2025-12-31-accounts - 11th Welwyn Garden City Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	5	3	1	2	2	5

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	11th Welwyn Garden City Scout Group 1 2 1 0 6 6 7
	AttimoreBarns
	Ridgeway
	WelwynGardenCity
	Postcode	A	L	7	2	A	D

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	DdeNaeyer
	JLacey
	A Vere
	M Thorpe
	P Mullens		Oct toDec-25
	SHill		Dec-25

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

Page 1

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) Type of governing document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods You may choose to include additional information, where relevant, about: The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. (e.g. appointed by, elected by) The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees (including 1 Ex Officio Trustee) and on average meets 6 weekly. Members of the Trustee Board complete "Being a Scouts Trustee" learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them How the charity is constituted (e.g. trust, association, company)
	The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees (including 1 Ex Officio Trustee) and on average meets 6 weekly. Members of the Trustee Board complete "Being a Scouts Trustee" learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

Page 2

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income. The Group is primarily reliant upon income from subscriptions and contributions from a resident pre- school. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed. The main areas of
concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring groups. The Group has sufficient buildings
and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income. The Group is primarily reliant upon income
from subscriptions and contributions from a resident pre-
school. The group does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Board could raise the value of subscriptions to
increase the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.

Page 3

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects Provision of indoor and outdoor adventurous activites. Including camping, climbing and archery. Team building and personal development activities areprovided to all ages. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Provision of indoor and outdoor adventurous activites. Including camping, climbing and archery. Team building and personal development activities areprovided to all ages.


	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Page 4

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	* An exciting and varied program of scouting activities Steady membership across the year with a strong waiting list Investment of £5k in camping equipment Recruitment of additional trustees Awarded Harry's Award by District Lead Volunteer

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities and maintenance of the Group's scout hut, should subscriptions or income fall short. To sustain the charitable activites, the Group Trustee Board considers that the group should hold a sum equivalent to 12 months utilities,services and insurance costs, circa £10K. To ensure that our scout hut remains well-maintained for years to come, we have established an ongoing repair fund dedicated to future maintenance and necessary upgrades. In particular the removal and replacement of the existing roof. This fund is sustained through regular contributions from our budget. There is continuous assessment of the building’s condition to anticipate potential repair costs. This is regularly discussed at trustee meetings and the funding strategy adjusted as needed. Our aim is to preserve the long-term value and safety of the property.

Page 5

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives;	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Savings accounts with competitive rates of interest are sought for cash reserves in an attempt to best mitigate any inflation erosion to the capital held.

Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) D de Naeyer Full name(s) David de Naeyer Position (eg Secretary, Chair) Chair Date 2 0 0 5 2 6

Page 6

11TH WELWfN GARDEN crry sc(KTr GROUP (A RegiSted Charity) Charity Number. 1210667 TRUSTEES. ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2025 Astons Accountants Chartered Certifiad Accountsnts 6b Parkway, Porters Wood SL Atbans AL3 6PA Paje 1

11th Wolwyn Garden City Scout Group Contents For the Year Ended 31 December 2025 Reference and Administralive t)etails Truslees, Annual ReF(Srt Independent Examinerfs Rew)rt Statement of Financial Activities Balance Sheet Notes to the Financial Statements

11th Welwyn Garden Cty Scout Group Reference and Administrative Details For the Year Ended 31 December 2025 Charity Narne Charlty Registration Number Governing Document Legal Status 11th Welvryn Garden Cty Scoul Group 1217 The Policy. Or9anisation and Rules of The Scout Assocrdti¢)n Unincorporated ass(latiOn Principal Address Attimore Bam, Rmlgeway, WePwyn Garden City, AL7 2AD Trustees The trustees who served duriNJ the year ar¥J up to the date of apKrnal of these financial statements were.. Group Lead Voluntser Chair Andrerfl Vere David de Naeyer James L&ey Michael Thorpe. Peter Mullens, Steven Hill Treasurer Olher Trustees Indepgndent Examlner Astons Accountants Chartered Certified Accountants 6b Parkway, Porters Wood St. Albans AL3 6PA

