ROTHERFIELD VILLAGE HALL
A Charitable Incorporated Organisation
ACCOUNTS
FOR THE YEAR ENDED 31ST DECEMBER 2025
Contents
Page
Annual Report
Statement of Financial Activities
Balance Sheet
Statement of Cash Flows
Notes to the Accounts
8-10
Independent Examiner's Report
11

ROTHERFIELD VILLAGE HALL
TRUSTEES'ANNUAL REPORT
FOR THE YEAR ENDED 31- DECEMBER 2025
l. Reference and Administrative Details
Charlty name:
Charity number:
Principal address:
Legal torm:
Governlng documen
Rotherfield Village Hall
1209841
North Street, Rotherfield, East Sussex TN6 3LX
Charitable Incorporated Organisation ICIOI
Constitution adopted on 8 August 2024
The trustees and members of the ao and Commlttee of Management servln8 durlng the year
were:
Elected Trustees {8 majtlmum)
Jeff Thomas lappointed 8 August 20241
Sharon Turner lappolnted 8 August 20241
Mark Howard lappointed 8 August 20241
Ann Slmmonds lappolnted 8 January 20251
Phil Ireland lappointed 8 January 20251
Mark Slmmonds1?ppolnted 28 November 20241
Chairnian
Vlce-chairnian
Treasurer
Appolnted Tr￿tee$ {8 maxlrnum)
Appolntln8 User Bodles
Adam Hardy lappolrrted 28 November 20241 Rolherlield Partsh Councll - Secretary
Andy Miller lappoirrted 8 January 20251
Rotherfield Players
Vlcky Cheeseman lappolnted 8 January 20251 Rotherfleld St. Marttn
Cynthla Yates lappointed 8 January 20251
Rotherfield Short Mat Bowls Club
Judlth Hardy lappointed 8 January 20251
Rotherfield Baby & Toddler Group
Josephlne Harewood lappointed 8 January 20251 Rothefh"eld Women's Institute
Covopted Trustees13 maxlmuml
None
The trustees are the only members of the CIO. If the CIO is wound up eath mernber 15 liable to contrlbute
up to a maximum of £1 towards the payment of any Ilab411ttes.
2. Structure, Governance and Management
The charity is governed by its CIO constitution and is registered with the Charity Commlsslon. An Annual
General Meeting is held each year and is open to all Inhabltsnts of the Parish, although only those aged 18 or
over are eligible to vote. By a Deed of Vesifng Declaration dated 21 November 2024 all property belongin8 to
the fornier charlty known as Rotherfield Willage Hall. with wstered number 268271, wa5 transferred to the
CIO wlth re8lstere(i number 1209841 and atso known Js Rotherfield Village Hall, with effect from l January
2025.

ROTHERFIELD VILLAGE HALL
TRUSTEES'ANNUAL REPORT
FOR THE YEAR ENDED 31- DECEMBER 2025
The CIO ComMen￿d actfvity wtth effect frorn l January 2025. The charity, with registered number 268271,
ceased to operdte after 31 De￿mber 2024 and has now been ￿MoVed from Cha￿ty reglster.
Tru5tee5 are appointed in accordance wrth the constitution. Recruitment is based on ensuring an
appropriate mix of skills and local knowledge. There must be at least five charlty trustees but therels no
maximum number.
The trustees meet monthly to oversee the management of the hall. review bookings, monltor finances, and
consider maintenance requirements. Day-to4ay management of bookings and hall administration Is
carrled out by our bookin8 secretary.
3. Objectlves and Public Benefft
Charltable Oblert
The objert of the charity is:
To provide and maintain a village hall for the use of the inhabitants of Rotherfield without distinction of
polltScal, religlous or other opinions, includin8 use for Meetings, letture5, cla55es and recreatlon, with the
object of improving the condltlons of Ilfe for the sald Inhabltants.
Publ1¢ Benefft
The trustees confirm that they have had regard to the Charlty COMMI￿lOn,$ guldance on publlc beneflt.
The vlllage hall provldes publlc beneflt by:
Offering an affordable community space for local groups and resldents
HostSn8 socSal, recreatlonal and educatlonal artlvitles
Supporting health and wellbeing through exerase classes and clubs
Providrng a venue for parish meetings and community events
The hall is available for hire by individuals, tommunty 8roups and local or8anlsatlons at reasonable and
competitive rates.
4. Actlvitles and Achlevements Durlng the Year
Ourlng the year the vlllage hall:
Horted regular user groups including theatrlcal perfomlances. sporting fixtures, art Classes, fitness
classes, luncheon club events. local sodal group meetlngs and parish councll meetlngs
Was hired for private events such as birthday partses, family celebrations and memorial Servi￿$.
Supported community events including seasonal fairs
Undertook maintenance and improvement works including the installation of acoustic panels in the
main hall

