**To** ## **Trustees' Annual Report for the period** Period start date 16 August 2024 Period end date 31st March 2025 **From** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1209627 Preppies Youth Theatre **Charity's principal address** Ponteland Memorial Hall Darras Road Ponteland **Postcode NE20 9NX** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Carole Davies|||| ||Jackie Wighton|||| ||Emma Hedley|||| ||CarlyHarkins|||| ||Tom Paterson|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation - (eg. trust, association, company) Trustee selection methods Appointed by Trustees - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; Anti Bullying and Harassment Policy Code of Conduct for Volunteers & Staff Complaints Policy DEI Policy Health & Safety Policy Child Protection Policy Safe Guarding Policy - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 ## Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ## Membership:- Preppies’ numbers are generally around the optimum number of 40 to 45. As older Preppies have moved on to prepare for exams or to start university and training courses, there has been no shortage of new members joining us. We do not need to advertise any vacancies as we have been fortunate in always being recommended via social media and through other contacts. We are also very fortunate that our older members, those in Years 10 and 11, are willing and able to become Young Leaders and to provide much-needed help with younger children and with running warm- up games and activities. The Year 12 and 13 Preppies who stay with us become Senior Leaders, following in the footsteps of so many other young people who have now moved on to university etc. Several Preppies are also currently engaged in Duke of Edinburgh Awards through their volunteering with Preppies. We are particularly proud of the excellent example being set to younger Preppies in their different ways by Senior Leaders. Frozen -January 2025:From September 2024 to January 2025, we were hard at work preparing for our production of Disney’s very popular musical. We double cast all the leading roles knowing that in January we might be facing winter cold and flu bugs. We divided the Preppies into 3 teams but despite some very complicated arrangements, the Chaperones and all the Cast always seemed to know exactly who was meant to be where and when for the performances. The company worked together really well and we were incredibly proud of all our Preppies including the backstage and technical team. Parents were amazing in finding the necessary costumes which looked so good and we thank them so much for this. Huge thanks must also go to our team of Music Coaches, and our choreographer who worked tirelessly to build the confidence of our young cast in their singing and dancing and we are very grateful to them for the way the Preppies, many of whom had never been on a stage before, were able to give the excellent performances we all saw and enjoyed. Thanks must also to our Tech Director for a very special innovation, the Video Wall. So much hard work on his part went into this and it really added greatly not only to the visual effects but also to the children’s confidence and enjoyment. As ever, we acknowledge the debt we all owe to our team of Chaperones. This team were amazing and the calm friendly atmosphere they created in the dressing rooms was a pleasure to see. March **2012** **TAR** 3 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The trustees have reviewed the charity’s financial position and agreed to maintain unrestricted reserves at a level equivalent to 3 months’ operating costs (currently £2,120). This level is considered sufficient to ensure the charity can continue its activities in the event of unforeseen income shortfalls or unexpected expenditure. As at 31 March 2025, unrestricted reserves stood at £3,873, which is above the target level. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Emma Hedley **Position (eg Secretary, Chair,** Trustee **etc) Date** 30/01/26 March **2012** **TAR** 4 CHARITY COMMISSION ES Preppies Youth Theatre 1209627 Receipts and payments accounts CC16a For the period from 3110312025 16108r2024 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Totsl funds Last year to the ￿arest to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Recei ts Sutscnpbons Perforrna Donabons FundraisAng 4.930 3,804 300 850 4,930 3,804 t Sales 850 tota rDSS Income AR) or 9.884 A2 Asset and investment sales, (see table). Total receipts A3Pa ents R￿rn Hire Vugf & Tee.h Coaching Admin- Insurance & Wetsite Performance Costs 2,010 1,260 971 6,124 1010 1,260 971 6,124 Sub total 10,365 10,365 A4 Asset and investment urchases see tsble Sub total Total payments 10,365 10,365 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last ￿ar end Cash funds this year end 481 481 3,872 3,872 XR1 unts (SS) Section B Statement of assets and liabilities at the end of the period un￿￿triCted funds to nearest £ Rpstricted funds to nearest £ Fndnwment funds to nearest £ B1 Cash funds Bank 3,873 Total cash funds 3,873 (agree balartto receipts arxl paymerts Acco￿t(l)) Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Fund to which asset belon Cost (optional) Current value tlonal 83 Investment assets Fund to which asset ￿lon Current value tional DL'tails Cost (optlonal) B4 Assets retained for the charltys own use Fund to whlch Ilablli relates Amount due tional ndue tlonal Deljil: BS Uabllitles Signed by one or two trustee8 on behalf ol all the trustees Signature Pnnt Name Date of roval Emma Hedley 30101 r2026 Carly Harkins 3010112026 CCXX R2 accounts (SS) 29101r2026