**Aldersbrook Lawn Tennis Club (ALTC) Trustees’ Annual Report for the Year Ended 31 March 2025**
## **Reference and Administrative Details**
Charity Name: Aldersbrook Lawn Tennis Club (ALTC)
Charity Number: 1209472
Registered Address: **Aldersbrook Lawn Tennis Club,** Blake Hall Crescent, Wanstead, LONDON, Essex, E11 3RH
Correspondence Address: [Insert if different]
Trustees :
## Chair & CIO Trustee: Sam Waton ;
Secretary & CIO Trustee: Julian Stanley - confirmed
Treasurer & CIO Trustee Hugo Brady
Membership Secretary & CIO Trustee Pat Bauman
## Match Secretary/IT Manager & CIO Lora Mihaylova Trustee
## **Structure, Governance and Management**
ALTC is governed by its Charitable Incorporated Organisation (CIO) constitution , adapted to the Charity Commission template and incorporating club rules to ensure robust governance and safeguarding for the future. The move from unincorporated amateur sports association to CIO status was recognised by the Charity Commission on 6 August 2024, and subsequently fully endorsed by the membership at the ALTC AGM, 14 October 2024.
The Committee meets monthly and is responsible for strategic direction, financial oversight, safeguarding, and operational management. The club’s constitution and policies are reviewed annually and updated as required. The committee serving from the period April 2024-March 2025 were elected at the AGM of October 2023, and then re-elected with affirmation of initial trustees in October 2024. The revised club rules allows non Trustees to serve on the Committee with restricted voting rights in order to carry out club functions.
There have been the following changes to the Committee 2024-25 since the October 2024 AGM
February 2025 Gary Martin stepped down as Bar Manager (not a trustee)
11 March 2025 - Tony Nunes was co -opted onto the committee as Social Membership Rep (but not as a Trustee)
July 2025 - Julian Stanley was co-opted onto the Committee as ALTC Secretary and Sharon Trotter stepped down from this role
## **Objectives and Activities**
The club’s charitable objectives are:
- To promote and provide facilities for the playing and development of tennis for all ages and abilities.
- To advance amateur sport and community participation in healthy recreation.
- To ensure a safe, inclusive, and welcoming environment for members and visitors.
Activities during the year included:
- Facilitation of a healthy social tennis scene for our members on multiple days of the week.
- Coaching programmes for juniors and adults, delivered by LTA-accredited coaches.
- Competitive league participation (South West Essex, National, Essex, and Vets leagues) For Details see Captains’ Reports in Appendix.
- Social events, open days and club finals day.
- Expanded ability to allow non-members and the wider community to use the courts,, in line with LTA guidance.
- Maintenance and improvement of club facilities, including courts, floodlights, and clubhouse.
## **Achievements and Performance**
Infrastructure and Facilities:
- Completion of major ground works, including resurfacing courts 4, 5, and 6, installation of new LED floodlights on these courts, and upgraded fencing.
- Installation of CCTV in response to security incidents.
- Tree survey commissioned, with ongoing work to address overgrown areas, improve safety and allow for upgrade of expensive halogen floodlights (on existing courts).
Membership:
ALTC currently has 322 members. 7 months into membership year 25/26, this puts us flat to where we ended membership year 24/25. 51% of members are adult and this is 7% down on 24/25, while kids/youth membership is up 10%.
2025 renewal rate was 78%, up from 72% last year and it's great to see retention strengthening.
May’s open day was quieter than 2024 and only generated 5 new members. This is our biggest recruitment effort every year, done in conjunction with an LTA national campaign and we offer a special discount rate. While open day results were soft, we have seen strong organic growth averaging ~ 15 new members a month since May.
With 5 months to go in the membership year, at the current rate of growth, we can expect to end the year at least 15% up on 24/25 with upward of 350 members. It is great to see continued growth in membership after a post-covid slump.
Coaching and Participation:
- Coaching delivered six days per week, with high demand and waiting lists for most groups.
- Successful club championships and box leagues, with ongoing efforts to improve participation and feedback.
Social and Community Engagement: April 2024- March 2025
In May 2024 We had a successful Open Day (49 booked plus 30 walk-ins), with many club members volunteering as hosts to hit with prospective members.
