## **Trustees’ Annual Report for Grace Church Leatherhead (CIO)** ## **1. Reference and Administrative Details** - **Charity Name:** Grace Church Leatherhead - **Charity Registration Number:** 1209265 - **Principal Address:** c/o Beechlands 1 Glenheadon Rise, Leatherhead - **Trustees:** Nicholas CARTER, Ian SNELLER, Jonathan HERRING, Robert DEAN, Benjamin PEART, Christopher DYER - **Bankers:** Barclays Bank Plc - **Independent Examiner:** Dudley Peacham ## **2. Structure, Governance and Management** - Grace Church Leatherhead is a **Charitable Incorporated Organisation (CIO)** governed by its constitution dated 23[rd] July 2024. - Trustees are appointed in accordance with the constitution, typically drawn from the church membership. - The trustees meet regularly to oversee governance, safeguarding, financial stewardship, and compliance with Charity Commission requirements. - Day-to-day ministry is delegated to the leadership team, with accountability to the trustees. ## **3. Objectives and Activities** - The charity’s **objects** , as set out in the constitution, are: - To advance the Christian faith in Leatherhead and the surrounding area. - To provide teaching, worship, pastoral care, and community outreach in accordance with biblical principles. - To relieve need and hardship, and to support charitable initiatives locally and globally. - In pursuing these aims, the trustees have had due regard to the Charity Commission’s guidance on **public benefit** . ## **4. Achievements and Performance** - **Worship and Teaching:** Weekly Sunday services, midweek Bible studies, and youth groups continued, with teaching series drawing on Scripture and resources from trusted Christian leaders. - **Community Engagement:** Partnerships with local schools, foodbanks, and community events. Seasonal outreach (e.g., Christmas carols, Easter services) welcomed many from outside the regular congregation. - **Pastoral Care:** Support for members through prayer, counselling, and practical help. - **Safeguarding:** Policies reviewed and training provided to ensure safe environments for children and vulnerable adults. - **Mission Support:** Financial and prayer support given to mission partners in the UK and overseas. ## **5. Financial Review** - **Income:** The church’s income is derived primarily from voluntary donations and Gift Aid, supplemented by occasional grants and fundraising events. - **Expenditure:** Main costs include staff salaries, venue hire, ministry resources, and charitable giving. - **Reserves Policy:** Trustees aim to maintain reserves equivalent to [e.g., three months’ operating costs] to ensure stability. - **Financial Position:** At year-end, the charity held unrestricted funds of £53,917 restricted funds of £5,000 and designated funds of £25,392 ## **6. Plans for Future Periods** - Strengthen discipleship through new small groups and training courses. - Expand community outreach, particularly among young families and the elderly and supporting other local charities where possible. - Explore opportunities for a permanent meeting venue. - Continue to invest in safeguarding, governance, and leadership development. ## **7. Statement of Trustees’ Responsibilities** The trustees are responsible for preparing the Trustees’ Annual Report and financial statements in accordance with applicable law and the Charities SORP (FRS 102). ## **8. Approval** This report was approved by the trustees on 3[rd] December 2025 and signed on their behalf by: ## **Robert DEAN** Church Secretary (HARITY COMM15510N FOR ENGLANO AND WAIES Receipts and payments accounts CC16a Forthe period from To Section A Receipts and payments Unre5tri¢tsd lunds Restri¢ted funds EndowTnent funds Total funds Lastyear tolh• ￿TeSt £ tott* rtarnl£ *tr• mkr•5tE lolhe nearest£ tothe neaiest£ Al Receipts Offenngs and Gffls Specid Offeri OEheFS ON8 Pastoral Housing G￿￿ll9 stsriiGil Remvet ¢redil Intwest. G8rt¥ 105.070 105.070 1611 5,S17 1740 81,924 2￿11 SJ17 2.740 6.395 10.000 31.727 1?79 33,933 1.979 678 219 2.D22 678 Cr&11 Int￿est-ther Funds 219 Sub total(Gross income forAR) 138. 18.752 157.747 100.341 A2 Asset and investment sale8. Isee table). Sub total 138.995 18.752 157.747 qOO,341 A3 Payments Saaries. Expenses &ACc￿￿O￿atr tom￿atron Low. 2 CWh(xne Miswon Giwng- CAP MIS￿On Gi%ryng- Olher R￿1 & IDsurance c￿￿p[lan Fees. Subsciipbcms. etL.. Pastoral Housing Costs Y¢MJth Wotk & Sunday Speakers Gits & EywsÈs Reskirs. Supplks & MISC Pnnbng & Publitxty Outreach WebSite&l￿dI0)￿Su 56.525 55,5Z5 SOA65 6.130 B,195 8.047 6.535 2,235 2.121 2,354 1,070 906 52,254 SOA65 4.817 5,517 1 J13 2.678 8,f147 12,922 T.523 5,183 2,036 2235 2.t21 1,889 1,223 630 614 437 351 86,973 1￿70 371 371 363 145.860 Sub totsl 85.161 60.699 A4 Asset and inv•stment purchases, see tabl Sub total Totalpayments 85,161 60,699 145￿80 86.973 Net ofreceipts/(paymentsJ AS Trnnsfer5 between funds A6 Cash funds lastyear end Cash funds this year end 53,834 46,947 72.422 79.309 41.947 46,947 11.887 13.368 72.422 84.309 59,054 72,422 CCXX R1 accwnts ISSI 03112r2025 Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricte fund$ Endowment funds Categories Detsils lor￿[•$t£ to wrest£ tD noarogt£ B1 Cash funds 24264 CcLAc(￿Prf￿A 10.756 CClAc￿ 29.453 CCLACOF Trwnir#J IP*#stryAwknt Y1.324 cC￿c￿Yt>Jth 3.312 Total Cash fiinds 79,309 5.000 Unmtrletsd funds to nDor••t£ R•strlet•d lunds Endowment funds Dètsiis to{￿￿1￿51£ to n￿r*￿t£ 82 Other monetsry assets Current value Detsllj 83 Investment assets Fund towNch Curr•nt v•lug D•tsll• B4 Assets retalned for the charlty's own u*• FuThltowhkh Detsils ona B5 Liabilitie5 by one or truste8s on W fl all the trustees atu Print Narne Date of approval CCXX R2 xwjnts ISSI Sn 0311212025 ## **Independent examiner’s report on the accounts** Report to the Trustees of Grace Church Leatherhead on accounts for the year ended 31[st] March 2025. ## **Respective responsibilities of Trustees and Examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Statement** In connection with my examination, no matter has come to my attention examiner’s statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached Signed: Dudley Peacham 23 Park Street, Dunstable, Beds, LU61NL 27[th] October 2025