Melbourne Area Derby u3a Trustee's Annual Report April 1°, 2025- March 31" 2026 Charity Contacl Information Melbourne Afea De￿¥ u3a- Charity Number 1211827 Registered Address. 2 Lampad Close. Melbourne. Derby Postc¢xJe. DE73 8GZ Phone Number 07843 746217. Email Addfess.. chair@madu3a.uk Website.. https 1lrnelbouine-area.u3asile ukl Charity Tfustees The following named Trustees are the inrtial trustees and were in posl fof all of the repo￿ng period un￿sS iThJicated otherwise. Geoffrey Dowell David Hyde Robert Anderson Diana Wilkinson Margarel Whitehead L yn Hackett Jack￿ Lane Dominic Clarke Susan Kerr Angela Fields ICo-OPled March 2026J lan Philliskirk [Co-OPted March 20261 Objoctivgs and actlvities. This is the fifst Annual Report of the melbour1￿ Area Derby u3a, a Charitable Incorporated Or9anisation Icio). cleated on April IYA 2025. 11 Is the successor to the unregislered chaiity of the same name dissolved on March 31%1 2025, receiving all assets. MADu3a Annual Report 2025. v 02 Melbourne Area Derby u3a 18 affiliated to the Third Age Trust {TAT}. uses its services and guidan￿ and subscribes to rts obFr.tivps. The Dbiect of Ihe CIO is the advancement of education and, in parlicular, the education of okler people and those. people who are not ii) full time work, by all means. including associated activilies conducive to learning and personal developrnent. Our acttvities continue Ihe fociis of the old u3a in servir#J the people in Melbourne and the surrounding area, and working In collabcjratbon with adjacenl u3as. As an organisation operated by Ils members for the benefit of Ils members our actlvilies are demand drNen. We offer self_managed and self-funded 'lnleresi groups" as well as monthly niember meetings oflering tslks and pTe5entations and the opportunity for an exchange of information and soejal aCtiVrt￿5. We communicate and inleracl wrth members collectively through our website and individLially by regular personalised email and activity updates. Govemance and Management Melboume Area Derby u3a has a constittthon as its goveming document. This is based on mc(lel documents offered by TAT and the Charity Commission. The constitution provides for the election of a Management Committee by members at the AGM. Only cuirent members are elHJible to vote at an AGM or sep4e as Trustees. Trust0• Rtscruitrnent and AppoSntmenL This year. being the first year. all members of the executwe commrttee appoinled to es13blish the CIO are Tequiied to stand down, olfeiiny the membefship the oppotlunity lo elecl a new executive body. In subsequent years one third of Ihe elected commrttee are wequired to slarKI down on the ba51s of rotation according lo length of service. fofcing a churn of executive members and giving lay members a cthance to e￿.ct ne.w executsves. The constitution does not require election lo spectfic offices. Ofticers are eleded by the executive commfftee and roles appointed to make best use of experience and expertise. Opgrational ManagèmanL Whi15t the monthly executive committee rneetings remain the decis￿￿ making body, operational wofk areas are identif￿d as below. Some woik is devolved lo truslee led sub. MADu3a Annual Report 2025. v 02 committee5 that report back with Ideas and recommendations. other work Io individual trLSStees. Work Areas Officers. Slralegy l Budgets l Exleinal inlerface Membership All matters membership Evenls". Planning & Organising aclivilies Gioups. Facilrtation ol groups & leaders Media External promotion Technokjgy Data management I tech support Achiev•m•nts & Performance. AlthoiKJh this initial year has been one ol consolKJation, there has been measufable improvement In recfllltino iiew inember5, promoting our Se￿iCe$ and offering a greater variety of events and groiip activitses. On-line membership application and re￿WaI has been successfully implemented arKI a commercial Integrated email and dala stoiage plafform is In the prctess of iTnplemenlation. Financial Review Statemont of charity's policy on reserves. Meltsourne Area Derby u3a aims to keep a ￿Ve1 of reserve5 to Gover 12 monlhs of operatirKJ cosls. The committee con51ders this a reasonable level for this type of charity. Social accounl ath"vities are excluded Irom Ihis figure as these aclivilies ale Inflated by high-COSt