Trustees’ Annual Report
For the period:
| From | 01/03/2025 | To | 28/02/2026 |
|---|---|---|---|
| (period start date) | (period end date) | ||
| Charity Name | 11TH KEIGHLEY (CULLINGWORTH) SCOUT GROUP | ||
| Charity Registration Number (if registered - leave blank if excepted charity) |
1209302 | ||
| HQ Registration Number |
Objectives and activities
| Objectives and activities | |
|---|---|
| Summary of the purpose and objects of the charity as set out in its governing document |
The objectives of the charity are as a part of The Scout Association. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values Integrity– We act with integrity; we are honest, trustworthy and loyal Respect– We have self-respect and respect for others Care– We support others and take care of the world in which we live Belief -We explore our faiths, beliefs and attitudes Co-operation– We make a positive difference; we co-operate with others and make friends The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their promise |
| Summary of the main activities in relation to the purpose and objects |
Section Meetings Squirrel Scouts - Wednesdays from 5:30pm to 6:30pm Beaver Scouts - Tuesdays from 5:30pm to 6:30pm and 6:30pm to 7:30pm Cub Scouts - Mondays from 5:00pm to 6:30pm and 6:30pm to 8:00pm Scouts - Thursdays from 7:00pm to 8:30pm Explorer Scouts - Wednesdays from 7:30 to 9:00pm And we arrange Camping Trips, Activity Days and other events. |
| Statement confirming the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
The Trustees confirm that the charity meets the Charity Commission’s Public Benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
Page 1 of 7
Trustees’ Annual Report for the period 01/03/2025 to 28/02/2026
TAR Template 2026
Achievements and performance
| Summary of the main achievements of the charity during the year identifying the difference and impact the charity’s work has made, including on sustainability |
Cullingworth Scout Group has around 105 members across Squirrels, Beavers, Cubs, and Scouts, plus our Explorers numbering around 10 people, and 28 leaders. |
|---|---|
Financial review
| Financial review | |
|---|---|
| Review of the financial position |
We consider our financial position to be very healthy. |
| Policy on Reserves, why they are held, and the amount of reserves |
The policy on reserves is to hold sufficient resources to continue the charitable activities of the charity should income and fundraising activities fall short. The Trustee Board considers that the charity should hold a sum equivalent to 12 months running costs, circa £15,000. The charity held reserves of approximately £39,971 against this at year end. This is above the level required for operating expenses, so £25,920 has been invested in a fixed term savings account. |
| Policy on Investments and investment performance |
The charity’s reserves are small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Trustee Board regularly monitors the levels of bank balances, and the interest rates received to ensure the charity obtains maximum value and income from its banking arrangements. |
| A description of the principal risks |
• A significant reduction of members/subscriptions • A significant loss of leaders/helpers |
Structure, governance and management
| Structure, governance and | management |
|---|---|
| Type of governing document | The charity’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules (POR) of The Scout Association. |
| How the charity is constituted | The charity is a trust established under its rules which are common to all Scouts. It is constituted as an educational charity. |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association. |
| Policies and procedures for the induction and training of trustees |
All Trustees complete The Scout Association trustee and mandatory learning within the first six months of joining the Trustee Board, they also complete other Scout Association mandatory learning periodically as required. |
| Additional governance arrangements |
The charity is managed by the Trustee Board, the members of which are the “Charity Trustees”. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. |
Page 2 of 7
Trustees’ Annual Report for the period 01/03/2025 to 28/02/2026
TAR Template 2026
The Trustee Board consists of the Chair, Treasurer and 3 Trustees (including X Ex-Officio Trustees, and X co-opted Trustees) and meets at least 4 times a year. The Trustee Board is supported by a Board Administrator.
The Trustee Board exists to support the Leadership Teams in meeting the responsibilities of their appointments and in supporting them to run high-quality and safe programs that give young people skills for life. The Trustee Board maintain appropriate governance policies and oversight.
The Trustee Board is responsible for carrying out its purposes for the public benefit, complying with the charity’s governing document and the law, and managing the charity’s resources responsibly.