From June 2024 we introduced regular Friday evening summer socials with drop in tennis, followed by an open bar . We promoted a £10 Summer Social Membership to local residents and families and monthly music nights with admission charge as an added attraction. These featured a combination of local bands and professional artists such as bossanova singer Luna Cohen so varied ticket prices accordingly. Attendance varied as such a programme needs time to build up, but income through the bar was steady and feedback from locals was positive. The monthly music nights continued through the winter season
In December, 24 members enjoyed the traditional ALTC Christmas Curry night after Tuesday Social Tennis
In 2024-25 we again had a successful Summer Social Programme where the bar was opened every Friday from the start of May to the end of September. This takes a lot of commitment from the Bar Volunteers to be available, often from 6.30pm to 11.30pm, so huge thanks to everyone who volunteered. We currently have 52 social members and 10 more registered to 'keep in touch', and advertise events on local WhatsApp groups and Facebook. We have also had a variety of events on the '2nd Friday of the month' with a range of success. Consistent advertising, forward planning, and building our marketing lists will be focused on in 2026.
## **Other**
The club was very saddened in January 2025 by the passing away of one of our young members, Matthew Bryzak aged just 16. Matthew had been a member of the club for under a year and showed immense dedication and enthusiasm for tennis, progressing from absolute beginner to gaining LTA coaching qualifications. He was passionate about his tennis and loved helping juniors to progress. Club Members, friends and family have set up bursary to enable the club to continue to support this purpose. Over £1500 has been raised so far and these funds will be distributed through local schools.
## **Financial Review**
The accounts are presented in Appendix 1 below. They have been independently verified by Mr Justin …
Overview:
1. Members Fees The annual membership income received in the year increased significantly compared to the year before. It is the view of the Committee that the investment in the courts had a major impact on this, with all six courts now available year around.
2. Major Club Works The final aspects of the major ground works were completed in the year with the new floodlight systems put in place. The club secured an interest free loan of £30,000 from Essex LTA to in part assist with the funding of the overall renovation works project, this is repayable over 5 years.
3. Operating Profit. The Operating Profit in Section 3 is intended to show the profit/loss of usual activities in running the club and allows for pre payments of the membership fees. The operating profit is comparable to last year. “Adjusted” membership income is up in the year, and there was an increase in non-member use, both are attributed to the renovation of courts 4, 5 and 6. Additionally the club benefited from increased bar activity.
4. Utilities Costs. Overall utilities decreased by £1,000 in the year, this was due to British Gas not correctly billing for the period and also ALTC receiving a rebate on its water bills.
5. General Club Expenses These expenses decreased marginally to £7,663, with this predominately due to an insurance claim for equipment stolen from the gardening container.
6. Lease review The club was subject to a review of the annual rent under the lease with Redbridge Council. At this time there has been no communicated increase in the rent, which is paid quarterly.
7. Audit / Accounts Verification These accounts have been prepared by Hugo Brady (Treasurer) on a cash accounting basis. Justin Smith has verified these Accounts [To agree on appropriate wording or separate letter/statement].
Public Benefit Statement
The trustees confirm that they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. ALTC provides accessible tennis facilities, coaching, and community engagement for all, regardless of age, ability, or background.
## **Safeguarding**
ALTC is committed to safeguarding children and adults at risk, in line with statutory responsibilities, government guidance, and LTA standards. The club’s Safeguarding Policy (approved 15 May 2025, next review May 2026) sets out principles, procedures, and responsibilities, including:
- Appointment of a Welfare Officer (Sarah Mayne) and Deputy (Jemma Taylor).
- Safe recruitment, DBS checks, and safeguarding training for coaches, committee, and volunteers.
- Clear reporting procedures for concerns or allegations, with escalation to the LTA and local authorities as required.
- Promotion of a safe, inclusive, and respectful environment for all participants.
- ALTC Child Protection Policy was approved in November 2025 and will be implemented in partnership with parents and the coaching team.
## Plans for Future Periods
- Complete remaining infrastructure upgrades.
- Continue to grow membership and participation, with targeted outreach and improved retention.
- Enhance social and community activities, building volunteer capacity and audience engagement.
