Trustees’ Annual Report for the period
From: 12 Sep 24 To: 4 Apr 25
Charity name: Bowerham School Foundation
Charity registration number: 1209999
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To relieve financial hardship and advance education for the public benefit of pupils of Bowerham Primary and Nursery School by providing additional food; learning support materials and equipment (not required to be provided by the LEA); and financial grants to enable attendance on school trips and clubs, and in extremis to ameliorate **home deprivations that impede learning. ** |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The School’s free-to-use breakfast club has primacy when allocating charitable funds. Consequently, as the charity is in the early stages of raising money, the small sums of money raised to date have been exclusively allocated to support this. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees reviewed the Charity Commission guidance on public benefit prior to approving the Constitution and accompanying policies at a formal meeting on 27 Nov 24. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Trustees approved a policy on Grant Making on 27 Nov 24. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Para 1.38 |
Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This first annual report comprises a shorter period of six months, from the approval of charity registration to the end of the financial year. This period has primarily focused on establishing governance mechanisms for good practice and initiating fundraising. We partnered with Easyfundraising in Dec 24 and received our first payment from the passive fundraising through their platform in Feb 25. This money has been allocated to purchase food items to support the free-to-use breakfast club. We have created a page on the school’s website providing information on the charity, how funds raised will be used, and how to donate. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Objective 1: Establishing governance mechanisms. In this first six months, Bowerham School Foundation has formulated and approved the following governance documents: Board Code of Conduct, Conflict of Interest Policy, Financial Control Policy, Ethical Fundraising Policy, Grant Making Policy, Fundraising Due Diligence Policy and Risk Management Policy. Bowerham School Foundation has gained the Charity Excellence Framework watermark. Objective 2: Initiate fundraising We have collaborated with Easyfundraising to generate income passively. Once proven as a positive means to generate funds, we sought to |
|---|---|---|
| increase registration for this within our school community, with a two week period of additional communication to parents and carers. Easyfundraising provided an incentive scheme, donating £1 for each new registration over this period. This has provided a solid startpoint for donations with 34 new registrations. Performance of fundraising activities against objectives set Para 1.41 At the date of the last formal Trustees meeting (19 Mar 25), income was limited to the donations from Easyfundraising, and the total was allocated in entirety to the Breakfast Club (but not transferred until after the end of the reporting period). Shortly before the end of the reporting period, a web page providing information on the charity was created on the school website and launched on school communication channels. Following this, the charity received direct donations totalling £1205, made using Gift Aid. These donations, and the pending tax relief from them, has significantly increased the ability for the charity to meet its objectives on a sustained footing for the next FY. Communication on donations received and how the income has been spent will be the focus for the next reporting year, to encourage further donations either directly or through increased registrations and use of Easyfundraising. Investment performance against objectives Para 1.41 The charity has agreed no investment objectives. Other |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has been focused on establishing secure governance mechanisms in this first reporting period, and did not expect to raise significant funds in its first six months. The money that has been raised has enabled these mechanisms to be tested and has been attributed to supporting the school’s breakfast club as a primary object of the charity. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves will be held to ensure consistent termly allocation to the Breakfast Club and, once funds allow, for grants. In practice this means that the income held at the end of the reporting period has been divided into three and apportioned to each of the academic terms, to ensure at least 12 months continuous provision. This will be reviewed at each trustee formal meeting in light of funds received subsequently. |