11th Welwyn Garden City Scout Group Trustees. Annual Report For the Year Endgd 31 December 2025 The trustees present their annual rewrt tojether wth the financial statements of the charity for the year ended 31 December 2025. The financral staterrtnts have been prepared in accordance with the accounting pdicies sel out in the notes and comply wlth the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities". Statement of Recommended Practice applicable to charibes preparing their accounts in accordance with the Financial Reporting Standard applicatAe in the UK Republic of IrEland (FRS 1021 {effeclive 1 January 20191. Structure, Governance and Managernent The 11 th WeWn Garden City Scout Group is an Uninc0rpted assoualion, u)nstituted under the Policy, Organisation and Rules {POR) of The Scout Association. The Scout Group is part of the wider Scout Association., a charrty registered in England and Wales (Charty No. 306101) and in Scotland (Charty No. SC0384371. The trustees of the Group, known as the Group Trustee Boa, are appointed in accordan with the rules of The Scout Associakn'on. The Group Trustee Board is responsible for the management of the propety ofthe Group and for the safeguarding of the funds. with the daY-daY administration of Ihe Group delegatj to the Group Lead Volunteer and the Group Leadership Team. New Iruslees receive an inductK)n inlo the activities and govemance of the Group and are made aware of their responsibilrties through The Scout Assocsation's online leaming programme and through guidance issued by the Charity commiOn. Financial Rgview Total income for the year anUnted to £41.735 {2024: £33,399). with total expenditure of £40.536 {2024: £25,603). This resutted in a net surplus for the year of£1.19912024.. £7,796). Total funds carried forward at 31 December 2025 annted to £83,321 (2024". £82,122). all of which are unrestricted genefal funds. The principal sour$ of income for Ihe Group are merrtjership subscriptsons. lettings of the Group's premises. fijndraising arKI events, and Gift Aid claimed on eligible donations and subscriptions. Reserves Policy The trustees have reviewed the level of free reser4es hetd by the Group. Free reserves represent unrestricted funds that are freety available to spend on any of the charitys purposes. The trustees consider rt prudent to hold reseNe5 at a level sufficient to cover at least six months of ongoing operating expendrture, together wlth an allowarte for the maintenance and replacement of equipment and headquarters infrastruciure. As at 31 December 2025. free reserves stc#xl at £83.321. which the tTUStees consider to be in line with the Fdicy. Stattrment of Trustees. Responsibilities The trustees are responsible for preparing the Trustees, knnual Rewrt and the financial statements in accordance with applicable law and Unrted Kingd(Jn Accounts'ng Standards Iuntted Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the tTUStees to prepare financial statements for each financial year which give a true and fair viw of the state of affairs of the

charity and of the incoming resour$ and application of resource5 of the charity for thal period. In preparing these financial statements. the trustees are required to: select suitsble accounting FdKie$ and then appty them consistenty: observe Ihe methods and principles in the Charities SORP. make judgements and ests"mate5 that are reasonable and prudent.. state whether apicable accounting standard5 have tEen frllowed, subject to any material departures disclosed and explained in the financial 5tatemenls', and prepare the financial statements on the going concem basis unless rt is inappropriale to presume that the Charity will continue in operaticm. The trustees a resrx)nsible for keeping prOT accounting records which disclose with reasonable accur at any lime the financial posthon of the charity and enable them to ensure that the financial statemenls compty with the Charities Acl 2011. They are also responsible for safeguarding the assets of the charrty and hence for taking reasonable steps for Ihe prevention and detection of fraud and other irregularities. Approval This report was approv&J by the Injstees on .. . and Sign on Iheir behalf by: Chair of Trustees pe5

