2025-08-31-accounts - Crash Bang Wallop Youth Theatre

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CIO Trustees Annual Report for year ended 31.08.25FINAL

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Trustees' Annual Report for the period
Period start date Period end date
18 Dec 2024 31 August 2025
From To
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Section A Reference and administration details

Charity name: Crash Bang Wallop Youth Theatre Other names charity is known by: CBW Youth Theatre

Registered charity number (if any) 1211458

Charity's principal address 29 Roseberry Avenue

Great Ayton Middlesbrough Postcode TS9 6EN

Names of the charity trustees who manage the charity

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Name of person
(or body) entitled
Trustee name Office (if any) Dates acted if not for whole year
to appoint
trustee (if any)
1 Sharon Lane Chair
2 Hazel Clayson Treasurer
3 Clare Gence Secretary
4 Scott Blyth
5 Louise Egan
6 Daniel Greenhalgh
7 Paul Greenhalgh
8 Gary Hardy
Celia Walker
9
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year N/A

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)
Type of adviser	Name	Address
NONE
Name of chief executive or names of senior staff members (Optional information)
N/A

CIO Trustees Annual Report for year ended 31.08.25FINAL

Using CC TAR template April 2009

CIO Trustees Annual Report for year ended 31.08.25FINAL

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution – dated 18[th] December 2024

(eg. trust deed, constitution)

How the charity is constituted[Charitable Incorporated Organisation (CIO) ]

Trustee selection methods[The Trustees are elected/re-elected annually via the Annual General Meeting. ]

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

ORGANISATIONAL STRUCTURE

Crash Bang Wallop Youth Theatre (C/N 1143849) (‘CBWYT’) has been a registered, unincorporated charity since 19[th] September 2011. In 2024, in anticipation of an opportunity to purchase a property, the Trustees and members agreed to change the constitution to become a CIO (C/N 1211458), also named Crash Bang Wallop Youth Theatre (‘CBW’). The current governing document is the approved Constitution, which was approved by the members at an EGM in [ ] 2024. The CIO was registered by the Charities Commission on 18[th] December 2024.

The Trustees signed a [asset transfer statement] on [ ] stating that the assets would be transferred from C/N 1143849 to CBW from 1[st] September 2025. This enables CBWYT to show a full year of results to 31[st] August 2025, and CBW to show a full year of results from 1[st] September 2025.

CBW is governed by its Trustees, who are elected/re-elected annually at the Annual General Meeting. The first AGM is scheduled for 26 November 2025, and subsequent AGMs will take place annually in November. Established trustees work with newly appointed trustees to provide face to face induction training.
The Trustees meet together as a management committee at least six times per year, together with two parent/guardian representatives, two youth members from rehearsals, and a teaching assistant representative. This continues to provide ample opportunity for all CBW users to have their say about the Youth Theatre and its future development.

Nominations to become a trustee are actively welcomed from the parents and guardians of the youth theatre members, and from other people from the local community who have an active interest in the performing arts and can offer their business knowledge and skills, in order to assist the financial wellbeing and future development of the Youth Theatre Group.

RISK REVIEW

CBW trustees are very aware of the need to manage risk and to plan strategically for the long-term future of our Youth Theatre. All our trustees are committed and they have a range of relevant skills to assist with the further development of CBW Youth Theatre.

The main risks continue to be financial ones, as there are monthly outgoings for rent, utilities and insurance which are not fully covered by income from productions. The management committee aim to keep between 3 to 6 months of monthly costs in (cash) reserves to cover contingencies.

CBW Youth Theatre continues to organise a large number of fundraising events in order to provide sufficient finances to plan for future productions, and we apply for grants when available. The CBW family always pull together to fundraise. We offer our rehearsal studios and facilities for hire to other organisations and we will continue to encourage other organisations in our local community to make good use of them. One of CBW’s greatest strengths is its excellent reputation, and the fact that all our productions are featured in the local and regional press, meaning that our

CIO Trustees Annual Report for year ended 31.08.25FINAL

Using CC TAR template April 2009

CIO Trustees Annual Report for year ended 31.08.25FINAL

performances are well attended by families, friends and the local community, generating strong ticket sales which enables us to largely cover our costs of putting on shows.