| Amount of reserves held | Para 1.22 | £1204 |
| Reasons for holding zero reserves |
Para 1.22 | At the time of the trustees formal meeting (19 Mar 25), £19 was held in the charity account, but with pending payments from Easyfundraising exceeding this. It was therefore agreed to allocate all funds held to the breakfast club in the knowledge that income paid in before the next meeting would provide reserves exceeding the amount allocated. By the end of the reporting period, additional donations provided significantly more income, and so the reserves now held are in excess of those planned. The agreed sum of £19 was rounded up to £20 as it had not yet been transferred. |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity has no overheads that need to be met. Any and all income is able to be allocated to the charity’s purposes. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal funds are from direct donations using GiftAid, which include one direct debit, providing forecastable further income. A second continuous form of income is from the passive fundraising through Easyfundraising. The charity has significant potential to increase this by |
|---|---|---|
| encouraging more of the school community to register: at the date of this report, there were 54 supporters registered. Investment policy and objectives including any social investment policy adopted Para 1.46 No investment of funds will be made in the next FY. A description of the principal risks facing the charity Para 1.46 The charity goes into the next FY in a position to increase the school’s pastoral spending (additional to that funded from official funds such as the Pupil Premium Grant). This is hoped to provide tangible improvements for disadvantaged pupils, that will be visible to the school community. If we are unable to sustain and increase income to the charity, there is a risk of disappointing pupil and parent expectations. Other |
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (Foundation Model) |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are comprised from the School’s Governing Body. The Chair of Trustees was voted by trustees at the Formal Meeting on 27 Nov 24. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Reference and Administrative details
| Charity name | Bowerham School Foundation |
|---|---|
Other name the charity uses |
|
| Registered charity number | 1209999 |
Charity’s principal address |
Bowerham School Foundation Bowerham Primary and Nursery School Bowerham Road Lancaster LA1 4BS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year Nam e of pers on (or bod y) entit led to app oint trust ee (if any) |
|---|---|---|---|
| David Knight | Chair | ||
| Katherine Dickinson |
Treasurer | ||
| Jane Shepherd | |||
| Simon Oakley | |||
| Joanne Banks | |||
| Daniel Baxter | |||
| Eve Elliott | |||
| Benjamin Hanley | |||
| CraigSmith | |||
| Peter Thomas | |||
Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees dèclare that they havè approved the trustees, report above. Signed on behalf of the charity's trustees Slgnature Full name(s) Position (eg Secretary, Chalr. etc) David Knight Chair e Banks Headteacher Date 17 Jul 2025
CHARITY COMMISSION Fok ENGLAND AND WAIES Receipts and paynients accounts CC16a For the period from To Section A Receipts and payments UnreSli ILte funds Restrict-- d fund5 End,?W'llQL)I lunds Total funds -ast yaa to tho nparp8¢ its tho nBaf&t£ to the neargsi £ 10 1110 no0¢ £ A1 Rgcel t$ 19 95 19 1.20S Oon81ior)s Inieresi on Oeposil acGouni Sub total (Gross income loi. ARI A2 A88¢t and InveBtment Sales. 1.224 1.424 Sub total Total receipts 1,224 A3Ptt In¢ints Bre8k.'b¥i C.knJ Grants Sub total A4 Asset and investmen¢ urcl7JsE¥, lsèe tab18 Sub total Total payments Net of re¢91pt{P&ymentsj A5 Transfer$ between A6 Cash funds last year end C-.-h i undt this y9ar end. 1,22.) 1.224 9,224 CCXX Rl accounts ISSI 30106. J25
Sectior¥ B Statement o Ro< tririEd funds to nearo$t £ I'JEiiv*ent furFds to ne4ro8t E funds to nearest f 81 Cash funds Lloyd5 1.224 Total cash funds 1.224 14greebaiancesWlth iec¢ipt5 anty par.eni$ 8ecourrtiiii Unrestrlct•d fupds io llo¥r•$i E Re8trl¢ted 'iJNds to n¢Jrfr$i £ Endowment lunds to nearoBt £ 82 Other monetary assets Tax reclyim due 301 Fund ID vlhlch ••sgt bfylo eosi loptloDall 83 Investment as8tsts FL'nd to whlch tssol bolon Ll oyal 84 A$s9ts rotained for th• charlty'8 own use Fiind to whith A01 Vhèn due BS Liabilities Signed by op.e or Iwo Irustees on Ig.iatiire Print Name Dele of approval Daiid Kni I7L2 CCXX R2 aecounls ISSI 30106.,'2025