ROTHERFIELDVILLAGE HALL
TRUSTEES'ANNUAL REPORT
FOR THE YEAR ENDED 31ST DECEMBER2025
Total hall usage for the year was approximately 1.820 hours of hire compared to 1,886 hours in the
previous year. The trltstees are pleased that the hall continues to be a valued cornmunity asset and are
grateful to our Booking Secretary and aeaner, Mrs V. Lewls, whose Work is much appreciated.
5. Flnanclal Revlew
The accounts have been p￿Pared on the accruals basls In accordance wlth the Charltles Act 2011 and
appllcable regulatlons for tharftles preparing micr(Fentity accounts.
Income
Total Income for the year was £34,088 and was received from:
Hall hlre fee5
Grants
Donatlons
Feed In Tarlff
Other Sncome
Expendltur•
Total expendItU￿ for the year was £31,853 and related malnly to:
Utllitles lelectrlcity, heatln& waterl
Insurance
Repairs and maintenance
Cleaning and supplSes
Adrnlnlstfation costs
Oepreclation
Net Movement In Funds
Net surplus for the year wa5 £2.235.
Total funds at year end.. £152,622 of whlch £51.927 is represented by net current assets.
The trustee5 conslder the financlal pos￿10n of the charity to be stable and satisfactory.
The Charlty's bankers are CAF Bank Ltd.
The Independent Examiner 5s Vlncent Blake, Chartered Accountants. and the CL)mmittee15 very gratefLFI for
their assistance.
6. Reserves Policy
The trustees aim to mainlain sufficient unre5tTitted fvnds to cover routine running costs and unexpecte(i
repairs.

ROTHERFIELDVILLAGE HALL
TRUSTEES'ANNUAL REPORT
FOR THE YEAR ENDED 31ST DECEMBER 2025
Details of the Chariws funds and reserves are set out at Notes 6 & 7 to the accounts.
At the year end, unrestrirted general reserve5 Stood at £18.286 and the trustees believe this level of
reserve5 is appropriate given the need to maintain the bvilding and manage unforeseen Maintenan￿ costs,
7. Risk Management
The trustees have considered the main risks facing the charity, which include..
Reduced hall booklngs
Rlsing utllity and maintenance costs
Major buildlng repalrs
Health and safety dsks
To mltlgate these rLsks the tn15tees:
Regularly review hlre charges
Monltor finan￿ at each meetln8
Maintaln appropriate insuran
Carry out ￿gUlar bulldlng Inspettions and safety checks
8. Plans for the Future
In the coming year the trustees aim to:
Malntaln and improve the fabrlc of the buildin8
Increase community Use of the hall
Seek grant fundlng for Sdentified improvement prolects
Contlnue to ensure the hall Temains financially sustainable
9. Trustees. Respon51bllltles Statement
The trustees are responslble for preparlng the Trustees, Annual Report and the financial statements In
accordance wlth appllcable law and re8ulatlons.
The trustees declare that they have approved thls report.
Slgned on behalf of the trustees:
Name:
Posrtion..
Jeff Thomas
Chairnian
Date..

