## **Burnham BMX Club**
**Trustees’ Annual Report**
## **August 2026**
**Charity number:** 1211484
## **1. Reference and administrative details**
**Charity name:** Burnham BMX Club **Charity number:** 1211484
## **Trustees:**
- Mark Miller – Chair
- Ian Penton-Voak – Treasurer
- Stacey Hatch – Secretary
- Will Clarke – Vice Chair
- Vicky Fisher – Membership Lead
- Claire Higgs – Welfare Lead
- Kelly Bishop – Welfare Support
- Sam Forrest – Catering Lead
The charity was registered with the Charity Commission for England and Wales on 19 December 2024. These are the charity's first statutory accounts and cover the period from registration to 1 November 2025.
## **2. Structure, governance and management**
Burnham BMX Club is governed by a committed group of trustees and a wider volunteer committee responsible for the day-to-day operation and development of the club.
At the Annual General Meeting held on 24 November 2025, the club confirmed its committee structure for the forthcoming year. Responsibilities include the Chair, Vice Chair, Treasurer, Secretary, Welfare Lead, Track Lead, Site Maintenance Lead, Bike Maintenance Lead, Race Organisation and timing systems, Funding, Social Media, Catering and Membership.
The committee continues to be supported by a strong volunteer base, with members contributing to coaching, events, catering, maintenance, fundraising and the general running of the club.
The trustees recognise that the strength of the organisation lies significantly in its volunteers and the positive, inclusive culture they create. The committee remains committed to developing the skills of volunteers and coaches and to ensuring that the club remains welcoming to riders and families of all ages and abilities.
## **3. Objectives and activities**
Burnham BMX Club exists to promote participation in BMX cycling across all ages and abilities in and around the Burnham-on-Sea area.
The club operates and maintains an open-access BMX track, provides structured coaching, organises BMX races and events, and maintains facilities and equipment for members and the wider community.
The club constitution is current and processes applied are based on those supplied by British Cycling.
The club's activities during the year included:
- Regular BMX riding sessions for children, young people and adults.
- Structured coaching for novice and experienced riders.
- Coaching and training for riders from other BMX clubs.
- Participation in regional, national, European and World-level BMX competition.
- Organisation of regional and local BMX races.
- A winter race series in collaboration with Bristol BMX Club, with Cardiff BMX Club also joining the series.
- Community coaching and holiday activities delivered in partnership with the Somerset Activity & Sports Partnership (SASP).
- Maintenance, improvement and development of the BMX track and wider site.
- Provision of hire bikes and supporting equipment.
- Volunteer training and development.
- Catering and other activities that support the sustainability of the club and its events.
The club continued to provide opportunities for participation to riders with a wide range of abilities and experience. During the year, participation increased, including increased attendance from areas of social deprivation.
## **4. Achievements and performance**
## **Track and site development**
A major focus during the year was the improvement and renovation of the BMX track.
The club secured **£54,950 of restricted grant funding** towards track renovation. Total expenditure on track construction and renovation during the period was **£78,136.57** , with the balance of £23,186.57 funded from the club's unrestricted funds. The restricted grant was fully applied to the intended track renovation works.
The works represented a significant investment in the future of the club and followed a long-standing need for improvements to the track. Feedback from riders and users has been overwhelmingly positive.
The club also undertook substantial grounds maintenance and clearance work, improving accessibility around the site and enabling spectators to view the track from all sides.
A new cabin was installed during the year, providing improved operational facilities and additional space for bike mechanics and supporting the club's ability to operate and develop its activities.
The club's wider investment over recent years has included improvements to the track layout and surface, lighting, fencing, clubhouse and kitchen facilities, timing systems, hire bikes and race equipment.
## **Participation and racing**
The club experienced strong participation during the year.
The club's regional race attracted over 200 riders in both 2025 and 2026, including a large number of riders from Burnham BMX Club. The events were considered significant successes, with positive feedback regarding its organisation, atmosphere and catering.
Across the regional series, the club has seen a strong increase in participating riders with some races attracting almost 40. The club also continued to develop riders competing at higher levels, with three riders representing the club and country at World and European events, along with further riders competing nationally and at the British Championships.