- Maintain financial stability and plan for future capital investments.
- Ongoing review and improvement of safeguarding, governance, and operational policies.
## **Statement of Trustees’ Responsibilities**
The trustees are responsible for preparing the Trustees’ Annual Report and financial statements in accordance with applicable law and UK accounting standards. They confirm that, to the best of their knowledge, the information presented is accurate and reflects the club’s activities and financial position for the year ended 31 March 2025.
Approved by the Trustees on January 12th 2026
Chair: _ _________________________ Treasurer: ______________________
Secretary: __
____________________
## **Appendix**
Captains’ Reports
## **WINTER 2024/5**
Essex A Mens - Ed Hayes (placed 2nd in Division 4) Essex B Mens - Jonny Roberts (stay in the bottom Division - 5)
Essex A Ladies - Jemma Taylor (Division 3 mid table) Essex B Ladies - Sue Boon (stay in bottom Division - 4)
SWE Mixed - Ed Hayes and Jemma Taylor Result: We won our box and were supposed to play a final against the winner of the other box but it was never organised by the league and then the summer season started.
## **SUMMER 2025**
Essex A Mens - Ed Hayes
Result: Unfortunately we were removed from the league due to conceding 2 matches and not turning up on one other. There were unfortunate circumstances on the no show but we are hoping to be able to enter a team next summer.
Essex B Mens - Richard Mills Result: Will stay in Division 3 (placed 7th of 9)
Essex A Ladies - Kristina Bahanova Result: Will stay in Division 3 (ended mid-table)
Essex B Ladies - Sue Boon Result: Will stay in Division 4 (placed 7th of 9).
Essex Ladies Vets - Fiona Lejuene
Result: Currently in Division 1 but we are struggling to get regular players, we are currently at the bottom and will go down to Division 2 next year.
Essex Mens Vets - Justin Smith
Result: This is a new entry - thank you to Justin for taking this on - it's not finished yet but I suspect we will stay in Division 2.
SWE Ladies - Pat Bauman
Result: Division 1 mid table (we are always mid table)
SWE Mens - Ian Bowe
Result: Came second in Division 2 and will proceed into Division 1 next summer.
SWE A Mixed - Jemma Taylor Result: Won Division 2 (by 2 points) and will proceed into Division 1 next summer.
SWE B Mixed - Ed Hayes Result: Will stay in Division 2.
## **14. Election of CIO Trustees and other advisory members as the officers &**
**general members of the ALTC management committe** e
_**As Chair & CIO Trustee: Sam Waton**_ ; Proposer: Mike Boxall, Seconder: Gerard Durcan; Passed Unanimously by the meeting
_**As Secretary & CIO Trustee**_ **:** Sharon Trotter ; Proposer, Seconder: Pat Cronin, Sarah Mayne; Passed Unanimously by the meeting
_**As Treasurer & CIO Trustee**_ Hugo Brady; Proposer, Seconder: Gerard Durcan, Matthew Byzak; Passed unanimously by the meeting
_**As Membership Secretary & CIO Trustee**_ Pat Bauman; Proposer, Seconder: Pat Cronin, Sam Waton; Passed unanimously by the meeting
_**As Match Secretary/IT Manager & CIO Trustee:**_ Lora Mihaylova; Proposer, Seconder: Sarah Mayne, Laura Minns, ; Passed unanimously by the meeting
_**As Ladies Captain & CIO Trustee;**_ Jemma Taylor , Proposer, Seconder:Charlotte Brooks, Sue Boone Passed unanimously by the meeting
**As Bar Manager & Advisory Member only** :Gary Martin; Proposer, Seconder Jemma Taylor, Gerard Durcan Passed unanimously by the meeting
**Welfare Officer** (off Committee) Sarah Mayne
Grounds coordinator Vacant
Social Secretary Vacant
## **ALTC Accounts Year 2024/25**
## 1. Members Fees
The annual membership income received in the year increased significantly compared to the year before. It is the view of the Committee that the investment in the courts had a major impact on this, with all six courts now available year around.
## 2. Major Club Works
The final aspects of the major ground works were completed in the year with the new floodlight systems put in place. The club secured an interest free loan of £30,000 from Essex LTA to in part assist with the funding of the overall renovation works project, this is repayable over 5 years.