ROTHERFIELD VILLAGE HALL
STATEMENT OF FINANaAL ACTivmES
FOR THE YEAR ENDED 31ST DECEMBER 2025
For information only
2024
Fund5
Fund5
2025
Inwme
Gr4nt5 and Oonatlons
Donat10fi5
Grant from SSE
Compensation from South Eart Water
Charitable Artviitles
Hire charge5 tor use of hall
Sale of books and Sundry incorne
In*4estment Incomè
Feed in Tariff
Bank interest
30
62
loo
30.053
59
Xl,053
59
30,143
117
1.619
827
1,619
827
1.351
1,036
33,309
Tot•1 Intome
Expendlture
Repalr5 and malntenance of hall
Refurbi5hrnent projerts
Clèanin8
Electrlclty
Gas
Rènt
Insurance
Business rates
Water
Booking Secretary fees
Property valuation fee
Printin& p￿t and statlonery
Advertisin8
L5cenc•s
Bank charges
IT software and support
Sundry
Depreclatlon
Total expendltur•
3,081
2262
5,852
2,587
5.693
3A181
2262
s￿52
2.587
5.693
1.146
5,109
6,072
1,921
4,113
1,742
183
516
1,358
4,195
516
1,358
4,195
4,561
642
24
261
251
295
353
144
3,645
31.853
353
144
429
269
5,848
33,282
31,853
Net IncomellExpendlturell¢x the Yeai
Transfer
2,235
2.235
27
Total Funds brou8ht forward
150,387
150.387
ISO,360
Total Funds carrled forward
152,612
152.622
150.387
The note5 on pa8e58 to Ioform p3rtoftheseKcounts

ROTHERFIELD VILLAGE HALL
BALANCE SHE
AS AT 31ST DECEMBER 2025
For inforniation only
2024
2025
FIM•d assèts
Leasehold )fillage Hall
Furnlture and equipment
Cornputer equipment
Total Flxed Assets
Current assets
Debtors
Bèlances at bank:
Deposit accounts
Current accounts
Cash in hand
85,085
.160
450
86,821
10,673
67S
100.695
98,169
5.loz
5,450
43,266
5.182
39,448
9,628
814
48.$68
53,670
49,890
55,340
Uabllltles
Credltors fallin8 due wlthln one year
¥743
1,743
3,122
3,122
Net current ass•ts
51.927
52,218
Totsl assets le55 current Ilabllltles
152,622
150,387
The Funds of the Charlty
Unrestrlcted lunds
General Funds
Designated funds
Vllla8e Hall
Equlprnent renewal
Major repairs
6&7
18286
15,698
85,085
39,930
9321
86,821
38,400
9,468
134.336
134,689
Total Charlty Funds
152,622
150,387
Approved by the Committee of Management on
and signed on its behalf bv..
Chairman
Jeff Thomas
Hon. Treasuref..
Mark Howard
The notes on page$ 8 trj lofomi ￿rt01the* accounts

ROTHERFIELO VILLAGE HALL
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 315r DECEMBER 2025
For information onlv
2024
2025
N•t cash 8en•rated by lusÈd Inl operatlng actlvltles
7,891
Cash flows from Invtsttng Xlivrties:
Feed in Tariff
Interest
L619
827
1,351
1,036
2.387
11.0121
15,1091
Expendlture on ftxed assets
Expendlture on refurbishment projects
Net used ln lTr¥esilnK acllvities
16,1711
(22621
15.9871
13,7341
Cash flows frgm financln8 artl¥hle5:
Grants received
Compensatlon
Donations
SC
Icrf)
62
1,530
662
Chan8• In cash and equl¥4lents lfi the Y￿r
113221
4,819
Cash and ¢ash equlvalents brought fward
C•sh and tssh equl¥alents orrfed foThYard
49,8gl
45,071
48.568
49,890
Re¢ond15atlon of nrt rn0￿M¢￿t In funds to n•t cash Ilowfrom owratln8 adMtI
2025
2024
Net mov•m•nt In funds
Net Income for the year
Add back.. DepreclatSon ch¥r8e
Expenditure on refvrblshment projects
Investment In¢ome shown In Investlng actMtI
Income from flnan¢lng artlvltles
Decrease Ilncreasel In debtOTS
Increase IDecreasel in creditor5
Net cash fje￿r￿ted bylused Inl operat1￿ attl¥hles
from Pa8e 5
2235
27
5.848
5,109
12,3871
16621
27
1711
7.891
2262
IU461
IL5301
Dedu¢t.'
IIA791
3.135
The notes on page$ 8t0 10 form part of these ac¢ounts