aclivitbes such as thealre v15rts and days out and are entirely self-financing. Melbourne Area De￿Y u33 ai Ihe slart nl the hnancial year produces a budget based on known costs for the current year which 15 agreed by the commrttee. This amount is still re131ned within the overall bank account bul shown sepdrately on the Balance Sheet. This ieseive is in line wilh the esliinaled subscnption Income and Iherefore fvnds should not be accumulated. Financos Anniial operating incomè is almost entirely generaled from 5ubscriplions but during the year we have received compensation trom Natwest Bank PIC and commission from a member taking a holiday Ihrough a nominated TA T travel agent. MADu3a Annual Report 2025. v 02 The committee are looking al the ar.￿lmu1aled cash reserves In excess of known requirements and have amended some of thè subscription rates for 202612027. Some of the accumulation of money was gpnerated by the old Melbournp. Area Derby u33 and was a result of underspending during ihe years over the amounl budgeted. Social events are exclijdcd Ironi Ihese r￿uleS as they are self Iinancing to breakeven but any profit generaled Jre Includcd. During the year a Melbourne Area Derby u3a evenl was held which was open lo non membeTs and the gfOSS revenue and CA)sts ale included In the figures_ Dotails of any deficit Sinall deficils were incurred on the group activities At times but as Ihese groups are self financing then Ihp. am041nt cJ)arged lo the group members are adjusted lo reversp the situation. There vrfefe fv40 groups in defscit al the ypar end and both were due to liming differences with money reveising Ihe deficil was received in the current financial year. Future Plans I he primary emphasis of a menibei organisation has lo be recfurtment of new members and retention of existirbg mombors. The challenge has to be the encoufagemenl of those membets to take responsibility for govefnance and renewal. Recrijilmenl to the executive commfftee and group leadeis Is fecognised as a potential Ihieal lo suslainabilitv. As local nrganiqalions seek lo d￿erSity their offerings. we have to respond by varyiTh3 the services we piovide lo fil Ilie demographic of Ouf changing membership. A loc.al prp.ssiJrp Is the rpdijction of available accommodation and the consequent increase in cost. affecling the viability of groups. Declaration Sioned on behalf of the charity trustees: Date. Name. Geoffrey Dowell. Rolo. Trustee Chair MADu3a Annual Reporl 2025. v 02 Mel riie Area Der Receipts and payments accounts 151 April 2L)25 13141 MaiLlI 202S Section A Receipts and payments rvvp tvth• ltsth• R•¢•• 7.f i.)J• Ihivd Aqe J02 Jn i¥vli Mtyj 67• 7.010 io• (th 47* UP SuMb> 711 14 14 7.0 io.yy y.ydg Awts purchu•d Tot41 p•ym•nt3 4.02.1 82 J2 2,583 62 2J2 Trnn%f•f¥ b•ftw•n ltsnd• Cash last y••r •nd C*8h lunds ihis y••r •nd 1.177 1Q29 IJ 1$4 1050 Statsment of 48Mts and Ilabllltles at the end of th• p•riod U*Trr••ir*ied Restrict•rt fvod• Gmp lund• Oelail* to r (".•¥h lurn-•d 1.177 01 C•*h fund IM29 4? Toi•l c•*h 10.843 1 029 1.282 on• OT If¥*Lw• I9￿t￿r ro¥ G DowMII R H Atider* P•ty• i Scrutineer's Report to the Trustees of the Melbourne Area Derby U3A l ¥eport on the accotsnts of the organisation loi. the yvar en4led .31￿ M.Irch 202 As tsustLXJ YL)Ll ￿1( IL iPUW)?IlJli lur iILL [.IripJIo￿I￿ ul Uii illCVUlIt'.. VVU Qulljidt'i Ui*il I￿lI￿.r t .)udii nr>r 111t￿p￿n(Ie1)t •*.Imin.Itinn ipciijii•.m?nts of th• C.haflti•.£ Art ?rJ11 apply. It is my r•sponsibility wiihoul c4rrying ￿ut •n •udit or IndFperideFil e¥èmin4tit)n to scrulin￿Se the ix¢ounls ba'iLYI (w) inl(YthalN)n tJupplw%.d t l & 2.1 lij)Vl* ii¢it +)1ii4 ￿1((￿￿.{. tth undprlyin4 ackJrticn31 procedures beyond checking the nurnEricaL va[￿lty Dt thL IirJurL'S IiriitudiTwJ JurLXITIII LIPEIIIIIEJ bJlJriLL'• Iv yiiof yL'Jr .)ccounrr .Jnd Dorloimino.I rv.)v*n.)blo.nv.r£ chpcth h34gd on mv nowl•.dg& ol organis•tions of your siz• typ•. In my opmitpii IhL ￿￿¢￿￿11(￿ Jwl'ai rc".i<￿)n.l￿Ie. *iod alp. rfin8irt•nt prior y•.ar& Nam•". ki H•ldr•ich FCA AdLITI Oideliive C.l)illt*r*rl Aff Diint&nts. Th• Rarn, Kings Newton H•ll. Main StreeL Kings Ntwton. nMhyshiTe DF73 8gX D(ItL." J I 14Jy 2026 Melbourne Area Derby u30 Registered as a CIO with the Charity Commission in England and Waleg Charity No. 1211827.