## 3. Operating Profit.
The Operating Profit in Section 3 is intended to show the profit/loss of usual activities in running the club and allows for pre payments of the membership fees. The operating profit is comparable to last year. “Adjusted” membership income is up in the year, and there was an increase in non-member use, both are attributed to the renovation of courts 4, 5 and 6. Additionally the club benefited from increased bar activity.
## 4. Utilities Costs.
Overall utilities decreased by £1,000 in the year, this was due to British Gas not correctly billing for the period and also ALTC receiving a rebate on its water bills.
## 5. General Club Expenses
These expenses decreased marginally to £7,663, with this predominately due to an insurance claim for equipment stolen from the gardening container.
## 6. Lease review
The club was subject to a review of the annual rent under the lease with Redbridge Council. At this time there has been no communicated increase in the rent, which is paid quarterly.
## 7. Audit / Accounts Verification
These accounts have been prepared by Hugo Brady (Treasurer) on a cash accounting basis. Justin Smith has verified these Accounts [To agree on appropriate wording or seperate letter/statement].
1
## **ALTC Accounts Year 2024/25**
## **1. Income and Expenditure**
**----- Start of picture text -----**
2024-25 2023-24
Income Expenditure +/- Income Expenditure +/-
Bar (5.1) 11,119 (5,839) 5,279 5,728 (3,031) 2,697
- -
Grounds (5.2) (51,476) (51,476) (132,629) (132,629)
Member (5.3) 49,284 (4,276) 45,008 31,884 (3,746) 28,138
Non-Member (5.4) 18,733 (198) 18,536 11,906 (810) 11,096
Clubhouse (5.5) 3,305 (5,411) (2,106) 3,925 (5,614) (1,689)
Utilities (5.6) 87 (8,155) (8,068) - (9,113) (9,113)
Grants/Gifts (5.7) 30,000 (3,000) 27,000 41 - 41
- - - - - -
Fraud (4.3)
-
Gen Club Exs (5.8) 1,181 (8,814) (7,633) (9,220) (9,220)
Interest 1,172 - 1,172 3,588 - 3,588
Added Cash - (318) (318) 136 - 136
Totals 114,881 (87,487) 27,394 57,208 (164,163) (106,955)
2024-25 2023-24
Income 114,881 57,208
Expenditure (87,487) (164,163)
Surplus/Defecit on Activities 27,394 (106,955)
**----- End of picture text -----**
2
## **ALTC Accounts Year 2024/25**
|**ance Sheet**
**2024-25**
Fixed Assets (4.1)
172,719
Bar Stocks
500
Cash/Cash Equivalents (4.2)
87,720
**Current Assets**
**260,938**
Debts+Loans
(27,000)
**Net Current Assests**
**233,938**
**erating Profit/Loss on Usual Activities**
**2024-25**
**Adjusted Annual Membership Income for Year**
Membership Income less Expenditure
45,008
Advance Fees from Prev Year
14,063
Advance Fees for Next Year
(23,841)
**35,229**
**Adjusted Non Member income (Paid in arrears)**
Non Member Income less expenditure
18,733
Previous years TCT Inc received this year
(610)
This years TCT Inc received in following year
-
**18,124**
**Other Income/Expenditure**
Annual Overheads
(26,300)
Bar Income (net)
5,279
Additional Cash
(318)
Interest
1,172
**(20,167)**
**Operating Profit on usual activities**
**33,186**|**2023-24**
155,792
669
43,174
**216,787**
0
**216,787**
**2023-24**
28,138
19,735
(14,063)
**33,810**
11,096
(3,330)
610
**8,375**
(23,309)
2,697
136
3,588
**(16,888)**
**25,297**|
|---|---|
## **2. Balance Sheet**
## **3. Operating Profit/Loss on Usual Activities**
3
## **ALTC Accounts Year 2024/25**
|**4. Fixed Assets and Cash**