ROTHERFIELD VILLAGE HALL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST DECEMBER 2025
l Accountlby pollcies
al Basis of preparation and assesgnent of 8olnÉ conctrn
These Accounts have been prepared underthe historic cost convention and In accordarte
with the Statement ot Recommended Prattite"Accountin8 and Re￿rtIng by Charitie5"
preparing their accounts in accordarKe with the Financial Rew)rtin8 Standard applicable In the
UK and Rebublic of ITeland IFRS1021 second edrtKJn issued in October 2019 and the
Charities Acts 2011 and 2022.
The trust constitutes a public benefft entity as defined by FRSIO2.
The trU￿ee$ considerthat ihere are no material uncertainties atr￿Utthe Trust's abllity to tontinue as
goin8 concem.
bl Funds struthr•
The charity has four unrestrlcted lunds, comwiyng a General Purposes Fund and Deslgnated Funds
covering the Vllla8e Hall, Equlpment Renewal and Major Repalrs. Full detsils of these are disclosed
in Notes 6 & 7.
¢1 rec4gnltlon
All incoming resources are accounted for on the accrua￿ basis and once the charity has entitlernent
to the Income. It15 probable thatthe Income wlll be re¢elved and the amount of income receivable
can be mèasured reliably.
dl Expendlwre r•to8nldon
Uablllties are reco8nised as soon as there is a le8al or conStr￿t￿e obl18a￿On commlttln8 the charity
to that expendlture. rt is pr¢)bal￿t that settlement will be required and the amount of thè obligation
can be measured reliab￿. All e¥penditure15 accounted for on an accnjals basls and relates to ¢haTltable
activities.
•1 Tan8lble Ilxed assèts and deprtdatk
All assets costlng more than £l.OCQ are capltalised and valued at historical cost.
Depreclation Is provided on fixed assets at the followin8 rates based on their current
useful1Sves and their anticipated residual values :.
Leasehold Vtllage Hall
Furniture and equipment
Comwter equipmert
2% per annum on cost
IOX per annum on net book value
33.3% per annum on cost
f) Debtors
Oebtors are measured on initial reco8nf(ion at settlement after arytradè dis¢ourtts.
Sybsequentlythey are meaSU￿d at the cash orother consideration expKted to be received.
¥) Credltrys
The Charity has creditors vthich are measured at settlement amounts les5 any trade discounts.
The Charity incurs no costs in connettion its govemance as this is carried out on a voluntary
or honorary bèsis. The Cornmittee estimates total volunteer drne at 840 hours per annum.
No member5 of the Comrnitree of Mana8ement nor any person connetted wth thèm ha5 received
or Is due to recèi¥e any remuneration or expenses forthe year direcdy or indire¢dy frorn the
Charlty's funds. There were no Related PartyTransattions durirg the year.

ROTHERFIELD VILLAGE HALL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST DECEMBER 2025
3 Flxed a51ets
Vlly Hall ew1w)￿t
Totsl
At 1st January 2025
Addition5
Scfapped in the year
At 31st December 2025
Depreciatlon
At 1st January 2025
Charge for the year
Scrapped ITr the year
At 315t December 2025
Net book value
At 31$1 Decembw 2025
86.821
10,673
6.171
675
98.169
6.171
86Wi
16
675
1.736
225
3.645
1.736
225
3.645
.160
450 1fy),695
At 1st January 2025
86,821
10.673
675
98.169
Under the tems of a lease dated 13th August 2024. Rotherfidd Parish Council granted a lease of 99 years
er Rotherfield Vlllage Hall. expirin8 on 12th August 2123. at a rent of £1 per annum.
Under the General VèstSn8 Declaration dated 21si November 2024 the leasehold title number ESX434570
was vested in Rotherfield Wllage Hall CIO. registered number 1209841, and this was re8iStefed bv
HM Land Re8iStry on 22 Januèry 2025.
Rotherfeld Vlllage Hall Ls now Insured for £1,830,(fKI
Durlng the year £6.171 was spent on installlre acoustit panels in the Main Hall.
Furnlture and equlpment In the Hall Is now insured for £88.(￿ whkh irKltyJes £16,iJXI relatin8 to
equlprnent of user groups.
2025
2024
4 D•bto
Hlre char8es re¢•vable
Other debtors
Prepayments
Totsl
2.422
150
2,530
5.102
3,131
138
2,181
5,450
S Crethlors.. Jmounts h111￿ du* wlthln t)nt y￿r
Tra(te creditors
Other creditors
A¢cruals
Total
619
1.317
200
1.60S
3.122
824
1.743

