## **TRUSTEES’ ANNUAL REPORT** ## **FOR THE PERIOD FROM 9 SEPTEMBER 2024 TO 31 MARCH 2025** **Charity Registration Number: 1209937** **TRCCT - Trustees’ Annual Report for the period from 9 September 2024 to 31 March 2025** **1** ## **CONTENTS** **Objectives and Activities ........................... 3 Achievements and Performance ................ 4 Financial Review ........................................ 4 Structure, Governance and Management . 5 Reference and Administrative Details ....... 5 Declarations .............................................. 6** **TRCCT - Trustees’ Annual Report for the period from 9 September 2024 to 31 March 2025** **2** ## **Objectives and Activities** The purposes of the charity, as described in its governing document, are the prevention or relief of poverty in Lowestoft and the surrounding areas or such wider area as may seem appropriate from time to time by providing grants, items and services to individuals in need and/or charities, or other organisations working to prevent or relieve poverty and in particular, but not exclusively, by providing food and help to those in crisis including signposting to other agencies. The charity was registered on 9 September 2024 in readiness for becoming the new home, on 1 April 2025, for two social action projects formerly conducted by Lowestoft Community Church, namely: - Lowestoft and District Foodbank (“the Foodbank”) and - Food In School Holidays (“FISH”). As the charity only became operational when responsibility for delivering these two projects was transferred to it on 1 April 2025 (including all related staff and assets), activities during the period to 31 March 2025 were confined to making all the necessary arrangements to enable that transfer to occur. Such activities included the appointment and induction of Trustees, opening a bank account, establishing a financial accounting system and appointing accountants and independent examiners, registering with HMRC, establishing and documenting policies and procedures, arranging insurance cover, preparations for receiving the ‘TUPE’ transfer of staff, entering into premises leases and tenancies, entering into contracts and agreements with various third parties, devising and implementing a fund raising strategy, seeking grants, receiving donations, establishing a budget for the coming year and communicating with stakeholders and the public. Thus, by 31 March 2025 the charity was ready to accept the transfer from Lowestoft Community Church (which went ahead as planned on 1 April 2025) and consequently to begin to achieve its purposes. Everything was in place to commence: - (i) The distribution of emergency food parcels under a Trusell Trust Franchise Agreement to those experiencing financial crisis, - (ii) The provision of wrap-around support and signposting to help recipients address their underlying cause of crisis, and **TRCCT - Trustees’ Annual Report for the period from 9 September 2024 to 31 March 2025** **3** - (iii) The coordination of the provision of meals in school holidays to families ordinarily benefitting from free school meals. In all this, the trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **Achievements and Performance** As stated above, the charity’s achievement during the period was to have everything in place in readiness to commence operations on 1 April 2025, including sufficient funding to sustain those operations. ## **Financial Review** The charity’s income during the period totalled £17,301 and arose primarily from one-off and regular gifts from individuals. Expenditure totalled £1,344 and relates mainly to costs associated with establishing the charity, such as the accounting system set-up costs and the premium for insurance cover. The charity’s financial policy stipulates that it intends “T _o maintain unrestricted funds, which are the free reserves of the charity, at a level which equates to at least three months of unrestricted expenditure (according to the current annual budget or most recent management accounts projection)_ ”. This is partly to provide a buffer against the impact of fluctuating income, but primarily to enable an orderly winding down of operations should it ever become apparent that the charity is no longer able to continue as a going concern. This level was not achieved at 31 March 2025, but the budget set for the year beginning 1 April 2025 anticipates that it will be reached by 31 March 2026. Reserves stood at £15,957 on 31 March 2025. During the