11th Welwyn Garden City Scout Group Independent Examinerfs Report to the Trustees For the Year Ended 31 December 2025 Independent examinerfs report to the trustees of The 11th Welwyn Garrkn City Scout Group. I report to Ihe charity trustees on my examination of the accounts of The 11th We Garden City Scout Group for the year ended 31 December 2025. Responsibilities and basis of report As the charity trustees of the Trust you are reswnsible for prerwation of the accounts in accordance with the requirements of the Chankn Act 2011 (Ihe Acf). l pOrt in respect of my examination ofthe Tru5fs accounts caffied out under Section 145 of the Act and in carying out my examination I have follNed all applicable Directions given by the Charity Commission under Section 14515){b) of the ACL Independent examlnerfs statement I have completed my examinalion. I confimi that materid matters have come to my attention in connection with the exarrdnation giving (ause to believe that in any material respect: . accounting records were not kept in respect ofthe Trusl as requir1 by Section 130 ofthe Act" or 2. the accounts do not accord wrth those records; or 3. the accounts do not compty with the applicable requirements conMIng the form and content of accounts set out in the Charrties {Accounts and Reports) Regulalions 2008 other than any requirement that the accounts give a true and fair vithv which not a matter considered as pafl of an independent examination_ I have no concerns and have come across other matters in connection with the examinats.on lo which attention should be drawn in this reFhyt in order to enable a proper understanding of the accounts to be reached. Astons Accountants & Business Advisors Limil charter Certified ACcntsnts 6b Parkway Porters W¢>xl st. Albans AL3 6PA Date.. 2610£12026

11th Welwyn Garden City Scout Group ststement of Financial Activities (including Income and Expendlturo A¢¢ount) For the Year Ended 31 December 2025 2025 2024 Income and endowments from: Donations and legacies Charitable activities Other tiading activities Invesbnents 3.268 15,539 21,957 971 1.938 9.688 20,802 971 Total Income 41,735 33,399 Expenditure on: Raising funds Charitable activities 7,917 32.619 7,743 17.860 Total expenditure 40,536 25,603 Net ineome I (expenditure) and net movement in funds 1.199 7,796 Reconclllallon of funds: Total funds brought forward 82,122 74,326 Total funds Garried forward 11 83.321 82.122 All of the charitys aCtiVeS derive fn)m confv"nuing operdtions durirRg the al)ove two periods. The charity has no other recognised gains or losses other than those included in the Statement of FinanualActivities. All income and expenditure relales to unresthcted general thnds,. accordingly, a single column is presented foreach yearin lieu of separate tumnS for unstricted. $1¢fed and total funds. Page 7

11th Welwyn Garden City 5ut Group Balance Sheet As at 31 December 2025 2025 2024 Current assets Cash at bank and in hand 83.321 82,122 Total current assets 83.321 82,122 Creditors: amounts falling due wthin one year 10 Net current assets 83.321 82,122 Total net ass&ts 83.321 82,122 The fvnds of the charity: unrestn.cted funds- general 11 83,321 82,122 Total charity funds 83.321 82.122 For the year ending 31 December 2025 the charity was entitled to exemptKffl from audit under section 144 of the Charilies Act 2011 and is required to have an independent examination. The trustees acknowledge their responsibillbes for ensuring that the charity keeps accounting records which compty with section 130 of the 2011 Act and for preparing financial statements which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its ino)ming resources and apptiCAtion of resources, including its income and expenditure, for the financial year. in accordance with the requirements of sectK)ns 132 to 133 of the 2011 Act. These financial Staterrnts were apwoved by Ihe tnjstees on11 .. .tsand are signed on their behalf by: Chair of Trustee$ Treasurer

11th Wglwyn Garden City Scout Group Notes to the Finan¢lal Statements For the Year Ended 31 December 2025 1. Accounting Policies Basis of preparatton The financial ststements have teen prepared in accordan wtth Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial ReFQrting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective 1 January 2019} {Charities SORP {FRS 10211, the Financial Reporting Standard applicable in Ihe UK and Republic of Ireland IFRS 102) and the Charities Act 2011. 111h Welwyn Garden City Scout Group meets the deffinon of a public benefit entty under FRS 102. Assels and liabilrties are initially recognised at historical cost or transaction value unless otherwise stated in the rdevant account.ng policies. The financial statements are presented in slerling, which is the fub"Onal currew ofthe charty. Monetsry amounts are rounded to the nearest £1. Income recognftlon All income is Tecognised in the Ststement of Financial Activities ce the charity has enliuement lo the funds., it is probable that the in¢cAne will be received and the amount can be measured reliably. Expenditure recognition Liabilities are recognised as exFenditure as s(N)n as there is a legal or conslnjctive obligation committing the charity lo that expenditure. it is probable that a transfer of economic benefits will be required in setdemenl and the arrK)UF7t of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be direcuy attributed lo particular headings they have alk)¢ated to acttvtbes on a basis consistent wrlh the use of reSoUrs. Fund accounting Unrestricted funds are available for use at the discretion of the trustees in fvjrtheran ofthe general obj&tives of the charity. Restricted funds are subjected to restrictions on their expenditure dedared by the donor or through the tem)s of an appeal. There were no restricted or endowment fvnds during the year or the prior year. Cash at bank and in hand Cash at bank and in hand comprises rash a1 short-term de)ts with 8n original maturity of three months or less. Taxation The charity is exempt from corp)ratM)n tax on its tharttabEe &tivities under Part 11 ofthe Corporation Tax Act 2010. 2. Income from Donations and Legacies 2025 2024 Donaltons received 641 Gift Aid received Total 2,627 3,268 1,938 1,938 Page 9