The Trustee Board is responsible for ensuring the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good order, and everyone follows legal requirements and Scout Association Policy, Organisation & Rules.
This includes responsibility for:
-
Promoting a positive image of Scouting in the community, as well as its development;
-
Developing, maintaining and regularly a risk register, including putting in place appropriate mitigations;
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Ensuring that the finances are properly managed, and there are sufficient resources (and reserves) to deliver high quality Scouting;
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Ensuring a system of internal controls is in place that is designed to provide reasonable assurance against material mismanagement or loss;
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Ensuring that property is appropriately managed;
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Maintaining appropriate insurance of persons, property and equipment;
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Assisting in the recruitment of leaders and other adult support;
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• Having an open and transparent selection process for the recruitment of Trustees;
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Appointing Advisors as required;
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Ensuring effective administration is in place to support the Trustee Board;
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• Ensuring compliance with applicable governance and charity regulations, including in respect to safety and safeguarding;
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• Ensuring incidents are appropriately reported in line with regulation and policy;
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• Ensuring applicable policies and regulations are regularly reviewed and changes implemented as appropriate;
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• Ensuring transparency of operations, including in the preparation of accounts and holding and AGM;
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• Ensuring compliance with Data Protection legislation; • Acting as a responsible employer for any employees, who are effectively managed.
Page 3 of 7
Trustees’ Annual Report for the period 01/03/2025 to 28/02/2026
TAR Template 2026
Plans for future periods
Plans for future Periods To increase the number of trustees
Reference and administration details
Principal Address The Scout Hut Off Dellside Gardens Cullingworth 8D13 SEX Names of the charity trustees who Office (if any) Oates acted if not for whole manage the charity year 1 David Copland Chair 2 Teresa Davy Lead Volunteer 3 lan Fairlie Treasurer 4 Stephen Davy 5 Saliy Heyes 6 7 8 9 10 11 12
Name and address of advisors
| Name and address of advisors | ||
|---|---|---|
| Type of advisor lndependent Examiner / Auditor |
Name Wendy Hodgson (Financial Director) |
Address Rotherood Recruitment 21 Cavendish Street Keighley West Yorkshire BD21 3RB |
| Detail others |
Declaration
The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees by:
| Signature -� |
G� | -=:d | ||
|---|---|---|---|---|
| Full name Position held |
David Copland | Teresa Davy | ||
| Chair 21/'/10- |
Lead Volunteer z3I4 I2G |
|||
| Date |
Page 4 of 7
Trustees' Annual Report for the period 01/03/2025 to 28/02/2026
TAR Template 2026
11th Keighley (Cullingworth) Scout Group (Charity no. 1209302)
Statement of Account for the year from 01/03/2025 To 28/02/2026
| FYE Cash Cash /Float Cash at bank Opening Balance Subscriptions Squirrels Beavers Cubs Scouts Explorers Gift Aid Fundraising Bags to school Bronte Vintage Gathering Gala Hotdog Stall (Gala) Fundraising Oxenhope Straw Race Raffle tickets/prizes Donations Grant Donations Other Income Activity Day Activity Day (Cubs) Camp Scouting Activities T Shirts / Woggles / Uniform Other Income Interest Paid Gross Total receipts Opening Balance + Income |