The winter race series continued during the year in partnership with Bristol BMX Club, with Cardiff BMX Club also participating. Numbers have increased year on year of this series.
These events provide opportunities for riders to compete, develop experience and build relationships with other BMX clubs, while also generating income that can be reinvested into the charity.
## **Coaching and development**
Coaching continued to be a major area of activity.
The club provided structured coaching for both novice and experienced riders, with more than 40 children attending weekly coaching activities.
The club has invested significantly in developing its own people. Five new club coaches have been developed across British Cycling Level 1 and Level 2 coaching as part of the club's investment in its volunteers and coaching capability, in collaboration with British Cycling.
The club also delivered coaching to riders from other BMX clubs, generating additional income, and received income for community coaching delivered through SASP.
During the year, the club began working with the Somerset Activity & Sports Partnership, with a focus on healthier communities and providing day-long activities for children during school holidays. This represents an important development in the club's community role.
## **Community and inclusion**
The trustees are particularly pleased with the continuing development of the club as a community facility.
Attendance at the track has increased and the club is seeing participation from children and families from areas of social deprivation. The club seeks to provide an inclusive environment in which riders of different ages and abilities can participate, develop their skills and become part of the BMX community.
The club's culture remains one of its greatest strengths. The trustees believe that the friendships, mutual support, inclusivity and willingness of members and volunteers to contribute to the club are central to its success.
## **5. Public benefit**
The trustees have considered the Charity Commission's public benefit requirement in relation to the activities undertaken during the year.
The club provides opportunities for participation in BMX cycling for people of different ages and abilities in the local community. The track is available for community use, while structured coaching, racing and holiday activities provide opportunities for children and young people to participate in physical activity, develop cycling skills and build confidence.
The club's work with SASP and the increasing participation of children from areas of social deprivation further support the charitable purpose of promoting participation and healthier communities.
The trustees consider that the activities undertaken during the reporting period provided identifiable benefits to the local community through increased access to sport, physical activity, coaching, competition and social participation.
## **6. Financial review**
The financial records and accounts have been submitted in accordance with the charity commission requirements.
The trustees recognise that the reporting period included a substantial investment in the track and that this resulted in a reduction in unrestricted reserves. The club expects membership and subscription income to contribute towards rebuilding reserves.
The trustees also intend to strengthen the club's financial management arrangements and, following its transition to charitable status, considered the appointment of a chartered accountant to assist with financial management.
## **7. Reserves policy**
The trustees aim to maintain sufficient unrestricted reserves to meet at least three months of core running costs.
At the end of the reporting period, unrestricted funds were £3,023.89. The trustees recognise the importance of rebuilding unrestricted reserves following the significant investment in the track during the year and will continue to monitor the club's financial position closely.
The restricted grant funding received during the year was fully applied to the specified track renovation works and the restricted fund therefore closed at nil.
## **8. Risk management**
The trustees recognise the importance of maintaining appropriate arrangements for the safety and wellbeing of riders, volunteers and visitors.
The club continues to invest in the condition and accessibility of the track and site, volunteer training, coaching and first-aid capability.
During the year, the club also continued to review operational requirements including site security, fencing, gates, equipment, Wi-Fi and the management of increasing rider numbers.
The trustees recognise that increased participation brings both opportunities and operational challenges. The club will continue to review its arrangements to ensure that the track remains a safe and welcoming environment for all users.
## **9. Plans for the future**
The trustees intend to build on the progress made during the reporting period and continue developing Burnham BMX Club as a sustainable community sporting facility.
Key priorities identified for the next period include:
- Continuing to seek grant funding to support further improvements to the site and facilities.
- Exploring improvements to perimeter fencing, gates and site security.
- Considering a canopy over the rider pens.
- Further improvement of the first straight and finish-line areas of the track.
- Continuing to develop the club's coaching workforce and supporting coaches towards higher British Cycling qualifications.
- Expanding community and school-holiday activities through the relationship with SASP.
- Continuing the winter race series and regional racing programme.