Incorne from Charitable Activities 2025 2024 Membership subscriptions Meeting income (subs. weekly contrbutions) T¢)tal 13.195 125 15,539 9.688
Income from Other Trading Activities 2025 2024 Events 9.315 598 7,070 Fundraising actiwties HI of premises {renl received) 12.044 13,725 Total 21.957 20,802 Income fmm hire of premises is geneTrled thmugh letting of the Gmup s headquarters lo local groups and organisations. The twstees consider these 8Ctivities to be anlIary to the charitys prim8ry pUoSe and the income lalls wilhin the ChantS exempt 8Ctivrties for tax purposes.
Investment In¢ome 2025 2024 Bank interest receivalAe Total 971 971 971 971
Expenditure on Raising Funds 2025 2024 Events expenses Fundraising exFenses Total 7,751 166 7,743 7.917 7.743
Expenditure on Charitable Activttios 2025 2024 Utilities Venue maintenance 3.753 6,128 3,990 2,515 221 Insurance Meeting expenses Membership costs (capitation to The Scrxrt Association) Unifom 5,090 1,730 6.174 3,625 462 2,347 1,094 1,423 Badges and awards Camping equipment 1.413 5,653

Activity equipment Administration expenses Bank charges Total 679 341 317 962 597 32.619 17.860 9. Cash at Bank and in Hand 202S 2024 Cash at bank Total 83,321 83,321 82,122 82,122 10. Cr•ditors: Amounts Falling Due Within One Year There were no creditors at 310ecember 2025 {2024: £nil}. 11. Anatysis of Charilable Funds At1Jan 2025 IrKome Expendityrg At 31 Dec 2025 Unrestricted- General Fund 82.122 41,735 (40,5361 83,321 Total funds 82.122 41,735 (40,536) 83,321 13. Related Party Transactions There were no related party transaclions during the year or th8 prior year other than the trustees acting in their capacty as such. for which no remuneration vms paid. 1& Restri¢tod Funds There were no restricted funds during the year or the pricw year. Page 11

Incorne from Charitable Activities 2025 2024 Membership subscriptions Meeting income (subs. weekly contrbutions) T¢)tal 13.195 125 15,539 9.688
Income from Other Trading Activities 2025 2024 Events 9.315 598 7,070 Fundraising actiwties HI of premises {renl received) 12.044 13,725 Total 21.957 20,802 Income fmm hire of premises is geneTrled thmugh letting of the Gmup s headquarters lo local groups and organisations. The twstees consider these 8Ctivities to be anlIary to the charitys prim8ry pUoSe and the income lalls wilhin the ChantS exempt 8Ctivrties for tax purposes.
Investment In¢ome 2025 2024 Bank interest receivalAe Total 971 971 971 971
Expenditure on Raising Funds 2025 2024 Events expenses Fundraising exFenses Total 7,751 166 7,743 7.917 7.743
Expenditure on Charitable Activttios 2025 2024 Utilities Venue maintenance 3.753 6,128 3,990 2,515 221 Insurance Meeting expenses Membership costs (capitation to The Scrxrt Association) Unifom 5,090 1,730 6.174 3,625 462 2,347 1,094 1,423 Badges and awards Camping equipment 1.413 5,653