning of the church |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | There is an Annual Church Fayre |
| Investment performance against objectives |
Para 1.41 | Money is invested to provide a quarterly income. The next objective is the replacement of the roof of the Church Rooms and repair to the Church Roof |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £238K (which includes the reserves) |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are restricted due to the terms and conditions of any legacies |
| Amount of reserves held | Para 1.22 | **£123k ** |
| Reasons for holding zero reserves |
Para 1.22 | none |
| Details of fund materially in deficit |
Para 1.24 | none |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | none |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Giving by church members, Annual Church Fayre, Soup and Sweet, Legacies and donations, Gift Aid Donations, Church Rooms Lettings |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | Lack of Parishioners, and decisions made by the Diocese out of our control, Must be financially viable to continue. |
| Other | n/a |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | All governance is laid down by the **Diocese of Winchester ** |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Diocese of Winchester and Parochial Church Council at a lower level |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | All members of the Parochial Church Council are voted in post. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | n/a |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | n/a |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other | n/a |
Reference and Administrative details
| Charity name | The Parochial Church Council of the Ecclesiastical Parish of Christ Church Colbury in the Diocese of Winchester |
|---|---|
| Other name the charity uses | Christ Church Colbury |
| Registered charitynumber | 1211832 |
| Charity’s principal address | Christ Church Colbury Deerleap Lane Ashurst Southampton SO40 9BB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Adam Marsh | Church Warden | |||
| Ian Dougherty | Church Warden | |||
| Christine Romer | Treasurer | From August 2025 | ||
| Bev Winch | Secretary | |||
| Eileen Harris | Gift Aid Secretary | |||
| Jan Dougherty | Room Bookings | |||
| Sue Hutchin | Chairperson | |||
| Anne Frame | DeanerySynod | |||
| Jacqui Brooman | Church Warden | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Christine Romer Full name(s) Eileen Harris Position (eg Secretary, Gift Aid Secretary Chair, etc) Date 17th August 2026
Christ Church Colbury
Analysis of Receipts and Payments Selected period: 01 January 2025 to 31 December 2025
| Total General Designated Restricted Endowment This year Last year |
|
|---|---|
| Receipts Donations and legacies 0101 - Gift Aid - Bank 0110 - Gift Aid - Envelopes 0201 - Other planned giving 0301 - Loose plate collections 0401 - Regular gift days 0410 - Giving through church boxes 0501 - One-off Gift Aid gifts 0550 - Donations appeals etc 0555 - DIgital giving GASDS 0601 - Tax recoverable on Gift Aid 0701 - Legacies 0801 - Recurring grants 08A1 - Non-recurring one-off grants Donations and legacies Totals Income from charitable activities 0552 - Refreshments donations 0901 - Other funds generated 0910 - Autumn Fair 0912 - Harvest Lunch 0915 - Christmas Lunch 0917 - Social Committee special events 0918 - Funeral teas 0920 - Soup and Sweet 1101 - Fees for funerals 1102 - Funeral or wedding flowers 1103 - Fees for weddings and baptisms 1210 - Bookstall sales to promote objectives 1230 - Church hall lettings - objectives Income from charitable activities Totals Other trading activities 1220 - Bookstall sales - fund raising 1240 - Church hall lettings - fund raising 1250 - Magazine income - advertising 1260 - Parish magazine sales Other trading activities Totals Investments 1001 - Dividends 1020 - Bank and building society interest 1030 - Rent from lands or buildings |
8,792.00 - - - 8,792.00 10,632.00 1,289.80 - - - 1,289.80 963.20 30.00 - - - 30.00 - 1,418.16 - - - 1,418.16 1,569.19 - - - - - - - - - - - - 625.00 - - - 625.00 150.00 1,119.38 - - - 1,119.38 740.00 425.36 - - - 425.36 415.00 2,251.23 - - - 2,251.23 4,121.20 11,933.59 - 123,288.98 - 135,222.57 - - - - - - - 1,500.00 - - - 1,500.00 - |
| 29,384.52 - 123,288.98 - 152,673.50 18,590.59 859.53 - - - 859.53 721.29 1,177.74 - - - 1,177.74 - - - - - - 976.60 481.00 - - - 481.00 437.00 689.00 - - - 689.00 761.00 417.00 - - - 417.00 - 1,346.00 - - - 1,346.00 1,080.00 1,529.00 - - - 1,529.00 1,454.00 3,778.00 - - - 3,778.00 2,766.00 280.00 - - - 280.00 319.00 2,535.00 - - - 2,535.00 1,077.00 - - - - - - 230.00 - - - 230.00 - |
|
| 13,322.27 - - - 13,322.27 9,591.89 - - - - - - 8,434.00 - - - 8,434.00 11,406.50 - - - - - - - - - - - - |
|
| 8,434.00 - - - 8,434.00 11,406.50 358.09 - - - 358.09 - 6,678.38 - - - 6,678.38 5,565.79 - - - - - - |
(6 May 2026 12:13 pm) Page 1 of 3
| Total General Designated Restricted Endowment This year Last year |
|
|---|---|
| Investments Totals Other income 1310 - Insurance claims 1320 - Surplus - sales of fixed assets Other income Totals Receipts Grand Totals |
|
| 7,036.47 - - - 7,036.47 5,565.79 - - - - - - - - - - - - |
|
| - - - - - - |