- Developing sponsorship opportunities with local businesses.
- Exploring improvements to the club's digital and communication systems.
- Maintaining and improving hire-bike provision, including the potential purchase of additional smaller bikes.
- Continuing to improve the site, facilities and equipment for riders and spectators.
- Rebuilding unrestricted reserves following the substantial investment in the track.
The club will also continue to encourage greater participation while maintaining its strong community culture and ensuring that increasing numbers of novice and experienced riders can use the facility safely.
## **10. Volunteers**
Burnham BMX Club is heavily dependent upon the commitment and contribution of volunteers.
During the year, volunteers supported coaching, racing, catering, track maintenance, grounds maintenance, bike maintenance, administration, fundraising, welfare and the general operation of the club.
The trustees recognise and appreciate the significant contribution made by volunteers. The development of additional qualified coaches is an important part of ensuring that the club can continue to provide high-quality activities as participation increases.
The trustees believe that the club's positive atmosphere and strong sense of community are important assets and will continue to encourage members and families to become involved in the running and development of the club.
## **11. Trustees' responsibilities**
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable charity law and regulations.
The financial statements for the period have been prepared on the receipts and payments basis in accordance with the Charities Act 2011 and relevant Charity Commission guidance for small charities.
The trustees have reviewed the activities and financial position of the charity and consider that the club has made substantial progress during its first reporting period as a registered charity.
## **12. Conclusion**
The reporting period has been one of significant development for Burnham BMX Club.
The club has made substantial investment in its track and facilities, expanded its coaching capability, increased participation, delivered successful racing events and strengthened its community partnerships. The major track renovation has addressed long-standing infrastructure requirements and provides a stronger foundation for the club's future.
The trustees are particularly encouraged by the growing number of children and young people participating, including those from areas of social deprivation, and by the development of partnerships such as the work with SASP.
The committee remains strong, committed and focused on developing the club for the long term. The trustees would like to thank the volunteers, coaches, riders, parents, sponsors, funders and partner organisations whose continued support has enabled Burnham BMX Club to make such significant progress.
The trustees believe that the club is well placed to continue developing its role as an inclusive community BMX facility and to provide opportunities for participation, coaching, competition and physical activity for many years to come.
**Approved by the trustees on:** _12/08/2026_____________________________
## **Signed on behalf of the trustees:**
## **Mark Miller**
Chair, Burnham BMX Club
Signature: ____M.Miller______________________________
Date: _________12/08/2026_____________________________
# **BURNHAM BMX CLUB** Charity no. 1211484
# **ANNUAL ACCOUNTS Period ended 1 November 2025**
_First accounting period: 19 December 2024 to 1 November 2025_
Prepared on the Receipts and Payments basis _Detailed income and expenditure analysis_
|||
|---|---|
|**Charity name**|Burnham BMX Club|
|**Charity number**|1211484|
|**Accounting period**|19 December 2024 to 1 November 2025|
|**Chair**|Mark Miller|
|**Treasurer**|Ian Penton-Voak|
|**Secretary**|Stacey Hatch|
Burnham BMX Club | Charity no. 1211484 | Period ended 1 November 2025 | Page 1 of 10
## **Trustees' Report**
## **About the charity**
Burnham BMX Club was registered as a charity with the Charity Commission for England and Wales on 19 December 2024 (charity number 1211484). These are the first statutory accounts of the charity, covering the period from registration to 1 November 2025.
The club exists to promote participation in BMX cycling across all ages and abilities in and around the Burnham-on-Sea area. It operates an open-access BMX track, provides structured coaching, organises events and races, and maintains facilities for members and the wider community.
## **Trustees**
|||
|---|---|
|**Name**|**Role**|
|||
|Mark Miller|Chair|
|Ian Penton-Voak|Treasurer|
|Stacey Hatch|Secretary|
## **Activities and achievements**
Track development: During the period the club secured and applied restricted grant funding of £54,950 towards the renovation of the BMX track. Total expenditure on track construction and renovation was £78,137; the amount above the grant was met from the club's own funds.