2026 200.00 38,192.73 38,392.73 1,844.50 4,082.00 3,606.00 3,420.00 1,166.00 14,118.50 4,657.75 57.00 200.00 305.55 150.00 177.07 200.00 732.50 1,822.12 2,706.00 655.00 3,361.00 690.00 198.00 7,615.00 97.00 1,025.50 0.00 1,153.39 10,778.89 34,738.26 73,130.99 0.00 INCO |
INCO | 2025 FYE Census 0 All Sections 54,190 54,190 Overheads Cleaning Insurance Fire Safety 1,372 Rates 3,168 Rent 3,379 Repairs & Renewals 2,841 1,682 12,442 Utilities Electricity 0 Gas Water 46 0 Equipment 326 Camping Equipment 100 Other Equipment 228 Tent / Equipment Repairs 175 816 1,691 Scouting Activities Activities Scouting Activities 0 Badges/Books 335 Activity Day 335 Activity Day (Cubs) Camp Catering Supplies District Competitions 660 Pens / Paper / Craft Equipment 145 Raffle tickets/prizes 6,310 Seasonal Party & Presents 110 Training 1,011 14 98 Other Expenses 8,348 AGM Expenses Gala 22,816 Health & Safety Information & technology Leader uniforms Licenses Other Expenses Scout t-shirts Stationery T Shirts / Woggles / Uniform Wreath Total Cash at bank Paid to Bank (Retrospective) Cash/Floats Total cash funds 77,006 Closing Balance + Expenditure 0 ME |
2026 6,204.80 6,204.80 0.00 672.04 0.00 110.78 190.00 10,595.69 11,568.51 340.92 1,521.91 300.43 2,163.26 108.43 0.00 17.00 125.43 96.48 798.78 758.11 790.00 198.00 7,373.99 27.60 36.00 0.00 187.40 364.70 0.00 10,631.06 79.98 30.00 0.00 52.77 25.00 20.00 97.00 0.00 53.70 2,108.66 0.00 2,467.11 33,160.17 39,883.80 87.02 39,970.82 73,130.99 0.00 EXPEND |
EXPEND | 2025 11,680 ITURE |
|---|---|---|---|---|---|---|
| 11,680 723 165 46 190 11,682 |
||||||
| 12,806 449 1,291 357 |
||||||
| 2,097 1,275 |
||||||
| 1,275 479 682 598 942 120 5,948 157 50 0 191 141 20 |
||||||
| 9,329 49 13 31 92 52 20 64 0 32 1,059 15 |
||||||
| 1,426 | ||||||
| 38,613 38,193 0 200 |
||||||
| 38,393 | ||||||
| 77,006 0 |
Produced by Ian Fairlie
1 of 2
25/04/2026
Ilth Keighleylcullingworth) Scout Group {Charity no. 1209302) Statemenlof Accounllortheyearfrom OIIQ312025To2810212026 statement of recelpis and paymerrtsforthe yearfrom 0110312025 To 2810212026 F[Than¢&i31Wdr4 21102120X Totallncorne 3L,738 2810212W2S 22.816 38.613 .15,797 $4.Ig0 T¢lalExoendjtu 1.578 CashlthidsL4#barend c35hlLYJsthisarefi0 39.971 Staiemeni of assets and Uablllllesto¥lheyearfrom 0110312025To 2810212026 Cashfund BL#0sCunI accouni 1193 15.0 20.0 io.wo 2S.920 (N) 87 .971 unrttOTw¥ Bank ShiFlOats TotsiCashlurS layeeb&wKe5wthrecewtswopatrThentsaccoullti 38.293 lillnnas£1tsi0rCharW¥•*thll#• Ba1geiunilrJmStaCk 50.0 5,0 IeilYrn.JMIKeC IEstLmaiel 7.500 55.6 l(X).070 The above receipts and paymefits account and statement of assets and li3bilitie5 wereapproved bytheTrusteeson 23Apr112026 Ilhedate of IheTnbStee Boaid meeiineihai appio¥ed theaccounisl and slgnedon ihelF behalf by Signature Print Name (REDACTED) D. COPLAND Chair (REDACTED) I. FAIRLIE Treasurer 2of2
Independent examlner's report to the trustees of 11TH KEIGHLEY {CULLINGWORTH) SCOUTGROUPITHE Trust) I report to the trustees on my examin8tion ofthe accounts ofthe 11TH KEIGHLEY ICULLINGWORTHI SCOUT GROUP Ithe Trust) for the year ended 28 February 2026. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination otthe Trust's a¢countS Carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451511bl of the Act. Independent examiner's statement I have completed my examination. l ¢onfirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- 1. accounting records were not kept in respect of the TTUSt as required by section 130 of theAct: or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper undefStandinE of the accounts to be reached. Signed.. (REDACTEDJ Name". laÉ%wl t0{551 Relev8nt professional qu81ific8tion or membership of professional bodies lif any): Address- (REDACTED) Date: n131 Ir)L