|
| 58,177.26 - 123,288.98 - 181,466.24 45,154.77 |
|
| Payments Raising funds 1701 - Fees paid to fund raisers 1720 - Costs of stewardship campaign 1730 - Costs of fetes & other events 1731 - Autumn Fair 1732 - Harvest Lunch 1733 - Christmas Lunch 1734 - Social Committee special events 1735 - Funeral teas 1736 - Soup and sweet 1740 - Investment management costs Raising funds Totals Expenditure on charitable activities 1801 - Giving to missionary societies 1830 - Giving - relief and development agencies 1850 - Home mission 1870 - Secular charities 1901 - Stipends quota 1910 - Ministry parish share etc 2001 - Assistant staff costs 2030 - Honoraria 2045 - Costs of funerals and weddings 2050 - Salary of parish administrator 2101 - Working expenses of incumbent 2201 - Parish training and mission 2301 - Church running - insurance 2307 - Church running - legal requirements 2310 - Church office - telephone 2315 - Church running - social media 2320 - Organ / piano tuning 2325 - Organist and music 2330 - Church maintenance 2335 - Church running - sundries 2340 - Upkeep of services 2345 - Flower Guild 2350 - Upkeep of churchyard 2360 - Administration 2370 - Visiting speakers / locums 2401 - Church running - electric |
11.67 - - - 11.67 21.77 - - - - - - 395.00 - - - 395.00 - - - - - - 40.97 159.01 - - - 159.01 174.84 353.97 - - - 353.97 254.34 291.95 - - - 291.95 - 628.11 - - - 628.11 376.43 184.00 - - - 184.00 186.50 - - - - - - |
| 2,023.71 - - - 2,023.71 1,054.85 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 27,694.70 - - - 27,694.70 15,300.00 - - - - - - 12.99 - - - 12.99 - 328.18 - - - 328.18 2,251.62 7,284.00 - - - 7,284.00 5,756.00 399.22 - - - 399.22 858.54 634.65 - - - 634.65 455.00 2,933.51 - - - 2,933.51 3,396.80 337.50 - - - 337.50 190.00 568.28 - - - 568.28 1,266.82 - - - - - - - - - - - 667.55 2,623.68 - - - 2,623.68 1,726.37 3,079.35 - - - 3,079.35 1,728.60 867.48 - - - 867.48 350.95 112.98 - - - 112.98 192.32 966.72 - - - 966.72 432.64 4,250.00 - - - 4,250.00 3,516.96 784.90 - - - 784.90 908.72 - - - - - - 8,157.78 - - - 8,157.78 8,707.61 |
(6 May 2026 12:13 pm) Page 2 of 3
| Total General Designated Restricted Endowment This year Last year |
|
|---|---|
| 2410 - Church running - waste disposal 2420 - Church running - water 2425 - Church running - Cleaning 2440 - Church running - heating and lighting 2445 - Hall running - waste 2501 - Social media 2601 - Governance costs examination/audit fee 2701 - Church major repairs - structure 2710 - Church major repairs - installation 2720 - Church interior and exterior decorating 2801 - Hall + major repairs - structure 2820 - Hall + major repairs - installation 2830 - Hall + interior and exterior decorating 2840 - Other PCC property upkeep 2901 - New building parsonage house 2910 - New building house for curate 2920 - New building Church 2930 - New building Hall Expenditure on charitable activities Totals Other expenditure 2573 - Hall running - sundries Other expenditure Totals Payments Grand Totals |
753.05 - - - 753.05 863.44 84.00 - - - 84.00 244.88 4,750.00 - - - 4,750.00 4,440.00 428.03 - - - 428.03 - - - - - - - 584.28 - - - 584.28 - - - - - - 50.00 48,195.60 - - - 48,195.60 1,380.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
| 115,830.88 - - - 115,830.88 54,684.82 1,007.34 - - - 1,007.34 - |
|
| 1,007.34 - - - 1,007.34 - |
|
| 118,861.93 - - - 118,861.93 55,739.67 |
(6 May 2026 12:13 pm) Page 3 of 3
Independent Examinerf$ Report to the PCC of Christ Church. Colbury This report on the financial statements of the PCC for the ye8r ended 31 Dember 2025, which are $8t out on pages 1 to 6, is in respect of an examina carried out under s. 144 {2) of the Charities Act 2011 Ilhe Acll Respective responsibilities of trustee8 and examlner As the members of the PCC you are responsible for the preparation of the financial statements,, you consider that the audit requirement of section 144121 of Ihe Act do not apply.11 is my responsibility lo issue this report on those financial slalements in accordance with the terms of the Act. Basls of Ind•p•ndgnt •xamln•rfs report My examination was carried out in aceordancé th the General Directions given by the Charity Commission under section 1451Sllbl of Ihe Act. That examination includes a review of the accounting records kept by the PCC and a comparison of the financial slalemenls with those records 11 also includes considering any unu5u81 items or di5closvres in the financial slalements and seeking explanations Irom you as Iruslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently I do not express an audit opinK)n on the Mew given by the financial slalements. Indopondent •xamlne¢s statemènt In connection wilh my examinat*)n. no matter has come lo my attenn.. which gives me reasonable cause to believe that in any maierial respect the requir8m8nts'. lo keep accounting records in accordance with section 130 01 the Ael,. and lo prepare financial statements whieh accord with the accounting records and lo comply with the requiremen15 of the Act have not been mel.. Of 121 lo which. in my opinion. attention should be drawn in otder lo enable a proper understanding of the financial statements to be reached. Mrs P M. Hibbert 19 Hammonds Green Totton SOUTHAMPTON S040 3HU 4-ff)JL