Membership and participation: The club attracted strong participation, with income from session fees and memberships (via the Spond platform), point-of-sale catering and merchandise (via PayPal), and online payments (via Stripe).
Coaching: The club delivered a programme of structured coaching and also provided coaching to riders from other BMX clubs, generating additional income.
## **Financial review**
Total receipts for the period were £84,043, including restricted grant income of £54,950. Total payments were £92,200. The restricted grant was fully applied to track renovation during the period, so the restricted fund closed at £nil. The club drew down approximately £8,157 of its unrestricted reserves over the period, principally to complete the track works beyond the level of grant funding. The closing bank balance at 1 November 2025 was £3,024, all of which represents unrestricted funds. Members' subscription income received later in the club's year is expected to rebuild reserves.
## **Reserves policy**
The trustees aim to hold sufficient unrestricted reserves to meet at least three months of core running costs. The closing bank balance represents the club's available funds at the period end.
## **Approval**
The trustees approve this report and the attached accounts.
|||
|---|---|
|Signed (Chair): ____Mark Miller____________________|Date: ____28/7/26_______________|
|**Mark Miller**||
|Signed (Treasurer): _______|Date: ______28/7/26_____________|
|**Ian Penton-Voak**||
Burnham BMX Club | Charity no. 1211484 | Period ended 1 November 2025 | Page 2 of 10
Burnham BMX Club | Charity no. 1211484 | Period ended 1 November 2025 | Page 3 of 10
## **Receipts and Payments Account**
_For the period 19 December 2024 to 1 November 2025_
|||||
|---|---|---|---|
|**RECEIPTS**|**Unrestricted £**|**Restricted £**|**Total £**|
|||||
|PayPal POS receipts|£12,756.56||£12,756.56|
|Riding fees & memberships (Spond)|£4,594.00||£4,594.00|
|Grants—unrestricted (Charities Trust)|£3,000.00||£3,000.00|
|Coaching income—other clubs|£1,695.00||£1,695.00|
|Community coaching income (SASP)|£1,400.00||£1,400.00|
|Online payments (Stripe)|£1,232.00||£1,232.00|
|Race / event income|£1,038.40||£1,038.40|
|Donations & sponsorship|£1,000.00||£1,000.00|
|Catering income—cash deposits|£1,000.00||£1,000.00|
|Sponsorship—advertising boards & sponsors|£620.00||£620.00|
|Bike hire income|£300.00||£300.00|
|Affiliation rebate (British Cycling)|£200.00||£200.00|
|Card settlement (SEB Payments)|£107.36||£107.36|
|Fundraising & sundry sales|£102.69||£102.69|
|Track hire income|£25.00||£25.00|
|Expense reimbursements|£21.50||£21.50|
|Grant income—restricted (track renovation)||£54,950.00|£54,950.00|
|||||
|||||
|**Total receipts**|£29,092.51|£54,950.00|£84,042.51|
|||||
|||||
|||||
|**PAYMENTS**|**Unrestricted £**|**Restricted £**|**Total £**|
|||||
|Bar & catering purchases|£4,118.08||£4,118.08|
|Affiliation fees|£2,726.50||£2,726.50|
|Coaching & instruction costs|£2,042.20||£2,042.20|
|Utilities—electricity|£1,161.62||£1,161.62|
|Lease payment (Somerset Council)|£1,050.00||£1,050.00|
|Track maintenance & materials|£584.41||£584.41|
|Track construction—funded from reserves|£23,186.57||£23,186.57|
|Insurance|£461.10||£461.10|
|Equipment maintenance & repairs|£422.00||£422.00|
|Kit & equipment (hire bikes)|£380.00||£380.00|
|First aid & volunteer training|£300.00||£300.00|
Burnham BMX Club | Charity no. 1211484 | Period ended 1 November 2025 | Page 4 of 10
||||||||
|---|---|---|---|---|---|---|
|Utilities—phone & broadband||£210.50||||£210.50|
|Waste disposal||£189.00||||£189.00|
|Race entry / event software||£161.00||||£161.00|
|Facilities & equipment hire||£160.00||||£160.00|