**4.1 Fixed Assets - Value at year end**
**Value at Start of Year**
Floodlights
Grounds
Pavilion
**Additions during Year**
Floodlights
Grounds
Pavilion
**Depreciation (Reducing Balance Basis)**
Floodlights (20%)
Grounds (10%)
Pavilion (20%)
**Value at End of Year**
Floodlights
Grounds
Pavilion
**4.2 Cash and Equivalents**
HSBC Current A/C
HSBC Reserve Account
Cash|**2024-25**
44,646
101,248
9,898
**155,792**
27,614
16,910
812
**45,336**
(14,452)
(11,816)
(2,142)
**(28,410)**
57,809
106,342
8,568
**172,719**
26,376
61,344
-
**87,720**|**2023-24**
1,808
40,258
11,523
**53,589**
54,000
72,239
850
**127,089**
(11,162)
(11,250)
(2,475)
**(24,886)**
44,646
101,248
9,898
**155,792**
7,685
35,171
318
**43,174**|
|---|---|---|
4
## **ALTC Accounts Year 2024/25**
|**5. Income/Expenditure Details**
**5.1 Bar**
Bar Sales
Bar Restock
Bar Equipment
Bar Expenses
Bar Sundries
**5.2 Grounds**
General Maintenance
Sundries
Gardening Group
Major Equipment Purchases
Major Court + Ground Works
**5.3 Member**
Annual Fees
Social Fees
Match Fees
Other Income
Member Lights
Other Income
Member Purchases
Registration/Entry Fees
Expenses (Balls, Kit etc)
Member Refunds
**5.4 Non-Member**
* Coaching
Pay and Play
Coaching Over Payments
Pay and Play Expenses|**2024-25**
11,119
(4,455)
-
(1,384)
-
**5,279**
(9,430)
(133)
-
(2,502)
(39,411)
**(51,476)**
47,198
1,492
548
5
42
-
-
(1,188)
(2,958)
(130)
**45,008**
11,878
6,855
(198)
-
**18,536**|**2023-24**
5,728
(2,851)
-
(180)
-
**2,697**
(4,363)
-
(172)
(197)
(127,897)
**(132,629)**
28,204
1,811
548
158
919
29
216
(1,151)
(2,595)
-
**28,138**
9,199
2,707
-
(810)
**11,096**|
|---|---|---|
*: Represents cash received in period, in part related to 2023-24 financial year
5
## **ALTC Accounts Year 2024/25**
|**re Details (cont)**
Clubhouse Hire
Clubhouse Hire Deposit
Clubhouse Hire Return
Major Maintenance
General Maintenance
Clubhouse Purchases
Sundry items
Clubhouse Expense
Cleaning
Event Expenses
Utility Rebates
Redbridge Costs
Gas Bills
Electricity Bills
Water Bills
Other Utlity Expenses
**ns**
Loan
Grants
Donations
Gift Aid
**enses**
Misc Rebates
Bank Charges
Telephone/Internet Costs
Club Purchase
Misc Club Expenses
Misc Sundries
Insurance
Lease
Charity Donations
Other Expenses|**2024-25**
2,670
-
-
-
(515)
(876)
(351)
(149)
(2,364)
(1,156)
**(2,741)**
87
-
(449)
(6,312)
(347)
(1,047)
**(8,068)**
30,000
-
-
-
**30,000**
1,181
(61)
(1,282)
(80)
-
-
(1,677)
(5,600)
(50)
(64)
**(7,633)**|**2023-24**
1,860
150
(150)
-
(1,216)
(325)
(142)
(218)
(2,722)
(667)
**(3,429)**
-
(216)
(962)
(5,961)
(868)
(1,106)
**(9,113)**
-
-
41
-
**41**
-
(61)
(1,075)
(525)
-
(78)
(1,483)
(5,600)
(100)
(298)
**(9,220)**|
|---|---|---|
## **5. Income/Expenditure Details (cont)**
## **5.5 Clubhouse**
## **5.6 Utilities & Rates**
## **5.7 Grants & Donations**
## **5.8 General Club Expenses**
6
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees** Charity Name Aldersbrook Lawn Tennis Club **On accounts for the year** 2025 **Charity no** 1209472 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31st March 2025 Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
||02 Jan 2026|
|---|---|---|
||||
||Justin Smith||
||||
||||
||||
||141 Wallwood Rd||
||London||
**Oct 2018**
1
**IER**
E11 1AQ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**