period, the charity secured a commitment from Trussell Trust to provide it with a £33,000 “Emergency Support Grant”, payable on or soon after 1 April 2025, to relieve the anticipated cash flow pressures during its first three months of operations. **TRCCT - Trustees’ Annual Report for the period from 9 September 2024 to 31 March 2025** **4** ## **Structure, Governance and Management** The charity is constituted as a Charitable Incorporated Organisation and its governing document is its Constitution. Trustees are selected and appointed according to the relevant provisions of the charity’s Constitution, which state (at Section 10): - “ _10.1 Apart from the first Charity Trustees, subject to clause 12(2), every trustee shall be appointed indefinitely by a resolution passed at a properly convened meeting of the charity trustees_ - _10.2 In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO_ ”. ## **Reference and Administrative Details** |**Charity Name**|The Rob Clarke Community Trust| |---|---| |**Other Names the Charity Uses**|• Lowestoft and District Foodbank
• Lowestoft FISH| |**Registered Charity Number**|1209937| |**Charity’s Principal Address**|2 Canning Road
Lowestoft
Suffolk
NR33 0EQ| |**Names of the Charity Trustees who**
**Manage the Charity**|• Richard Youngs (Chairperson)
• Ben Parish
• Alex Godfrey
• Emma Clarke| **TRCCT - Trustees’ Annual Report for the period from 9 September 2024 to 31 March 2025** **5** ## **Declarations** The Trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the charity’s Trustees: |**Full Name:**|Richard Youngs| |---|---| |**Signature:**|| |**Position:**|Chairperson| |**Date:**|18 June 2025| **TRCCT - Trustees’ Annual Report for the period from 9 September 2024 to 31 March 2025** **6** |||||**1209937**| |---|---|---|---|---| ||**For the period**
**from**|**09/09/2024**|**To**|**31/03/2025**| |||||| |**Section A Receipts and payments**||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**15,798**
**46**
**-**
**-**
**-**
**-**
**-**
**-**
**15,844**

**-**
**-**
**-**
**15,844**
**436**
**15**
**47**
**811**
**-**
**-**
**-**
**-**
**-**
**1,309**
**-**
**-**
**-**
**1,309**
**14,535**
**-**
**-**
**14,535**|**Restricted**
**funds**
**to the nearest £**
**1,458**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,458**
**-**
**-**
**-**
**1,458**
**-**
**-**
**-**
**-**
**35**
**-**
**-**
**-**
**-**
**35**
**-**
**-**
**-**
**35**
**1,423**
**-**
**-**
**1,423**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**17,256**
**46**
**-**
**-**
**-**
**-**
**-**
**-**
**17,302**
**-**
**-**
**-**
**17,302**
**436**
**15**
**47**
**811**
**35**
**-**
**-**
**-**
**-**
**1,344**
**-**
**-**
**-**
**1,344**
**15,957**
**-**
**-**
**15,957**| |Donations|**15,798**||**-**|**17,256**| |Interest received|**46**||**-**|**46**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**-**
**-**|**-**| |**_Sub total_**_(Gross income for AR)_|**15,844**|||**17,302**| |||||| |**A2 Asset and investment sales, (see**
**table).**||||| ||**-**||**-**|**-**| ||**-**||**-**
**-**|**-**| |**_Sub total_**|**-**|||**-**| |**_Total receipts_**
**A3 Payments**||||| ||||**-**|**17,302**| |||||| |
Accountingsoftware and bookkeepingsupport|**436**||**-**|**436**| |Bank charges|**15**||**-**|**15**| |DBS checks and ICO Registration|**47**||**-**|**47**| |Employers, Public Liability, Buildings, Contents
and Trustee Indemnity Insurance|**811**||**-**|**811**| |
Fundraisingcosts|**-**||**-**|**35**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**-**
**-**|**-**| |**_Sub total_ **|**1,309**|||**1,344**| |||||| |**A4 Asset and investment**
**purchases (see table)**||||| |**,**|**-**||**-**|**-**| ||**-**||**-**
**-**|**-**| |**_Sub total_ **|**-**|||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||| ||||**-**|**1,344**| |||||| ||**14,535**||**-**|**15,957**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**14,535**||**-**|**15,957**| CCXX R1 accounts (SS) 22/06/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B1 Cash funds**
**B5 Liabilities**|Signature
Accountancy fees (accrual)
**Details**
Cash at bank
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**14,535**
**1,423**
**-**
**-**
**-**
**-**
**14,535**
**1,423**
OK
OK
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**600**
Print Name|**Restricted**
**funds**
**to nearest £**| |---|---|---|---| ||||**1,423**| ||||**-**| ||||**-**| ||||**1,423**| ||||OK| ||||**Amount due**
**(optional)**| ||||**600**| ||||| ||||| CCXX R2 accounts (SS) 22/06/2025 2