Reports & Accounts
For the financial Period Ending 31[st] December 2025
Legal & Administrative Details
Charity Name: Churches Together In Caversham Holiday Club Charity Number: 1209851 Charity Address: c/o Caversham Baptist Church South St Caversham Reading RG4 8HY Trustees: Tamsyn Wilson Richard Wilson Pamela Asbury Mark Burton Stephen Cantwell
Trustees Report
This report covers the period from the registration of the charity on 3[rd] September 2024 through to 31[st] December 2025. The charity has selected 31[st] December as its year end date for future years.
Objects of the charity
The object of the charity is the advancement of the Christian faith in Caversham and the surrounding areas, by the provision of holiday clubs, with Christian content for children (of all faiths and none), or other activities, with Christian content for children (of all faiths and none) as the trustees decide.
Summary of the charity's main activities and achievements
The charity organised a holiday club from 28 July to 1 August 2025 for children in reception to school year 6 held at St Anne's School. It was decided to keep numbers slightly lower than previous years with initial sales limited to 20 children per year group. Demand for tickets was very strong and every age group other than year 6 sold out with some selling out on the first day of ticket sales. Some additional tickets were released and eventually 147 were sold in total. There were also 25 Young Leaders who are of secondary school age.
The holiday club ran successfully, despite some challenges with works being carried out on the school site at the same time as the club and some wet weather at times. The holiday club made use of Scripture Union's Deep Sea Divers material which was well received. A particular highlight was the Fun Friday open afternoon which featured a petting zoo for the first time.
The charity distributed a post-event survey to the parents of attendees with 34 responses received from parents of 51 attendees. Overall feedback was very positive with an average star rating of 4.8 out of 5 and a Net Promoter Score® of 88. The feedback from this survey will be used to help improve our future holiday clubs.
In planning the activities, the trustees have applied the guidance on public benefit issued by the Charity Commission.
Financial Review
Overall income was for the period was £6,485. Expenditure for the period was £6,156.
Ticket sales were £4,385. Donations were £1,1785 including a £1,200 grant from Churches Together in Caversham, £250 from the Caversham Bridge newspaper and £335 from individual donations plus Gift Aid of £75. A further £240 was received from a local church for taking spaces on the First Aid Course we arranged for some volunteers.
Expenditure included £2,654 on event costs, £2,134 on craft and activities, £1,146 on clothing and training for volunteers, £143 on sales and marketing costs and £59 on overheads.
The surplus of £329 was added to £2,428 passed across from the predecessor charity to give a final balance of £2,757 carried forward into 2026.
Reserves Policy
The charity aims to hold a minimum of £1,700 which is approximately 25% of the budgeted cost of running our annual holiday club. This should allow the charity to fund the costs of future holiday clubs, and cope with unplanned events, such as having to cancel for one year at short notice. At the period end, the charity held unrestricted cash of £2,757.
Signature
This report was approved by the trustees on 17 May 2026, and is signed on their behalf by:
Richard Wilson, Treasurer
Receipts & Payments Statement
| Receipts | Total | Payments | Total |
|---|---|---|---|
| Donations & Legacies | Charitable Activities | ||
| Donations and Grants | 1,785 | Event Costs | 2,674 |
| Gift Aid | 75 | Craft and Activities | 2,134 |
| Charitable Activities | Volunteers and Staffing | 1,146 | |
| Event Income | 4,385 | Sales and Marketing |
143 |
| Other | Support | ||
| Other Income | 240 | Overheads |
59 |
| Total receipts | 6,485 | Total payments | 6,156 |
| Receipts less payments | 329 | ||
| Assets passed from predecessor charity | 2,428 |
||
| Net Receipts / Payments | 2,757 | ||
| Total Cash Funds Brought Forward | 0 | ||
| Total Cash Funds Carried Forward | 2,757 |
Asset & Liability Statement
Assets: Liabilities Cash: £2,757 None
These accounts were approved by the trustees on 17 May 2026, and is signed on their behalf by:
Richard Wilson, Treasurer
Notes to the Accounts
Accounting Policies
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes.
All funds held by the charity are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Transactions to Related Parties
There were no transactions with related parties during the accounting period.