Working with young people, safeguarding is also a key risk for the charity, and to mitigate this risk we have a safeguarding officer and documented safeguarding policy and procedures. All staff who require DBS check have them done, and we carry out training for staff every year.

Section C Objectives and activities

The Charity’s objects are to advance the education of young people in the performing arts by running and maintaining a Youth Theatre, and to develop public appreciation Summary of the objects in a rural area of such art through the showing of such performances. of the charity set out in its governing document The Charity’s objectives and principal activity for the public benefit is to continue to provide education and training for young people in all aspects of the performing arts. Summary of the main Skills in teamwork, meeting deadlines, communication and supporting others are as activities undertaken for valuable in development of our young people as those in acting, singing and dancing. the public benefit in We are an inclusive, non selective youth theatre and are slightly unusual in that there relation to these objects are no auditions or entry requirements for membership. We work hard to keep subscriptions as low as possible to further ensure that the theatre is accessible to all (include within this local children. section the statutory declaration that trustees At 31 August 2025, CBW has no income, expenditure or assets. Assets will be have had regard to the transferred to CBW from CBWYT on 1[st] September 2025 at which point CBW will guidance issued by the start to operate. Charity Commission on public benefit) The CBW trustees confirm that they have referred to the Charity Commission’s guidance on ‘public benefit’ in making its decisions, and by reviewing CBW’s aims and objectives on a regular basis. Additional details of objectives and activities (Optional information) CBW does not employ any paid staff. You may choose to include The artistic director, Dan Brookes, who set up CBWYT in 2005 has never received any financial payments and our Choreographer and rehearsal assistants will also further statements, where provide their services on a voluntary and unpaid basis. This remains the case for relevant, about: CBW. ● policy on grant making; The Musical Director is usually paid a fee following each major production and a ● policy programme small fee will be paid to all orchestra members including a conductor, in order to related investment; ensure that we obtain high quality and experienced musicians. ● Contribution made by The parents and guardians of the 30+ youth members of the theatre will volunteer volunteers. their time and skills on a voluntary basis and are involved with all major shows each year, helping with set painting, obtaining props, costumes making, dressing room cover as well as other forms of fundraising.

CIO Trustees Annual Report for year ended 31.08.25FINAL Using CC TAR template April 2009

CIO Trustees Annual Report for year ended 31.08.25FINAL

Section D Achievements and performance

At 31 August 2025, CBW has no income, expenditure or assets. Assets will be Summary of the main transferred to CBW from CBWYT on 1[st] September 2025 at which point CBW will start achievements of the to operate. charity during the year

Further information about the youth theatre organisation can be found at; http://crashbangwallop.org.uk/

Section E Financial review

CBW reserves policy aims to keep small reserves (3 to 6 months of operating costs) in Brief statement of the order to cover running costs for the continuance of the charity into the next financial charity’s policy on year. reserves

At 31 August 2025, CBW has no income, expenditure or assets. Assets will be transferred to CBW from CBWYT on 1[st] September 2025 at which point CBW will start to operate.

Details of any funds N/A materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
Investment policy and objectives including any ethical investment policy adopted.

From 1[st] September 2025, CBW aims for the two main shows in the year to breakeven taking into account ticket sales and the costs of putting on the shows, which include royalties and costs of the show, hiring of the performance hall and technical equipment, a small budget for costumes (which are made by volunteers), set and props. This remains the same as CBWYT.

The main sources of funds will come from cast members subscriptions and we will also run a number of fundraising events in the year including a Christmas Fair, parents shows at Christmas, Senior cast members performances, a Christmas fair and other community fundraising events. Major operating costs include the rent payable for the Studio which is used for rehearsals, heating, lighting, cleaning and maintenance of the Studios and set storage space.

Section F Other optional information

N/A

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
Full name(s) Sharon Lane Hazel Clayson
Treasurer
Position (eg Chair etc) Chair
26 November 2025
Date 26 November 2025
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CIO Trustees Annual Report for year ended 31.08.25FINAL Using CC TAR template April 2009