|Bank account fees||£41.50||||£41.50|
|Events & entry fees||£21.50||||£21.50|
|Administration & software||£20.00||||£20.00|
|Transport & travel||£13.69||||£13.69|
|Track construction—funded by restricted grant||||£54,950.00||£54,950.00|
||||||||
||||||||
|**Total payments**||£37,249.67||£54,950.00||£92,199.67|
||||||||
||||||||
||||||||
|**FUND RECONCILIATION**||**Unrestricted £**||**Restricted £**||**Total £**|
||||||||
|Opening balance (19 December 2024)||£11,181.05||£0.00||£11,181.05|
|Add: total receipts||£29,092.51||£54,950.00||£84,042.51|
|Less: total payments||£37,249.67||£54,950.00||(£92,199.67)|
||||||||
|**Closing balance (1 November 2025)**||**£3,023.89**||**£0.00**||**£3,023.89**|
||||||||
||||||||
||||||||
|**Closing balance per Lloyds bank statement**||||||£3,023.89|
|**Difference**||||||£0.00|
||||||||
_1 November 2025 was a Saturday (a non-banking day); the closing balance is the balance at close of business on 31 October 2025. The restricted fund closed at £nil — the £54,950 grant was fully applied to track renovation, and further track works of £23,187 were met from the club's unrestricted funds (shown within unrestricted payments). See note 2._
Burnham BMX Club | Charity no. 1211484 | Period ended 1 November 2025 | Page 5 of 10
## **Statement of Assets and Liabilities**
_At 1 November 2025_
||||
|---|---|---|
||**Unrestricted £**|**Total £**|
|**ASSETS**|||
||||
|Bank—Lloyds (30-98-97, a/c 68037260)|£3,023.89|£3,023.89|
|Hire bikes (second-hand, purchased in period)|£380.00|£380.00|
||||
|**Total assets**|**£3,403.89**|**£3,403.89**|
||||
||||
|**LIABILITIES**|||
||||
|No liabilities at period end|£0.00|£0.00|
||||
|**NET ASSETS**|**£3,403.89**|**£3,403.89**|
_The hire bikes are stated at cost. Under the receipts and payments basis, assets are recorded at cost as a memorandum; no depreciation is charged._
Burnham BMX Club | Charity no. 1211484 | Period ended 1 November 2025 | Page 6 of 10
## **Notes to the Accounts**
## **Note 1 — Accounting policy**
These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities Act 2011 and the Charity Commission's guidance for small charities (CC16a). They are the first accounts of Burnham BMX Club (charity no. 1211484), covering the period from registration on 19 December 2024 to 1 November 2025. Receipts and payments are recorded when money is received or paid.
## **Note 2 — Restricted funds**
Restricted income may only be used for the purpose specified by the funder. The following restricted grants, both for BMX track renovation, were received in the period:
|||||
|---|---|---|---|
|**Funder**|**Reference**|**Date**|**Amount £**|
|||||
|Somerset Community Foundation|SCF A765513|07/08/2025|£49,950.00|
|Somerset Community Foundation|A778068|23/10/2025|£5,000.00|
|||||
|**Total restricted grants received**|||**£54,950.00**|
_Both grant payments were received via Somerset Community Foundation. Community foundations often administer grants on behalf of other funders; the trustees should confirm the underlying funder(s) and the precise purpose of each grant against the award letters, and amend this note if required._
Movement on the restricted fund during the period:
|||
|---|---|
|Balance brought forward (19 December 2024)|£0.00|
|Grants received|£54,950.00|
|Applied to track renovation|(£54,950.00)|
|||
|**Balance carried forward (1 November 2025)**|**£0.00**|
|||
Total expenditure on track construction and renovation during the period was £78,136.57. Of this, £54,950 was met from restricted grants (as above) and the remaining £23,186.57 was met from the club's unrestricted funds; the latter is included within unrestricted payments in the receipts and payments account.