ROTHERFIELD VILLAGE HALL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST DECEMBER 2025
6 Fund5 and transfers
Genèrdl
Purposes Vmla
Dewated Funds
Equlpment
Renewal
Major
Repa*s
Totsl
2025
At Istjanuary 2025
Surplus I Ideficitl for the year
Transfers
At 3tst December 2025
15.698
326
2,262
86.821
11.7361
9,468
1,736
11,8831
9,321
150,387
2235
85.IXS
39.930
152,622
The General Purposes Fund ¢omwises the Charlty's free reserves and represents approximatelv
6 rnonths, normal running costs. excludi￿ depreciation and ￿f￿￿)Ishrnent projects.
The Village Hall Fund reprewts the net book value of the leasehold Vlllage Hall.
The Equlprnent Renewal Fund represents the accumulated depre¢iatbtin of existing equlpment
less amounts char8ed to the fund. ourf￿the year costs of £379 weretharzed to the fvnd
to coverthe costs of replacement Items.
The Major Repairs Fund ￿presents r¢seNes set aslde to (over major repalrs orconthbute to
the eventual replacement of the Hall. Duringthe year £1,883 was char8ed to the fund to cover
cost of re-wlrlng thè water bollerclr(ult and remedlal eltttrlcal I￿rk Identlfled as necessary
following the 5 year inspeaion.
7 Analysjs of net amets ty fund$
Gtnernl
Purpus•s
D•sl8nated Funth
Equlpment
Aenew•l
Vllla
M•lor
Repglrs
Totsl
2025
Flxed assets
Net ¢urrent assets
85,085
15,610
24,320
39.930
IfKI,695
51,927
151622
18.286
9,321
9,321
io

Independent Examinerfs report to the Trustees of Rotherfield Willage Hall
We report to the trustees on our examination of the atcounts of Rotherfleld Village Hall (the CIO)
Charity Number 1209841 for the year ended 310e￿rnber 2025, whith are set out on pa8es I to 10.
Responsibllltles and basis of report
As the charity trustees of the CIO you a￿ responsible for the preparatSon of the accounts In
accordan￿ wfth the reqLsirements of the Charities Act 2011 (the Attl and the Charities Act 2022.
We report In respect of our examination of the Charitys accounts carried out under settion 145 of the
2011 Act and Sn carrying out our examinatlon we have followed all the appllcable Directions 8lven by
the Charity Commission under sertion 14515llbl of the Art.
Independent examlnerfs statement
We have completed our examlnatlon. We confirni that rK* material matters have come to our
attentlon In connethon wlth the examlnatlon glvlng us cause to believe that In any material respect..
accounting records were not kept in respect of the Charfjty as requlred by sertlon 130 of
the Act,. or
2. the accounts do not accord with those recofds; or
3. the accounts do not comply with the appllcable requlrements concernlng the form and
content of accounts set out in the Charitles (Accounts and Reports) Regulations 2008
other than any requirement that the accounts glve a "true and falr vlew" whlch Is not a
matter considered as part of an Independent examinatlon.
We have no con¢erns and have come across no other m3tters In connection with the examination to
whlch ￿entIon should be drawn In this report In order to enable a proper understandlng of the
acco
nts to be reached.
Vlncent Blake
Chartered Accountants
Rotherfield
Date:
2026.
li