## **Note 3 — Analysis of income**
Income previously grouped as 'other' has been analysed in full on the face of the receipts and payments account. The following notes explain the less obvious items:
|||
|---|---|
|**Income line**|**Description**|
|||
|Coaching income—other
clubs|Fees received from Cardiff BMX, Tiverton BMX and other clubs
for coaching and training their riders at Burnham.|
|Community coaching income
(SASP)|Payment from the Somerset Activity & Sports Partnership for the
delivery of community coaching sessions.|
|Grants—unrestricted
(Charities Trust)|Unrestricted grant-giving received via Charities Trust; not tied to
a specific purpose.|
|Catering income—cash
deposits|Cash takings from food sales (e.g. post-race catering) banked
directly, separate from card sales taken through PayPal.|
Burnham BMX Club | Charity no. 1211484 | Period ended 1 November 2025 | Page 7 of 10
|||
|---|---|
|Sponsorship—advertising
boards & sponsors|Sponsorship from local businesses, including advertising-board
income and individual sponsors.|
|Card settlement (SEB
Payments)|Card payment settlement received through an additional
payment processor.|
|Affiliation rebate (British
Cycling)|Rebate / refund received from British Cycling.|
|Fundraising & sundry sales|Proceeds from sundry sales of items via eBay.|
|Expense reimbursements|Amounts repaid to the club by a trustee (correction of expenses
paid in error).|
## **Note 4 — PayPal point-of-sale receipts**
The club operates a PayPal point-of-sale system at the track for catering, merchandise and session — sales. PayPal POS receipts are shown in the accounts net of the platform's processing fees that is, the amounts actually credited to the club's bank account during the period. The till system also produces a gross sales-by-product report; because that report is generated over the platform's own reporting range rather than the charity's accounting period, a period-matched gross figure is not presented here. A full product breakdown is available from the club's PayPal account if required by the examiner.
## **Note 5 — Analysis of expenditure**
Expenditure previously grouped as 'other' has been analysed in full on the face of the receipts and payments account. The principal items were:
|||
|---|---|
|**Expenditure line**|**Description**|
|||
|Track construction|Contractor payments (including Jack Tottle) and aggregate/materials
(including EKA Quarry) for track works, in addition to the Forte Trailscapes
contract. Total track construction was £78,137—see note 2.|
|Lease payment
(Somerset Council)|Payments to Somerset Council under the club's lease arrangement for the
site.|
|First aid & volunteer
training|First aid training for club volunteers (Somerset Adventure).|
|Equipment
maintenance &
repairs|Maintenance and repair work on club equipment (Mark Rhodes, Hedges
NJR).|
|Insurance|Club insurance premium (InSync Insurance).|
|Facilities &
equipment hire|Portable toilet hire for the site (Griffin Toilet Hire).|
|Bank account fees|Monthly Lloyds account maintenance charges.|
|Administration &
software|Software subscriptions used in running the club.|
## **Note 6 — Trustee reimbursements and remuneration**
During the period, trustees were reimbursed at cost for expenditure incurred on behalf of the charity, principally materials and works in connection with the track renovation. These amounts are included within track construction. No trustee received any remuneration or other personal benefit during the period.
## **Note 7 — Pre-registration funds**
Burnham BMX Club | Charity no. 1211484 | Period ended 1 November 2025 | Page 8 of 10
The club operated informally before its registration as a charity on 19 December 2024. The opening bank balance of £11,181.05 represents funds accumulated before registration and held in the club's account. Transactions before 19 December 2024 are not included in these accounts.
Burnham BMX Club | Charity no. 1211484 | Period ended 1 November 2025 | Page 9 of 10
## **Independent Examiner's Report**
_To the trustees of Burnham BMX Club (charity no. 1211484)_
I report on the accounts of Burnham BMX Club for the period ended 1 November 2025, which are set out on the preceding pages.
## **Respective responsibilities of trustees and examiner**
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act 2011, to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b), and to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view', and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the Charities Act 2011, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act, have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 29 July 2026 Signed: Name: Marcus Munafò Qualification / body: Deputy Vice Chancellor and Provost Address: Vice Chancellor’s Office, University of Bath, Bath, UK
Burnham BMX Club | Charity no. 1211484 | Period ended 1 November 2025 | Page 10 of 10